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Education ERP
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ERP for Education · Available now

Keep the next term on track.

ERP for Education coordinates admissions, enrollment, student records, fees, academic scheduling and institutional finance. Its primary unit of work is a student enrollment in a named program, campus and academic period.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewRecent enrollments
Education ERP · Enrollments

Recent enrollments

Enrollments in one list

New enrollment
Enrollments in view
6
Draft
2
Active
2
Deferred
2
Draft2
Amira SalehDiploma in Early Childhood Education
01 Nov
Lucas FerreiraDiploma in Computer Systems
11 Oct
Add
Active2
Amira SalehDiploma in Community Nursing
31 Oct
Noah OkekeBA Media Production
16 Oct
Add
Deferred2
Zoe MensahBachelor of Environmental Science
14 Oct
Noah OkekeBachelor of Environmental Science
30 Oct
Add
Amira SalehEnrollments · ENR-25264
Draft
ProgramDiploma in Early Childhood Education
PeriodWinter 2028 intensive
Enrollment date01 Nov
OwnerElijah Mensah
Admission reviewENR-25264 · Amira Saleh

Registrar reviews Applications before the next stage.

Waiting for Registrar
ApproveReturn
Example screen with sample data
Tables, ready to use
22
Saved views
13
Roles with set permissions
7
Reports and dashboards
6
Features

Work for the registrar, bursar and faculty

Every feature works on the same records. Pick one to see the screen your team works in.

Admissions and enrollment

Review applications and carry accepted students into the right campus, program and term.

  • Prevent duplicate intake
  • Separate preparation from decision
  • Preserve the original term
  • Applications
  • Enrollments
  • Programs
  • Academic periods
Explore admissions and enrollment
OverviewApplications awaiting admission review
Education ERP · Admissions and enrollment

Applications awaiting admission review

Admission decision waits for the registrar

New
NumberApplicant nameProgramPeriodStatusOwner
APP-94671Priya Nair, nursing diplomaDiploma in Computer SystemsSummer 2027 sessionSubmittedNadia Hassan
APP-53078Daniel Kim, graphic designDiploma in Community NursingAutumn 2026 termSubmittedElijah Mensah
APP-54854Amira Saleh, business analyticsMPH Community HealthAutumn 2028 termSubmittedNadia Hassan
APP-68561Lucas Ferreira, early childhood studiesDiploma in Early Childhood EducationAutumn 2026 termSubmittedYuki Tanaka
APP-39247Zoe Mensah, environmental scienceBA Graphic CommunicationWinter 2028 intensiveSubmittedMateo Alvarez
6 of 6 records
Priya Nair, nursing diplomaApplications · APP-94671
Submitted
ProgramDiploma in Computer Systems
PeriodSummer 2027 session
OwnerNadia Hassan
Evidence summaryTranscript and two references received
Example screen with sample data
Process

From application to the first class

Application to enrolled student ships ready to use. 2 steps need a named approval before the work moves on: Admission review (Registrar) and Fee plan (Bursar).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Application

    Collect the application and required evidence for the intended program.

    Amira SalehENR-25264 · Admissions Officer
    ApplicationBy Admissions Officer

  2. Admission review

    Review eligibility and capacity before issuing an admission decision.

    Amira SalehENR-25264 · Registrar
    Admission reviewBy Registrar
    ApprovalRegistrar reviews Applications before the next stage.

  3. Enrollment

    Confirm the student, campus, academic period and program placement.

    Amira SalehENR-25264 · Registrar
    EnrollmentBy Registrar

  4. Fee plan

    Approve the applicable charges and any concession before billing.

    Amira SalehENR-25264 · Bursar
    Fee planBy Bursar
    ApprovalBursar reviews fee plans before the next stage.

  5. Payment

    Match confirmed receipts to the student charges they settle.

    Amira SalehENR-25264 · Bursar
    PaymentBy Bursar

  6. Class allocation

    Publish a conflict-checked timetable for enrolled students and assigned faculty.

    Amira SalehENR-25264 · Academic Coordinator
    Class allocationBy Academic Coordinator

Start with Application to enrollment

Inside a record

A shared student and term context

Open any enrollment to see its fee plans, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Program, Period, Enrollment date and Owner.

  2. 2
    Fee plans

    Each line is linked to this enrollment.

  3. 3
    Who works on it

    Registrar, Bursar and Academic Coordinator, each with their own permissions.

  4. 4
    Process stages

    Enrollment and Class allocation, with the role that acts.

  5. 5
    Approvals

    Admission review and Fee plan, with who decides.

