Evidence and reconciliation

Operation Receipts Register brings receipt number, event, source request and quantity together with recorded date, operation key and failure reason. Status distinguishes Recorded, Verified, Failed and Corrected. Operations Overview also highlights failed operation receipts beside stock and pending review decisions, helping Inventory Supervisor find the allocation that needs investigation.

A Recorded receipt establishes that an operation recorded a result; it does not replace completion verification. The reconciliation workflow compares a request’s posted movement total with its authorized quantity. If they do not match, it writes a Failed receipt and leaves the request unchanged. A supervisor must resolve the underlying stock work before treating the case as complete.

Inventory Supervisor follows the receipt to its source request and inspects the linked stock movements. The review decision supplies the deciding person’s rationale and the revision considered. Attach a photo or document when it helps explain the physical case, retaining its upload date and link so Auditor can inspect the same evidence.

• Operation identity. Operation key explains which action result is being retried or reconciled and helps prevent duplicate effects.
• Decision identity. Source request and revision connect the approval outcome to the request scope that was actually reviewed.
• Verification basis. Compare authorized quantity with effective posted quantities, keeping reversal references visible instead of hiding the earlier movement.

Agree how the supervisor distinguishes an insufficient-stock failure from a stale review or a completion mismatch. The event and failure reason should make the cause understandable. Assign the follow-up to a named person and decide how the clerk learns the next permitted action. Review the unresolved cases together during the pilot.

Define the reconciliation treatment for signed effects and compensation with representative requests. Inspect which posted movements belong to the case before reading Request Completion Comparison. The supervisor should be able to explain the authorized quantity, the movement total and the receipt outcome. Ask Auditor to reproduce that explanation from the retained records.

An approved request authorizes 50 units, but its posted movement total is 40. Inventory Supervisor runs completion verification. The receipt must be Failed, the request must remain unchanged and the discrepancy must remain available for investigation. A successful transport response or a loaded handling unit cannot make the difference disappear.

Inspect the decision, authorized quantity and movements to find the cause. Resolve it through the supported execution, authorized correction or reversal path as appropriate to the physical evidence. Run verification again using the documented operation identity behavior and inspect its result. Retain the earlier failed evidence alongside the later outcome. Auditor then checks that the explanation accounts for the real movement history and does not depend on rewriting a previous result.

• Operation Receipts Register — The main evidence view for recorded actions and verification outcomes.
• Failed Operation Receipts — Failed operations showing their reason and the request needing follow-up.
• Returned and Escalated Decisions — Recorded decisions and their source requests needing more evidence or further review.

Follow posting and verification or correction and reversal. Use reports to agree the questions that the evidence should answer.