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- Fleet Management System
- Who it's for
- Regional haulage
Regional haulage
Regional haulage places importance on the assignment interval and the delivery commitment agreed before departure. The Dispatcher needs to know whether the driver remains eligible through the intended work and whether the vehicle is ready for the movement. The load record brings that operating context together with the transport partner and planned stops.
How Fleet Management System is set up for you
Interval review
Check the assignment start and end against other driver and vehicle commitments. Resolve overlaps before relying on the arrangement for a planned load.
Eligibility evidence
Use the driver's eligibility date and external authority reference when confirming the intended assignment. Have the Fleet Coordinator investigate information that needs renewal or source confirmation.
Retained promise
Preserve the original delivery time while recording observed pickup and stop activity. Later arrival discussions should leave the original performance comparison available.
Exception ownership
Give an excepted load a clear Dispatcher and supervisor review. Keep completed movement separate from the remaining scope considered for correction or cancellation.
Regional haulage places importance on the assignment interval and the delivery commitment agreed before departure. The Dispatcher needs to know whether the driver remains eligible through the intended work and whether the vehicle is ready for the movement. The load record brings that operating context together with the transport partner and planned stops.
Select a regional movement with known operating times and an established transport partner contact. Prepare the ordered stops and check a representative driver and vehicle assignment. Include an eligibility date close to the assignment end so the team rehearses how it resolves the source question before dispatch.
Follow the load through actual pickup and delivery, retaining the completion receipt. Rehearse a separate case where a failure leaves the delivery action uncertain. Ask the Operations Analyst to trace its evidence without repeating the external work. Confirm the organization's time-zone convention and the responsible contacts before expanding the pilot to more movements.
Use [driver and vehicle readiness](/fleet-management-system/modules/driver-and-vehicle-readiness) and [operation reconciliation](/fleet-management-system/processes/reconcile-operation-evidence) to prepare the pilot.
Features to start with
Driver and vehicle readiness
Check driver eligibility, vehicle readiness and assignment intervals before committing the load to movement.
Load planning
Give each load a promised delivery time, ordered stops and an accountable Dispatcher.
Dispatch and delivery
Follow the checked assignment through actual pickup, stop activity and delivery against the original promise.
Roles on the team
- Admin
- Maintains operating organizations, authenticated team membership and scoped access configuration.
- Dispatcher
- Plans loads, checks assignment feasibility and submits maintenance release work before dispatching the intended scope.
- Transport Supervisor
- Independently reviews maintenance release and authorized corrections while overseeing unresolved operating outcomes.
- Fleet Coordinator
- Maintains vehicle readiness, driver eligibility references and transport partner information for dispatch review.
- Operations Analyst
- Reviews scoped load performance, decisions and retained action evidence without changing operating outcomes.
Set up Fleet Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.