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- Time Tracking
- Who it's for
- Agencies and studios
Agencies and studios
Creative agencies, design studios and software shops track time across many small client jobs. People switch tasks often, so timers matter, and producers need to see time against estimates. Clients are billed from approved hours.
How Time Tracking is set up for you
Timers for task switching
Start, pause and stop timers through the day, and each stop becomes an entry.
Forecast variance
Compare each week's hours with the forecast and let low-variance weeks auto-approve.
Billable and non-billable
Separate client work from pitches, admin and training with code categories.
Billing export
Approved billable hours go to invoicing with their resolved rates.
Creative agencies, design studios and software shops track time across many small client jobs. People switch tasks often, so timers matter, and producers need to see time against estimates. Clients are billed from approved hours.
Start with one team and its active client jobs. Load codes and forecasts, use timers for a month and approve weekly sheets. Review forecast variance and auto-approval results before rolling out to the rest of the agency.
[Plan the rollout](/time-tracking/implementation), [review the modules](/time-tracking#modules), and [compare the source data](/time-tracking/data-model).
Features to start with
Time Entry and Timers
Log time against project codes on the web, with a running timer, from a phone or by import.
Timesheets
Roll each person's week into one timesheet, submit it and follow it to approval and lock.
Timesheet Approvals
Route each submitted timesheet through an ordered approval chain built from your approval rules.
Roles on the team
- Resource
- Logs time on the web, on mobile or with timers, submits weekly timesheets and requests unlocks for locked weeks.
- Project Manager
- Approves timesheet steps for time on their projects and owns their project codes.
- Resource Manager
- Approves timesheet steps for their direct reports and follows up on late timesheets and policy violations.
- Time Approver
- Approves timesheet steps routed to the time approver role by the approval rules.
- Controller
- Owns time policies, approval rules, rates, pay calendars and lock exemptions, decides unlock requests and approves controller steps.
Set up Time Tracking your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.