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- Accounting Document and Account Reconciliation
- Who it's for
- Multientity finance
Multientity finance
A finance group serving more than one legal organization needs to know which entity owns each document and account review. Organization, team member and counterparty relationships carry that context through preparation and review. The reviewer can inspect a document's scope before authorizing the current revision, while an auditor can read the evidence that explains the result.
How Accounting Document and Account Reconciliation is set up for you
Organization setup
Each organization has a code, active state, time zone and currency. Team members belong to an organization.
Counterparty records
A supplier or other business partner belongs to an organization and can be checked before new work is assigned.
Scoped preparation
An accounting document names its organization, owner and counterparty as well as its amount and date.
Separate review
The reviewer checks actor scope and independence before recording a decision tied to the revision.
Account outcome
Dated snapshots and source movements make provider activity reviewable by account.
A finance group serving more than one legal organization needs to know which entity owns each document and account review. Organization, team member and counterparty relationships carry that context through preparation and review. The reviewer can inspect a document's scope before authorizing the current revision, while an auditor can read the evidence that explains the result.
Select one organization first, then repeat the exercise for a second one. Check that the preparer assigned to the first entity cannot change the second entity's finance record. Submit one document to a different reviewer in each entity. Confirm that the decision and attachments remain with the correct parent. Bring in a provider movement for one account and verify that a document from another account cannot be used as its match.
Agree how the central finance team will read reports across organizations, which members maintain membership, and who can make financial decisions. Administrative membership alone should not be treated as reviewer authority. A cross-entity auditor needs a defined read scope so that the evidence can be inspected without creating edit access.
[Review roles](/design-purchase-reconciliation-gst-india/roles) and [follow document review](/design-purchase-reconciliation-gst-india/processes/document-review).
Features to start with
Accounting documents
Keep each finance document, counterparty, owner and line amount together for review.
Review and evidence
Keep independent decisions and supporting files tied to the document revision.
Provider instructions
Trace an authorized instruction through submission and verified provider outcome.
Roles on the team
- Auditor
- Read authorized evidence and reports in a scoped, read-only audit view. No record writes and no action execution.
- App Administrator
- Maintain organization configuration and membership. Administrative membership does not confer approval, financial or execution authority and cannot grant an independent reviewer entitlement.
- Accounting Reviewer
- Review eligible document revisions independently and reconcile operational evidence. Approve or reject through guarded actions only; no unrestricted editing of protected or executed records; a reviewer cannot approve their own submission.
- Accounting Preparer
- Prepare assigned operational records and execute eligible reviewed actions. Own organization and draft scope only; accepted, posted and supplier evidence is read-only; guarded workflows authorize every transition.
- Admin
- Configure access and review organization membership without acting as an independent financial approver by default.
Set up Accounting Document and Account Reconciliation your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.