Payroll

Payroll Admin prepares a run against a payroll calendar. The calendar fixes entity, country, currency, frequency and cutoff days. The run then carries period dates, pay date, type, status and totals. Each employee’s pay statement belongs to that run; statement lines distinguish earnings, deductions, tax and employer amounts. A status change is a decision point: inspect the statements and totals before the run is approved, posted and paid.

The employee record has base salary, currency, entity and calendar. Benefits, approved leave and weekly time can affect the review, but Payroll Admin should verify how they are reflected in statement lines. Keep the source record and the pay statement together when resolving an exception. Tax jurisdictions and filings hold the authority, due date, amount and filing state; payment and filing confirmation must follow the real external event.

• Schedule. Payroll calendars identify the legal entity, country, currency, frequency and cutoff.
• Calculation record. Payroll runs group the period and pay date; statements and lines show each worker’s gross, deductions and net.
• Tax record. Jurisdictions and filings connect the pay run to amounts due and filing status.

Confirm the employee population for each calendar, including workers on leave and recently hired or terminated. Agree the cutoff and the permitted use of off-cycle, retro, correction and bonus runs. Payroll Admin should compare a representative statement with base salary, approved time, benefits and the tax jurisdiction. The run total should reconcile with the statement population before a decision. Identify who will approve pay; the configured Payroll Admin role can prepare records, while the run stores an approving employee.

Arrange payment rails and statutory submission as external connections. A paid status in the register should follow confirmed payment. A filed status should follow a filing event and its confirmation reference. Where a calculation needs jurisdiction-specific rules, test them with the responsible finance and payroll specialists before releasing a period.

A monthly calendar covers one employing entity. Payroll Admin checks the period start, end and pay date, then verifies employee assignments to the calendar. A worker has approved overtime and an active benefit enrollment. The statement shows gross pay and deductions, while its lines explain earnings and benefit or tax amounts. Payroll Admin compares the statement with the approved inputs and checks the gross and net run totals. An authorized person then decides whether the run can move from pending approval to approved.

After approval, reconcile posted statements with the run and record payment when it is confirmed. For a tax filing, review the jurisdiction, due date, amount and confirmation reference. Rehearse a late timesheet and a correction run so the team knows which open period will receive the change. Keep the earlier run’s record intact.

• Payroll approval inbox — Periods and totals awaiting the payroll decision.
• My pay statements — An employee’s own dated statements and pay status.

Follow Time to pay from approved inputs to the pay run.