Independent review

Independent review protects the handoff between preparation and provider submission. The Treasury Preparer assembles the instruction, its account scopes and supporting attachments, then places it in Review. The Independent Treasury Approver checks that the organization and counterparty are appropriate, the amount agrees with the account rows and the requested action is supported. The approver records Approve, Reject or Return with a reason, decision time, source revision and operation key. That record remains linked to the parent instruction.

The reviewer must be independent of the person who submitted the work. A current revision matters: an approval of an earlier amount should not authorize a changed destination or amount. A rejected or returned case stays traceable; the preparer can correct the underlying draft and seek a new decision. The App Administrator can maintain organization and membership records but does not gain authority to approve financial work by virtue of that role.

• Queue. Instructions in Review are available for a scoped reviewer to inspect.
• Decision. The reviewer records a reasoned choice against the source revision.
• Receipt. A stable operation key and result state show whether the decision’s effects were persisted.

Agree what constitutes an independent reviewer, how the organization boundary is enforced and what evidence is mandatory for the instruction type. The team should identify who investigates a receipt marked needs review and how to compare its effect references with the decision and instruction. No one should clear a discrepancy by creating another provider submission. A returned item may need a changed revision; the approver should see the new version rather than reusing an old decision.

A preparer sends a bank instruction for an initial deposit to Review. The approver checks the amount, counterparty, linked account rows and attached authorization. The approver returns it because the debit account is wrong, recording a reason. The preparer corrects the scope and raises the revision. A fresh approval names that new revision. The record becomes Authorized only after the corresponding decision is saved. If the receipt records an incomplete effect, the operations lead checks the persisted records before anyone treats the instruction as ready to submit.

• Instruction review inbox — Cases awaiting a decision on their current revision.
• Receipts needing review — Operations whose recorded effects need investigation.

See instruction lifecycle and evidence verification.