Term-based enrollment
Keep the student identity stable while recording the current class, program and term separately. A transfer should remain traceable.
Schools and academies
Coordinate school enrollment, term fees, classes and guardian communication boundaries.
Typical roles
Also built for
- Schools and academies
- Colleges and institutes
- Training institution groups
What changes for this team
configured at rolloutSchool administration connects the registrar’s student history with the bursar’s fee account and the teacher’s class register. A single student may change sections or campuses while the guardian relationship and earlier academic history remain relevant. Start with the school’s own term structure and approval policy.
Guardian access
Agree which information may be shared with an authorized guardian and how changed contact or access rights are verified. Do not expose unrestricted student records through a general link.
Fee adjustments
Concessions, sibling arrangements and withdrawals require explicit policy and evidence. Preserve charges and adjustments so a disputed balance can be explained.
Application to enrolled student for this team
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01
Application
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02
Admission review
Approval requiredGuardian access
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03
Enrollment
Term-based enrollment
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04
Fee plan
Approval requiredFee adjustments
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Payment
- 06
Class allocation
Same records, same gates. The configuration changes how the process runs for this team.
Workspace previews
Submitted
| Number | Enrollment | Concession Amount | Currency | Policy Version |
|---|---|---|---|---|
| FP-87863 | ENR-42052 | 230 | CRR-550 | Rev A |
| FP-17135 | ENR-42558 | 550 | CRR-342 | Rev B |
| FP-39623 | ENR-34435 | 70 | CRR-975 | Rev C |
| FP-44999 | ENR-88837 | 570 | CRR-349 | Rev D |
| FP-82611 | ENR-36649 | 710 | CRR-476 | Rev E |
| FP-20017 | ENR-33071 | 520 | CRR-481 | Rev F |
StatusIssuedPartPaidPaid
StatusDraftSubmittedCorrected
Typical roles
Roles and permissionsOwns admissions decisions, enrollment and controlled student changes. Permissions: Manage Students, Enrollments, GroupMemberships; View Applications; Approve Applications; Access enrollment reports
Owns student charges, concessions and collection reconciliation. Permissions: Manage FeePlans, Charges, Receipts; Approve FeePlans; View Enrollments; Access fee reports
Owns class allocation, faculty load and published timetables. Permissions: Manage ClassSessions, FacultyAssignments, StudentGroups, Rooms; Approve ClassSessions; View Enrollments; Access timetable reports
Records attendance for assigned classes. Permissions: Manage Attendance; View assigned ClassSessions, Enrollments; Access assigned attendance reports
Modules
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Student records and attendance
Keep student identity, enrollment history and session attendance connected.
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Admissions and enrollment
Review applications and carry accepted students into the right campus, program and term.
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Institution finance
Reconcile student accounts and campus expenditure to reviewed financial postings.
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Campus purchasing
Route departmental requests through the right campus and budget owner.
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Faculty and timetables
Plan teaching assignments and publish sessions without room or faculty conflicts.
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Fees and collections
Connect approved fee plans, concessions, due dates, receipts and outstanding balances.
Relevant reports
Reports and operational decisionsEnrollment by program
Compare accepted applications and active enrollments by campus and academic period.
Student fee aging
Show outstanding charges by due date after allocated receipts and approved adjustments.
Faculty load
Compare assigned teaching hours with approved limits and published sessions.
Common questions
All questionsHow do I get started?
Click Start now, then use Proto to configure ERP for Education for your business. Pilot one campus, one academic period, an approved fee schedule and a representative teaching week. Reconcile accepted students, charges and confirmed receipts before expanding.
Related questionIs this an LMS or an education ERP?
It is an administrative education ERP for admissions, student records, fees, scheduling and campus finance. Learning content, assessments and grade delivery can remain in an LMS connected through an agreed integration.
Related questionCan we use different fee plans by program?
Yes. Model fee plans against enrollment, program and academic period, with due-dated charges and reviewed concessions. Confirm the institution’s refund and withdrawal policies during configuration.
Related questionCan faculty work across campuses?
Assignments can span campuses when access and employment policy permit it. Timetable publication should check overlapping sessions and the agreed capacity constraints.
Related questionDoes it make admission decisions automatically?
No. The institution’s authorized staff retain admission, concession and academic decisions. Proto can organize evidence and help prepare configuration for their review.
Related questionHow is this different from Education & School ERP?
This site focuses on the student administration cycle: application, enrollment, fee account and teaching allocation. Education & School ERP covers a broader institutional operations context. Choose the scope that matches your implementation, rather than deploying two overlapping student masters.
Related questionOther industries
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This page
Schools and academies
Coordinate school enrollment, term fees, classes and guardian communication boundaries.
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Industry
Colleges and institutes
Manage program intake, semester enrollment and faculty allocation across departments.
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Industry
Training institution groups
Keep course cohorts, teaching resources and branch collections aligned across training locations.