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- Sports & Extra-curricular
- Who it's for
- After-school enrichment programs
After-school enrichment programs
After-school programs offer many small clubs each term. Places fill fast, families pay per club, and coordinators want to see progress through simple assessments and awards.
How Sports & Extra-curricular is set up for you
Term clubs
Plan each club with capacity and term dates and open it for enrollment.
Progress checks
Record assessments such as a music grade or a build review, reviewed by the coordinator.
Club fees
Issue a fee per club and track part payments.
After-school programs offer many small clubs each term. Places fill fast, families pay per club, and coordinators want to see progress through simple assessments and awards.
Pilot one term of clubs. Load the clubs, instructors and learners, approve enrollments, record attendance and one assessment per club, and issue fees. Review full clubs and outstanding fees with the coordinator before the next term.
[Plan the rollout](/sports-extra-curricular/implementation), [review relevant modules](/sports-extra-curricular#modules), and [compare the source data](/sports-extra-curricular/data-model).
Features to start with
Assessments
Define skill and fitness assessments for each activity, score them within the maximum and have a reviewer confirm the grade.
Activity fees
Issue activity fees to learners, record payments and see what is still outstanding.
Enrollments and learners
Keep learner records and approve each enrollment only after eligibility, capacity and duplicate checks.
Roles on the team
- Activities Coordinator
- Maintains the activity catalog and session schedule, confirms coached groups and achievements, and reviews graded assessments.
- Coach
- Submits activity groups and achievements, records attendance and enters assessment scores for their activities.
- Enrollment Administrator
- Maintains learner records and approves enrollment requests against eligibility and capacity.
- Finance Officer
- Issues activity fees, records amounts paid and voids fees raised in error.
Set up Sports & Extra-curricular your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.