Review and evidence

Review decisions identify a parent request, reviewer, decision, reason, decision time and source revision. They give Inventory Supervisor a record of what was approved, rejected, returned or escalated. Operation receipts record the attempted action, quantity, owner, time, status and stable operation key. A Failed receipt includes the failure reason. Attachments give the team a place for a photo, document, certificate, signature or manifest linked to a request.

The custom Operations Overview places posted on-hand and available stock beside pending review decisions and failed receipts. Staff can use the exception buckets to find work that needs attention, then open the underlying request and evidence. The overview supports the decision; the request, movement and lot records carry the transaction trail.

• Record the decision. Inventory Supervisor reviews a request revision and gives a reason.
• Keep action evidence. Receipts distinguish Recorded, Verified, Failed and Corrected outcomes.
• Attach context. Staff link a supporting file or URL to the request under review.

Decide what reason is required when a request is rejected, returned or escalated. Agree who reviews Failed receipts and how quickly they should reach the supervisor. Set a naming convention for attachment titles so staff can find the right proof without opening every file. Agree when a photo versus a manifest is useful, and who checks that a URL still points to the intended record.

Decide how staff use the Operations Overview at shift handoff. Pending reviews should have a named supervisor, and failed receipts should have a named follow-up owner. The team should compare the request revision in a decision with the current request before assuming an old approval still governs work. The handover action refuses stale revisions and already Executed or Cancelled requests.

A clerk submits a request linked to a staged pallet. Inventory Supervisor approves the current revision with a reason. The decision and operation receipt share the parent request; a manifest attachment adds the shipping context. The clerk then executes approved stock work. The Posted movement and Recorded receipt show what changed and when. At reconciliation, a matching movement total produces a Verified receipt.

If the posted total differs from authorized quantity, reconciliation produces a Failed receipt and leaves the request unchanged. The supervisor reads the failure reason, request quantity and movement ledger. If a reversal is needed, the compensating movement preserves the original for the auditor. The next shift sees the failed receipt on Operations Overview and can follow it to the source records.

• Failed Operation Receipts — See blocked actions and reasons that need follow-up.
• Returned and Escalated Decisions — Find requests sent back or raised for further review.
• Record Attachments Index — Find supporting records by type and parent request.

• Custody and request review follows the decision.
• Reversal and reconciliation follows exceptions.