Cash reconciliation

The cash application identifies a provider event, its occurrence date, amount and ledger account. The Accounting Reviewer compares it with a confirmed banking instruction and the account on its journal lines. An exact amount and the occurrence date in verified provider evidence are required for a match. A different amount or date remains unmatched or becomes an exception for investigation. This keeps a nearby payment from being treated as the expected settlement merely because its amount looks familiar.

Dated account snapshots give the reviewer a second check. They show provider ledger and available balances for an account as of a particular day. Journal lines set out the debit and credit account scopes of an instruction. Together, the instruction, provider event, journal lines and snapshot let treasury trace the expected movement and the observed balance without conflating requested and confirmed money.

• Event identity. Each provider movement retains its source event identifier, date, amount and account.
• Exact match. The reviewer checks the amount, date, confirmed instruction and account together before marking a cash application Matched.
• Balance check. Account snapshots and signed confirmed journal lines support a dated reconciliation; unresolved differences stay visible.

Agree how provider balance snapshots and cash events arrive, which account identifiers map to the account register and who validates that mapping. Set the close window and the time zone used to compare occurrence dates. A local request date should not be substituted for a provider confirmed date. Decide who investigates an exception and how the team records its resolution while preserving the original event identifier.

The provider may report available balance separately from ledger balance. Keep that distinction in review. If a bank correction arrives later, retain the earlier provider line and link the correction to its instruction. Reconciliation should be repeatable from source events and dated snapshots, rather than a manually adjusted total with no underlying movement.

Take a confirmed instruction with a debit and credit journal scope. Import the provider movement for its ledger account and date. The Accounting Reviewer checks the event identifier, amount, account and date on the verified provider line, then marks the cash application Matched when all conditions agree. Compare the account snapshot before and after the movement with signed confirmed journal lines and inspect any balance difference.

Try the same amount on a different date and a different amount on the same date. Neither event should be forced into a match. Place the discrepancy in the exception view with its provider event identifier intact, so the next reviewer can continue from the source evidence rather than restart the investigation.

• Cash matching exceptions — Unmatched movements and exceptions by account and provider event.
• Confirmed instructions — The confirmed instruction population used to trace expected effects.
• Active provider accounts — Current accounts and their external identifiers for scope checks.

See cash reconciliation and provider confirmation.