Counterparties and accounts

An operator begins with the legal organization that owns the instruction. Financial counterparties supplies the counterparty name, code, contact and eligibility note. Financial accounts supplies the provider, external account identity and currency. The account owner reference keeps an account with its counterparty. Treasury Manager checks active status before operations selects a destination.

• Identify the record. For a transfer to a known counterparty, the Treasury Operator checks the counterparty code and the active account. The provider account identity matters more than a similar display name. If the intended account belongs to a different party, the manager corrects the master record before the operator prepares an instruction. Earlier instructions retain their original counterparty reference for review.
• Keep ownership clear. Treasury Manager maintains the party and account; Treasury Operator selects only active records in the intended organization.
• Follow the account. The provider and external account identity distinguish similar account codes, while the owner reference identifies the counterparty.

The organization reference on financial counterparties defines where a party may be used. The account owner reference lets a reviewer trace each selected debit or credit account back to that party.

Agree who maintains counterparty eligibility notes, who can activate an account, and which organization may use each counterparty. Agree how provider account identities are imported and how a retired account becomes inactive. The provider remains the source of the account identity. An active flag is an operational selection control, so the team needs a named owner for changes.

Treasury Manager should assign ownership of eligibility and active flags. Rehearse an instruction that selects an account owned by another counterparty, then correct the selection before review. Keep earlier instruction references available when a party or account becomes inactive.

Treasury Operator opens an instruction for the intended organization and selects an eligible counterparty. Check that the chosen financial account belongs to that counterparty and uses the intended currency. Then inspect the account code and external account identity. A second instruction for another organization should not accidentally reuse the first organization’s scope. Record the selection and reviewer context before changing any master record.

The approver should see the counterparty, provider account identity and account directions on the same instruction. Try another organization and confirm that its operator cannot use the first organization’s party as an approved selection.

• Active Counterparties — Parties available for instruction preparation, with code and organization context.
• Account Snapshot History — Provider account balances ordered by snapshot date for the selected account.

Use the related process to rehearse the handoff. Review the data model for the source records and roles for access.