Time and evidence

A team member records a work date, positive hours, project and their own team-member record in a time entry. An entry can also reference a requirement item, connecting the hours to the task that caused them. Draft entries can be checked before submission. The configured approval action handles eligible submitted entries and records both a review decision and an operation receipt. The project and team-member records then show logged hours for later comparison with estimates and actual work.

• Time entries. Capture the work date, hours, project, team member, billable choice and optional item reference.
• Review decisions. Keep the recorded decision and reviewer reference with the affected project or parent requirement when available.
• Operation receipts. Show when an operation ran, whether it succeeded or failed, and why a failed attempt could not proceed.

An entry can be draft, submitted, approved or rejected. Submission is the trigger for the approval action. It checks that the hours are positive and that the entry is still submitted. A successful action approves the entry; a failed attempt is recorded rather than silently disappearing. Receipts also identify the operation, its reference and the actor when supplied.

Agree how team members describe time, when they submit it, and whether each entry should point to a requirement item. Use the billable choice consistently, especially across projects with different delivery methods. Decide who reviews failed operations and how they resolve the underlying record before another attempt. A failed receipt is evidence of a problem to investigate, not an approved time entry.

Review access to attachments and decisions separately. Files have internal or shared visibility, and a file can be linked by parent record identifiers or a parent requirement. Decide which evidence types your team uses and who may upload or share each file. The reference and parent links should be checked in a pilot so a reviewer can find the actual supporting record.

Create a time entry for an assigned requirement item, with its correct project, work date and positive hours. Submit it and confirm the approved status, review decision and successful receipt. Then try an entry with invalid hours and inspect the failed receipt and reason. A Project Manager should be able to trace both outcomes back to the entry and explain which hours count in the project’s logged total.

• Time Entries Awaiting Approval — Submitted entries with project, item, date and hours for outcome review.
• My Time Entries — Each team member’s entries and current status.
• Failed Operation Receipts — Operations that need investigation, with recorded failure reasons.

Use time and evidence to rehearse valid and failed submissions. The reports page describes the related operating questions.