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- Payroll Processing System
- Who it's for
- Salaried and variable pay teams
Salaried and variable pay teams
Salaried teams have a predictable base amount with changes that need careful review. A promotion near the period boundary, a reimbursement and a new benefit election can affect the same employee. Payroll Processing System keeps the dated instructions beside the calculated detail so Payroll Specialist can explain the cycle to Payroll Manager.
How Payroll Processing System is set up for you
Dated pay terms
Compare the compensation start and end dates with the period being paid. Check the reason and recorded source approval before accepting the selected salary. Agree how approved terms arrive from Core HR during setup.
Variable earnings
Review the bonus or reimbursement amount with its earning code, effective date and reason. Team Manager makes the first-line decision. Payroll Manager reviews routed requests above the threshold before the team schedules them into the intended cycle.
Benefit changes
Compare employee deductions with employer contributions and check the effective election. Payroll Specialist follows the deduction treatment into the calculated lines before accepting a changed net amount.
Finance handoff
Match genuine bank settlement to the payroll obligation. Finance reviews the account grouping and balance of the resulting draft journal before posting. Configure a ledger connection when the company needs to export that journal.
Salaried teams have a predictable base amount with changes that need careful review. A promotion near the period boundary, a reimbursement and a new benefit election can affect the same employee. Payroll Processing System keeps the dated instructions beside the calculated detail so Payroll Specialist can explain the cycle to Payroll Manager.
Pilot the salaried calendar the team already runs. Include an employee whose approved compensation changes near the period end, an active benefit election and a variable payment needing payroll review. Payroll Specialist should explain the resulting gross, deductions and net from those records.
Stop after the internal review notice and check whose decision remains outstanding. After Payroll Manager approves the run, inspect the employee payslip and its file access. Reconcile the later bank confirmation and journal with Finance. Expand the employee population after the owners accept this complete cycle and the connections it needs.
Follow [review to payslips](/payroll-processing-system/processes/review-to-payslips) and [implementation](/payroll-processing-system/implementation).
Features to start with
Payroll setup and compensation
Check employee eligibility, effective compensation, pay calendars and verified account details before calculation.
Gross-to-net pay runs
Prepare employee calculations, inspect deductions and holds, and record the payroll decision before generating payslips.
Timecards and one-time payments
Review worked hours and variable pay requests with their employee, manager, earning code and approval state.
Roles on the team
- Payroll Specialist
- Spec role 3 (Payroll Specialist) from roles-grant-matrix.md. No user assigned yet.
- Employee
- Spec role 6 (Employee) from roles-grant-matrix.md. Own-record scoped; sees own Base Salary. No user assigned yet.
- Team Manager
- Spec role 5 (Manager) from roles-grant-matrix.md, created under a distinct name because the seeded platform Manager role must not be modified. Never receives per-person net pay. No user assigned yet.
- Payroll Manager
- Spec role 2 (Payroll Manager) from roles-grant-matrix.md. No user assigned yet.
- Finance
- Spec role 4 (Finance) from roles-grant-matrix.md. Posts journal entries; no Pay Run edit. No user assigned yet.
- Payroll Admin
- Spec role 1 (Admin) from roles-grant-matrix.md. Distinct custom role so the seeded Admin role is untouched. No user assigned yet.
Set up Payroll Processing System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.