Recent enrollmentsAmira Saleh
Education ERP · Enrollments

Amira Saleh

Diploma in Early Childhood Education · Draft

Log activity
1
Record details
ProgramDiploma in Early Childhood Education
PeriodWinter 2028 intensive
Enrollment date01 Nov
OwnerElijah Mensah
2
Fee plans

Amira Saleh

NumberEnrollmentConcession amount
FP-87863Rohan Kapoor, systems, autumn 2026230
FP-17135Zoe Mensah, science, spring 2027550
FP-39623Rohan Kapoor, systems, autumn 202670
Fee plans
6
Total concession amount
2,650
3

Who works on it

  • RegistrarManage Students, Enrollments, group memberships
  • BursarManage fee plans, Charges, Receipts
  • Academic CoordinatorManage class sessions, faculty assignments, student groups…
4

Process stages

  • EnrollmentRegistrar
  • Class allocationAcademic Coordinator, Faculty
5

Approvals

  • Admission reviewRegistrar
    Approved
  • Fee planBursar
    Waiting
Example screen with sample data
Approvals

Keep institutional decisions accountable

OverviewApprovals
Education ERP · Overview

Approvals

Signed in as Registrar

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • APP-94671Priya Nair, nursing diploma
    Diploma in Computer SystemsRequested by Nadia Hassan
    Submitted2dActions
  • APP-53078Daniel Kim, graphic design
    Diploma in Community NursingRequested by Elijah Mensah
    Submitted1dActions
  • APP-54854Amira Saleh, business analytics
    MPH Community HealthRequested by Nadia Hassan
    Submitted3dActions
  • APP-68561Lucas Ferreira, early childhood studies
    Diploma in Early Childhood EducationRequested by Yuki Tanaka
    Submitted6dActions

Who approves what

DecisionApprover
Admission reviewReview eligibility and capacity before issuing an admission decision.Registrar
Fee planApprove the applicable charges and any concession before billing.Bursar
Approve ApplicationsRegistrar
Approve fee plansBursar
Approve class sessionsAcademic Coordinator
Approve purchase requests, journal entriesFinance Manager
6 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Education ERP to the work that is theirs. Pick a role to see what it starts with.

Registrar

Owns admissions decisions, enrollment and controlled student changes.

This is the first screen this role sees.

OverviewApplications awaiting admission review

Applications awaiting admission review

Applications · Registrar

NumberApplicant nameProgramPeriodStatusOwner
APP-94671Priya Nair, nursing diplomaDiploma in Computer SystemsSummer 2027 sessionSubmittedNadia Hassan
APP-53078Daniel Kim, graphic designDiploma in Community NursingAutumn 2026 termSubmittedElijah Mensah
APP-54854Amira Saleh, business analyticsMPH Community HealthAutumn 2028 termSubmittedNadia Hassan
APP-68561Lucas Ferreira, early childhood studiesDiploma in Early Childhood EducationAutumn 2026 termSubmittedYuki Tanaka
APP-39247Zoe Mensah, environmental scienceBA Graphic CommunicationWinter 2028 intensiveSubmittedMateo Alvarez
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Enrollment, collections and teaching capacity

Review enrollment, outstanding student charges, attendance exceptions and faculty capacity.

Overview
Education ERP · Overview

Education ERP dashboard

This quarter

Applications in view
6
Submitted
6

Enrollments by status

How far records got this quarter

StageReachedStep
Draft45
Active3373%
Deferred2267%
Withdrawn1464%

Number of enrollments by status

Sample counts per stage

700
40Draft
70Active
40Deferred
30Withdrawn
70Completed
Example screen with sample data
  1. 01Enrollment by program

    Compare accepted applications and active enrollments by campus and academic period.

  2. 02Student fee aging

    Show outstanding charges by due date after allocated receipts and approved adjustments.

  3. 03Unallocated receipts

    Identify confirmed money that has not yet been matched to a student charge.

  4. 04Attendance exceptions

    Distinguish missing entries, absence and corrections for assigned sessions.

  5. 05Faculty load

    Compare assigned teaching hours with approved limits and published sessions.

  6. 06Campus expenditure

    Compare requested commitments and reviewed financial actuals by cost center.

All reports and dashboards

Who it's for

Fit the institution you run

See how Education ERP fits your kind of team.

Schools and academies

Coordinate school enrollment, term fees, classes and guardian communication boundaries.

Colleges and institutes

Manage program intake, semester enrollment and faculty allocation across departments.

Training institution groups

Keep course cohorts, teaching resources and branch collections aligned across training locations.

Controls

Protect student data and financial decisions

Each stage of application to enrolled student names the role that acts and the status it records, so a change is never anonymous.

