Education ERP software
Admissions, fees and the timetable.
One student record.
The registrar, bursar and faculty work from the same enrollment and academic period—with institutional decisions kept in human hands.
- System of record
- Student enrollment
- Decision owners
- Registrar + bursar
- Start scope
- One campus, one term
Admissions / Autumn intake
Registrar view
Applications ready for review
Submitted4712 added this week
Ready for review18Oldest waiting 3 days
Documents due94 due by Friday
| Applicant | Program | Period | Evidence | Status |
|---|---|---|---|---|
| NRNadia RahmanAPP-63029 | BSc Computer Science | Autumn 2026 | 6 of 6 | Ready |
| EMElias MensahAPP-62984 | Business Analytics | Autumn 2026 | 5 of 6 | Document due |
| MTMei TanAPP-62961 | Foundation Year | Autumn 2026 | 6 of 6 | In review |
| SASofía AlvarezAPP-62877 | Digital Media | Autumn 2026 | 6 of 6 | Ready |
Explore all specification views
Explore the specification
StatusDraftActiveDeferred
StatusDraftSubmittedCorrected
StatusIssuedPartPaidPaid
StatusDraftConflictSubmittedPublished
StatusDraftSubmittedApproved
StatusDraftDocumentsPendingSubmittedAcceptedDeferred
Submitted
| Number | Applicant Name | Program | Period | Status |
|---|---|---|---|---|
| APP-94671 | Applicant 260 | PRG-9587 | AP-1236 | Submitted |
| APP-53078 | Applicant 385 | PRG-3713 | AP-9748 | Submitted |
| APP-54854 | Applicant 569 | PRG-9159 | AP-7606 | Submitted |
| APP-68561 | Applicant 303 | PRG-1141 | AP-4048 | Submitted |
| APP-39247 | Applicant 955 | PRG-9886 | AP-1645 | Submitted |
| APP-20446 | Applicant 233 | PRG-6973 | AP-3419 | Submitted |
Submitted
| Number | Enrollment | Concession Amount | Currency | Policy Version |
|---|---|---|---|---|
| FP-87863 | ENR-42052 | 230 | CRR-550 | Rev A |
| FP-17135 | ENR-42558 | 550 | CRR-342 | Rev B |
| FP-39623 | ENR-34435 | 70 | CRR-975 | Rev C |
| FP-44999 | ENR-88837 | 570 | CRR-349 | Rev D |
| FP-82611 | ENR-36649 | 710 | CRR-476 | Rev E |
| FP-20017 | ENR-33071 | 520 | CRR-481 | Rev F |
You
| Number | Applicant Name | Program | Period | Status |
|---|---|---|---|---|
| APP-63029 | Applicant 855 | PRG-1626 | AP-7638 | Draft |
| APP-69670 | Applicant 648 | PRG-2507 | AP-9356 | DocumentsPending |
| APP-96105 | Applicant 777 | PRG-7142 | AP-7235 | Submitted |
| APP-35576 | Applicant 469 | PRG-8960 | AP-9234 | Accepted |
| APP-38342 | Applicant 311 | PRG-5179 | AP-4571 | Deferred |
| APP-74793 | Applicant 336 | PRG-5640 | AP-3317 | Rejected |
You
| Number | Group | Room | Starts At | Ends At |
|---|---|---|---|---|
| CS-61490 | SG-7428 | RMS-4735 | 20 Sep | 26 Sep |
| CS-67876 | SG-6517 | RMS-6402 | 06 Sep | 15 Sep |
| CS-60364 | SG-3025 | RMS-4554 | 22 Sep | 01 Oct |
| CS-87556 | SG-1712 | RMS-1496 | 12 Sep | 21 Sep |
| CS-54878 | SG-3359 | RMS-5757 | 05 Sep | 13 Sep |
| CS-37318 | SG-2682 | RMS-4266 | 28 Sep | 02 Oct |
You
| Number | Campus | Amount | Currency | Status |
|---|---|---|---|---|
| PR-86455 | CMP-8597 | 790 | CRR-702 | Draft |
| PR-70776 | CMP-8371 | 490 | CRR-376 | Submitted |
| PR-38738 | CMP-1186 | 400 | CRR-204 | Approved |
| PR-89745 | CMP-7631 | 440 | CRR-999 | Draft |
| PR-49842 | CMP-6156 | 780 | CRR-201 | Submitted |
| PR-96377 | CMP-3113 | 190 | CRR-969 | Rejected |
You
| Number | Enrollment | Session | Attendance State | Date |
|---|---|---|---|---|
| ATT-34921 | ENR-62615 | CS-87674 | Present | 05 Sep |
| ATT-57201 | ENR-43946 | CS-54108 | Absent | 13 Sep |
| ATT-19670 | ENR-76018 | CS-30272 | Late | 09 Sep |
| ATT-22972 | ENR-75736 | CS-57526 | Excused | 13 Sep |
| ATT-44926 | ENR-56664 | CS-86016 | Present | 07 Sep |
| ATT-21320 | ENR-35821 | CS-89120 | Absent | 15 Sep |
Submitted
| Number | Organization | Source Type | Source Number | Period |
|---|---|---|---|---|
| JE-26031 | ORG-6303 | ST-714 | JE-97031 | PRD-963 |
| JE-62706 | ORG-9697 | ST-610 | JE-42043 | PRD-824 |
| JE-30305 | ORG-2932 | ST-489 | JE-85477 | PRD-717 |
| JE-22174 | ORG-4355 | ST-846 | JE-62834 | PRD-483 |
| JE-30113 | ORG-6364 | ST-777 | JE-40402 | PRD-555 |
| JE-68876 | ORG-1870 | ST-703 | JE-81755 | PRD-434 |
Illustrative records generated from the specification. Explore the views to inspect the planned operating model.
