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- Sports & Extra-curricular
- Who it's for
- School athletics programs
School athletics programs
School athletics departments run several sports each season with limited squad places. Coaches need practice attendance at their fingertips, the athletics director needs to know who is eligible and enrolled, and families expect fees and awards to be clear.
How Sports & Extra-curricular is set up for you
Squad places
Approve enrollments against capacity and eligibility such as grade and medical clearance.
Practice attendance
Coaches record attendance at every practice and follow up absences quickly.
Competition awards
Results from league meets become achievements with the official sheet attached.
School athletics departments run several sports each season with limited squad places. Coaches need practice attendance at their fingertips, the athletics director needs to know who is eligible and enrolled, and families expect fees and awards to be clear.
Pilot two sports for one season. Load the courses, coaches and learners, approve enrollments, record attendance at every practice and game, and record awards with evidence. Compare attendance and awards with the coaches' own records before adding sports.
[Plan the rollout](/sports-extra-curricular/implementation), [review relevant modules](/sports-extra-curricular#modules), and [compare the source data](/sports-extra-curricular/data-model).
Features to start with
Enrollments and learners
Keep learner records and approve each enrollment only after eligibility, capacity and duplicate checks.
Sessions and attendance
Schedule the sessions each activity meets, record attendance once per learner and follow up the exceptions.
Activity fees
Issue activity fees to learners, record payments and see what is still outstanding.
Roles on the team
- Activities Coordinator
- Maintains the activity catalog and session schedule, confirms coached groups and achievements, and reviews graded assessments.
- Coach
- Submits activity groups and achievements, records attendance and enters assessment scores for their activities.
- Enrollment Administrator
- Maintains learner records and approves enrollment requests against eligibility and capacity.
- Finance Officer
- Issues activity fees, records amounts paid and voids fees raised in error.
Set up Sports & Extra-curricular your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.