OverviewApplication to enrolled student
Education ERP · Process

Application to enrolled student

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
6
Tables touched
16
Admission reviewApproval
Registrar
StatusSubmitted → Accepted
RecordsApplications
Fee planApproval
Bursar
StatusSubmitted → Approved
RecordsFee plans, Charges
Reconcile and close
Finance Manager
StatusDraft → Submitted
RecordsJournal entries, Organizations
Application to enrolled student
  1. Start
    Establish operating policyRegistrar
    Registrar
  2. Approval
    Admission reviewSubmitted → Accepted
    Applications
  3. Approval
    Fee planSubmitted → Approved
    Fee plans
  4. Step
    Reconcile and closeDraft → Submitted
    Journal entries
Example screen with sample data

See each stage in detail

AI agent

Prepare the next term with Proto

Prepare and review application to enrolled student with Proto.

It can

  • Registrar: List applications missing evidence for the next intake and group them by program.
  • Bursar: Explain the outstanding fee balance using charges, concessions and allocated receipts.
  • Academic Coordinator: Find room and faculty conflicts in the draft timetable before publication.

Stays with a person

  • Scope student access by campus, assigned teaching group and legitimate work responsibility.
  • Registrar owns admission and enrollment decisions; Bursar owns fee-policy exceptions.
  • Preserve dated correction history and prevent preparers from approving their own exceptions.
  • Decisions use the configured person's permissions, evidence and review policy.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Education ERP
  • Learning management
  • Payment provider and bank
  • Identity provider
  • Accounting platform
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 22 tables
22tables
  • Admissions and enrollment4
  • Student records and attendance3
  • Fees and collections4
  • Faculty and timetables4
  • Campus purchasing3
  • Institution finance4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree the operating boundary

    The scope is administrative education ERP. Learning content, accredited assessment engines, statutory reporting portals and payment acquiring remain connected systems with their own requirements. The institution decides admission, concessions and academic policy; Proto prepares information and configuration for review.

  2. Map the source data

    Keep student identity separate from application and enrollment. Link fees to the enrollment and attendance to the scheduled session. Retain the payment-provider reference when importing receipts, and do not allocate more than the confirmed receipt or open charge.

  3. Configure a bounded pilot

    Pilot one campus, one academic period, an approved fee schedule and a representative teaching week. Reconcile accepted students, charges and confirmed receipts before expanding.

  4. Rehearse the exceptions

    A duplicate payment event must not settle the same charge twice. A student transfer must preserve prior enrollment and fee history. A faculty or room overlap must block timetable publication until resolved. A faculty account must not access another teaching group’s restricted student notes.

  5. Reconcile and release

    Compare record counts, financial balances and open commitments with the source. Obtain domain-owner acceptance, keep an export of the source, and agree the rollback window before a controlled cutover.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Education ERP.

All questions
How do I get started?

Click Get started, then use Proto to configure ERP for Education for your business. Pilot one campus, one academic period, an approved fee schedule and a representative teaching week. Reconcile accepted students, charges and confirmed receipts before expanding.

Is this an LMS or an education ERP?

It is an administrative education ERP for admissions, student records, fees, scheduling and campus finance. Learning content, assessments and grade delivery can remain in an LMS connected through an agreed integration.

Can we use different fee plans by program?

Yes. Model fee plans against enrollment, program and academic period, with due-dated charges and reviewed concessions. Confirm the institution’s refund and withdrawal policies during configuration.

How are partial payments handled?

A confirmed receipt can be allocated across charges without overwriting the original amounts. Outstanding charges and unallocated cash remain visible for the bursar to reconcile.

Can faculty work across campuses?

Assignments can span campuses when access and employment policy permit it. Timetable publication should check overlapping sessions and the agreed capacity constraints.

Can we migrate from spreadsheets?

Prepare stable student identifiers, program and period mappings, fee balances and receipt references. Rehearse an import on a bounded term and reconcile totals before extending the migration.

Does it make admission decisions automatically?

No. The institution’s authorized staff retain admission, concession and academic decisions. Proto can organize evidence and help prepare configuration for their review.

How is this different from Education & School ERP?

This site focuses on the student administration cycle: application, enrollment, fee account and teaching allocation. Education & School ERP covers a broader institutional operations context. Choose the scope that matches your implementation, rather than deploying two overlapping student masters.

What drives the cost?

Ordinary manual use has no per-user charge under the platform policy. Imports, integrations, agent execution and other machine work consume prepaid credits; implementation is scoped separately. The pricing page lists the current rates.

Set up Education ERP your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

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