Built around the student lifecycle, from application to the end of term.
- Schools & academies
- Colleges & institutes
- Training groups
One operating thread
Every team sees the same student. Each team owns its decision.
An application moves forward without duplicating the person, program, campus or academic period at every handoff.
- 01Open admissions flow
Admissions officer
Prepares the application
Program, period and evidence stay together. - 02Approval gate
Registrar
Records the admission decision
Capacity and evidence are reviewed before acceptance. - 03Open fee flow
Bursar
Approves the fee plan
Charges and concessions attach to the enrollment. - 04Open timetable flow
Academic coordinator
Publishes the teaching schedule
Room and faculty conflicts are cleared before class.
Fees & collections
Explain the balance down to the original charge and receipt.
Keep approved concessions, partial payments and unallocated cash visible. The bursar can answer what is due without rebuilding the account in a spreadsheet.
- Separate charges from payment allocations
- Retain the policy behind every concession
- Reconcile student balances with finance
Nadia RahmanSTU-4821 · Autumn 2026
Outstanding$730.00
| Date | Entry | Reference | Amount | Balance |
|---|---|---|---|---|
| 12 Aug | Registration charge | CHG-1048 | $480.00 | $480.00 |
| 12 Aug | Term tuition | CHG-1051 | $1,650.00 | $2,130.00 |
| 18 Aug | Receipt allocated | RCT-8831 | −$1,200.00 | $930.00 |
| 19 Aug | Approved concession | ADJ-0217 | −$200.00 | $730.00 |
Payment allocationRCT-8831 → Registration + tuitionAllocated by Bursar · 18 Aug 2026, 14:32
The system
Modules built around running a term.
Each route documents the records, decisions, exceptions and reports for that part of the institution.
01
03
04
05
06
Admissions and enrollment
Review applications and carry accepted students into the right campus, program and term.
Admissions workboard9 documents due3 ready for registrar reviewOpen queue
02
Student records and attendance
Keep student identity, enrollment history and session attendance connected.
Fees and collections
Connect approved fee plans, concessions, due dates, receipts and outstanding balances.
Faculty and timetables
Plan teaching assignments and publish sessions without room or faculty conflicts.
Campus purchasing
Route departmental requests through the right campus and budget owner.
Institution finance
Reconcile student accounts and campus expenditure to reviewed financial postings.
Roles & controls
Permissions follow responsibility.
Operational access is specific. Approval stays with the institutional role that owns the decision.
RoleCan changeDecision owned
RegistrarStudents, enrollments, group membershipAdmission
BursarFee plans, charges, receiptsFee plan
Academic coordinatorSessions, faculty, roomsSchedule publish
FacultyAttendance for assigned classesNo policy approval
Implementation
Start with one term you can reconcile.
Pilot one campus, one academic period, an approved fee schedule and a representative teaching week. Reconcile accepted students, charges and confirmed receipts before expanding.
- 01Prepare stable IDsStudents, programs, periods and campuses
- 02Rehearse exceptionsTransfers, partial payments and room conflicts
- 03Approve the cutoverOwners sign off reconciled totals and access
Before you choose
Questions from the campus team.
All questionsHow do I get started?
Click Start now, then use Proto to configure ERP for Education for your business. Pilot one campus, one academic period, an approved fee schedule and a representative teaching week. Reconcile accepted students, charges and confirmed receipts before expanding.
Is this an LMS or an education ERP?
It is an administrative education ERP for admissions, student records, fees, scheduling and campus finance. Learning content, assessments and grade delivery can remain in an LMS connected through an agreed integration.
Can we use different fee plans by program?
Yes. Model fee plans against enrollment, program and academic period, with due-dated charges and reviewed concessions. Confirm the institution’s refund and withdrawal policies during configuration.
How are partial payments handled?
A confirmed receipt can be allocated across charges without overwriting the original amounts. Outstanding charges and unallocated cash remain visible for the bursar to reconcile.
Can faculty work across campuses?
Assignments can span campuses when access and employment policy permit it. Timetable publication should check overlapping sessions and the agreed capacity constraints.
Can we migrate from spreadsheets?
Prepare stable student identifiers, program and period mappings, fee balances and receipt references. Rehearse an import on a bounded term and reconcile totals before extending the migration.
Does it make admission decisions automatically?
No. The institution’s authorized staff retain admission, concession and academic decisions. Proto can organize evidence and help prepare configuration for their review.
How is this different from Education & School ERP?
This site focuses on the student administration cycle: application, enrollment, fee account and teaching allocation. Education & School ERP covers a broader institutional operations context. Choose the scope that matches your implementation, rather than deploying two overlapping student masters.
What drives the cost?
Ordinary manual use has no per-user charge under the platform policy. Imports, integrations, agent execution and other machine work consume prepaid credits; implementation is scoped separately. The pricing page lists the current rates.
Explore the complete system.
Inspect the records, operating rules and implementation guidance for your institution.
Industries
Schools and academies
Coordinate school enrollment, term fees, classes and guardian communication boundaries.Colleges and institutes
Manage program intake, semester enrollment and faculty allocation across departments.Training institution groups
Keep course cohorts, teaching resources and branch collections aligned across training locations.
Reference
Roles and permissions
Responsibilities and decision rights for registrars, bursars and academic operations teams running schools, colleges and training institutions.Reports and operational decisions
Review enrollment, outstanding student charges, attendance exceptions and faculty capacity.Data model and import order
Connected records for application to enrolled student and the supporting ledger.Integrations and source ownership
Connect learning, payment and accounting systems with explicit record ownership.Implementation and migration
Start with an academic period the registrar and bursar can reconcile together.Use Proto with this system
Prepare and review application to enrolled student with Proto.
