Review and evidence

A review decision is a separate record linked to the parent stock request. It stores the source revision, decision, reviewer, reason, decision time and operation key. Approval, rejection and return remain distinct outcomes. For a critical-spare reorder, the workflow freezes the submitted revision and asks an independent Inventory Reviewer to decide. The decision history should explain why a case advanced or returned without overwriting the earlier review.

Attachments hold evidence for the request, with title, file, evidence type, uploader, time and its visibility setting. An operation receipt records the guarded command’s key, action, expected revision, time and result. The receipt result tells an administrator or reviewer whether the command completed or needs investigation. Together, the receipt and decision connect human authority with the operation outcome. The reviewer reads the source revision on the decision and the expected revision on the receipt. If they differ, the reviewer investigates the case before relying on the result.

• Independent review. Keep the preparer and reviewer separate for the submitted revision.
• Visible evidence. Label attachments by type and sharing level before review.
• Operation trace. Use the receipt key and result to find repeated or failed commands.

Agree which evidence types are expected for a critical reorder and who may share a file. Decide how returned decisions are explained to the coordinator and who inspects failed or review-needed receipts. Rehearse the same operation key twice and a stale revision. A reviewer should see the decision and its related request before resolving an exception.

A coordinator submits a critical-spare reorder for a controller. The reviewer finds that the attached compatibility note covers an older model and returns the revision with a reason. The coordinator adds a new file, updates the critical-spare record and submits a later revision. A different reviewer approves it. The decision log shows both actions and their source revisions. The reviewer checks the attachment against the equipment model and requested units before acting. The administrator can use the receipt key to identify the same command on a later investigation. If the guarded operation needs review, the reviewer checks the receipt against the persisted decision before the team treats the command as complete.

• Review decision log — Approvals, rejections and returns with reasons.
• Operations needing attention — Failed and review-needed receipts for reconciliation.

Read the related process.