Evidence and exceptions

Attachments keep the title, upload time, uploader, evidence type and visibility of supporting material. Document lines carry provider statements, confirmations, settlement notices and corrections. Review decisions retain the human decision against a particular revision. Together these records let an Auditor follow what was requested, what was approved and what the provider actually reported.

• Record owner. The Accounting Preparer keeps the instruction and its revision ready for review.
• Decision owner. The Accounting Reviewer checks authority and records the reason for a decision.
• Evidence owner. The Reconciliation Analyst connects source events and balances to the instruction.

An operation receipt carries a stable key, action, expected revision, result state and effect references. The verification step reads the records that the action claims to have created or changed. A receipt can remain Pending or move to needs review with a concrete discrepancy; only persisted effects support Completed. Repeating the same verification must not issue another provider instruction. Failed operations remain available for investigation.

Agree who can upload shared evidence, who verifies a provider event and who closes a receipt exception. Rehearse an action whose claimed decision row is missing: the receipt remains review-needed with a reason, while the original instruction and earlier evidence stay intact. The reviewer can then resolve the underlying gap without deleting history or pretending a local success equals a provider confirmation.

A useful exception trail separates the attempt, the claimed result and the observed record. The Accounting Reviewer can inspect an operation key and expected revision, then follow each effect reference to its decision or evidence row. If a row cannot be found, keep the reason specific enough for the next person to investigate. The Auditor should still see earlier provider events and corrections after the immediate issue is resolved.

Create a receipt for an approval action with an expected instruction revision and a reference to its decision. Remove the decision from a rehearsal copy, then verify the claimed effect. The Accounting Reviewer should see needs review and a specific failure reason, with the original instruction and attachment still available. Repeat verification and confirm that it reads the same records without submitting another provider instruction.

• Open Operation Receipts — Inspect the operation key, claimed effects and reason for any review-needed result.
• Movement Exceptions — Trace a provider event that could not be matched to its intended instruction.

Follow instruction review and provider confirmation to rehearse the handoffs.