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- Corporate Governance
- Who it's for
- Board secretariat
Board secretariat
A board secretariat needs a reliable connection between the issue before the board, the proposed text and the meeting at which a decision was considered. The resolution record carries that context under a governed matter. Its organization link makes the deciding entity explicit when one team serves several boards.
How Corporate Governance is set up for you
Preparation
Keep the resolution text, revision and meeting reference together for the submitted decision.
Quorum
Record the required quorum as a positive value before adoption work is attempted.
Outcome
Distinguish submitted, approved, rejected and completed states, with decision dates.
Evidence
Keep supporting minutes and operation receipts linked to the matter for later review.
A board secretariat needs a reliable connection between the issue before the board, the proposed text and the meeting at which a decision was considered. The resolution record carries that context under a governed matter. Its organization link makes the deciding entity explicit when one team serves several boards.
Choose an upcoming board decision and open the associated matter with its organization and owner. Prepare the resolution text and meeting reference, then enter the quorum requirement. The supervising attorney reviews the wording and supporting evidence before the authorized decision is recorded. Use a rejected decision in the rehearsal as well as an approved one; both should remain understandable to an auditor.
Check how the team identifies signed minutes and where the source file is stored. Link the evidence with an appropriate visibility setting. If an operation receipt reports a failed or uncertain result, inspect its original key and source revision before repeating any step. This exercise makes the difference between a drafted minute and a recorded decision visible in daily work. Expand to additional boards only after entity scoping and the decision handoff are clear.
Follow [resolution preparation and decision](/corporate-governance/processes/resolution-decision) and [Evidence and Operations](/corporate-governance/modules/evidence-and-operations).
Features to start with
Roles on the team
- App Administrator
- Maintains organization configuration and membership.
- Auditor
- Read authorized evidence and reports.
- Matter Coordinator
- Prepare assigned operational records and execute eligible reviewed actions.
- Supervising Attorney
- Review eligible revisions independently and reconcile operational evidence.
Set up Corporate Governance your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.