Leave and time

An Employee enters a leave request with start and end dates, type and reason. The request points back to the person and approver. The HR team can compare the requested interval with the current leave balance and the applicable leave type before a decision. The approved dates then give payroll a clear absence record for the pay period.

Weekly timesheets gather dated time entries under an employee and approver. Each entry has hours and a category such as regular or overtime. A submitted sheet gives the reviewer a bounded week to check, while rejected work returns for correction. The Payroll Admin can read approved hours when preparing the run. The school should decide which staff submit timesheets and which categories apply.

Leave types carry country and employee-class settings, accrual method, rate and documentation rule. Before going live, check these settings against a representative staff member and the school’s policy. A manager approval should address the dates and balance at that moment. Later changes need a new visible decision rather than a quiet rewrite of the original request.

• Leave request. Employee records the leave type and dates. Admin sees the submitted request and its named approver before recording a decision.
• Balance check. leave balances keeps accrued, taken and pending amounts for an employee and leave type. The owner compares that balance with the requested interval.
• Weekly hours. Timesheets connect dated time entries to one employee and week. An approver reviews the submitted sheet; Payroll Admin reads the resulting record for the pay period.

Choose the leave types that match school policy, including accrual method, rate and documentation requirements. Decide which staff record weekly hours and which categories they use for regular or overtime work. Identify an approver on requests and sheets, and give the approving account suitable access. Agree how a corrected entry or rejected request returns to the employee before payroll reviews the period.

An employee submits leave for two workdays in the next pay period. Admin checks the dates, leave type and balance with the approver named on the request. The employee also enters regular hours on that week’s timesheet. Compare the dated entries to the same period before approving the sheet. Rehearse a request that exceeds the available balance: leave it unapproved while the employee and Admin resolve the dates. Payroll Admin then reads the approved record alongside the weekly hours. This keeps a requested absence distinct from a decision that payroll can use.

• My Leave Requests — Shows an employee the dates and status of their own requests.
• Timesheets for Review — Shows submitted weekly sheets with employee, approver and total hours.

See the related process and the data model for the next handoff.