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- Media ERP
- Who it's for
- Teams buying and shipping stock
Teams buying and shipping stock
A business that buys, holds and ships stocked products can connect supplier receiving, stock layers, sales commitments and collections. Sales, warehouse and finance share the same accepted quantity and entity context without treating an order promise as a completed shipment.
How Media ERP is set up for you
Commercial handoff
Sales Representative prepares the customer offer and Sales Manager approves accepted order scope. A credit exception belongs to Finance Manager.
Stock handoff
Warehouse Operator records arrival, picks and actual dispatch. Warehouse Manager owns location, transfer, route and count decisions.
Financial handoff
Accountant prepares invoices and settlement allocations while Finance Manager decides the approvals and close.
A business that buys, holds and ships stocked products can connect supplier receiving, stock layers, sales commitments and collections. Sales, warehouse and finance share the same accepted quantity and entity context without treating an order promise as a completed shipment.
A practical case starts when a supplier delivers less stock than the approved order requested. Warehouse Operator records the arrival and Warehouse Manager confirms the accepted portion. The remaining purchase commitment stays open. Accountant matches the supplier bill only against accepted receipt scope. Once stock is available, Sales Representative can make a customer offer without treating the supplier's unreceived balance as inventory.
A partial outcome should leave a visible remainder for the next action. The team can compare the original promise, the accepted order and each actual movement without overwriting the first decision. When a customer sends goods back, authorization, physical arrival, disposition and credit remain separately reviewable.
Start with one warehouse, an active item and unit basis, one supplier order and one customer shipment. Add a supplier receipt, a return and a period-close task to the rehearsal before widening use. Agree who owns product codes, location names, pricing, approval limits and bank evidence. Use the same identifiers in imported balances and new transactions so the pilot can be reconciled.
[Plan the rollout](/erp-for-media/implementation) and [review the records](/erp-for-media/data-model).
Features to start with
Returns
A return authorization fixes the original commercial or receipt scope and requested quantity. Physical receipt, stock disposition and financial credit are separate decisions.
Finance
Financial documents preserve the entity, currency, rate, original transaction and approval basis. Actual money evidence drives settlement; posted history is corrected through linked reversals.
Purchasing
Purchasing starts with an operational request and becomes a supplier commitment only after the relevant approval. Actual arrival and accepted quantity remain separate.
Roles on the team
- Warehouse Manager
- Controls stock execution, delivery plans and distribution production.
- Warehouse Operator
- Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.
- Purchasing Manager
- Prepares supplier purchasing and resolves commercial supply issues.
- Sales Manager
- Independently accepts dealer orders and owns commercial master and exception review.
- Sales Representative
- Prepares dealer offers and orders and follows accepted delivery commitments.
Set up Media ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.