Journal posting

The Ledger Accountant posts an approved accounting document to a dated journal entry. Every journal line has a debit or credit amount and an active ledger account. The posting check balances the total debit and credit, keeps lines in one organization, and confirms that the accounting period covering the posting date is open. A successful posting records the actual posting time on the journal and document.

• Period. Match the posting date to an open period for the document’s organization.
• Accounts. Use active ledger accounts and retain each line’s source context.
• Balance. Require equal debit and credit totals before changing the document to posted.

Set up organizations, their chart of accounts and accounting periods before posting a document. Agree which account each rent, expense and adjustment line uses. Decide who may close a period and who investigates a failed posting. A closed period blocks a posting even if a document was approved earlier. Keep the operation identity stable so a retry of a successful posting returns the same result.

Take an approved rent invoice with the correct source revision. Post it into an open period and inspect its debit and credit lines and posting timestamp. Repeat the request with the same operation identity and verify that a second journal entry does not appear. Then try a mismatched debit total and a posting date inside a closed period; both must stop before the document is marked posted. A posted invoice can then be selected for cash application when provider cash is verified.

Review the journal after posting at line level, not only from the total shown on the document. Each line should retain its account and source context, making it possible to explain where the rent amount entered the ledger. If a line points to a different organization, stop the posting even when the debits and credits match numerically. During setup, choose a posting date at a period boundary and test both sides of that boundary. This exposes accidental use of the wrong open period. Keep the stable operation identity with the result so an operator can distinguish a retry from a genuinely new posting request after a source correction.

• Approved Documents to Post — Review approved documents, posting date and organization before creating ledger effects.
• Posted Journal Entries — Trace posted entries to their document and accounting period.

See approved document to posting and receipt application.