Review and evidence

Review Decisions record a reviewer, source revision, decision, date, reason and evidence reference against a Form Definition. Evidence Documents provide a title, attachment, document date, external reference, verification value and verifier. A reviewer can see unverified documents beside pending or rejected submitted lines on Form Submissions Review. This keeps the decision close to the exact form version and supporting material.

A review decision names the reviewer and source revision. The evidence document names a source form, attachment and verifier. Their references help a later reviewer distinguish a decision on the current schema from an earlier one and inspect the material used at that time.

• Collect the document. Link its attachment and external reference to the correct form definition.
• Verify the source. The Evidence Verifier records the verification value and remains named on the document.
• Decide the revision. The Independent Reviewer records Approved, Returned or Rejected with a reason and source revision.

The Independent Reviewer decides what evidence is needed for the form and when a returned revision can be reviewed again. The Evidence Verifier checks the attachment and records verification against the right source form. A verification value should reflect an actual check, not merely the presence of a file. The reviewer should record a reason for a return or rejection so the owner knows what to correct.

Agree what makes a document verified and who may see its attachment. A decision must state which revision was reviewed. If the revision changes, the earlier approval stays with the earlier version and a new decision is required.

Take one validated form revision and its supporting attachment. Ask the verifier to confirm the document and the reviewer to record a decision against that revision. Then change the draft into a successor revision and compare both decisions. An earlier approval should remain attached to the earlier source revision; it should not silently cover the new schema.

Reopen the decision after creating the successor Draft. Confirm that its source revision still names the earlier form and that the new revision awaits its own decision. Check that the document source and verifier are visible to the next reviewer.

• Revision review inbox — Find Pending decisions with their source revision and reviewer.
• Evidence to verify — Check documents marked No and identify the source form.

See definition and publication and submission review for the decisions that connect this module to the next one.