Fleet readiness

Fleet Coordinator maintains vehicle readiness and driver eligibility so Dispatcher can evaluate a proposed assignment. A tire inspection can explain why equipment needs attention, while the vehicle record shows Ready, Held or Maintenance. Review the associated defect evidence before changing readiness. A completed tire task should be considered alongside the vehicle’s other reported condition.

Driver records retain the eligibility expiry and the external authority reference used by the team. Dispatcher checks that evidence against the intended operating interval. A driver who is eligible at the start of a shift may need further review if the assignment extends beyond the recorded expiry. Confirm the applicable interpretation with the authority responsible for eligibility.

• Maintain equipment identity. Keep the vehicle code, equipment class, capacity and external fleet reference aligned with the fleet register. The same physical vehicle should remain recognizable when its readiness changes.
• Review defects and repairs. Fleet Coordinator reads the defect severity, repair evidence and release time before treating the issue as resolved. Keep the original reported defect available for later investigation.
• Check the committed interval. Dispatcher compares the assignment start and end with driver eligibility and other vehicle or driver commitments. Resolve conflicts before releasing the load for movement.

Agree who can place a vehicle on hold and who checks evidence before restoring readiness. Define how workshop repair confirmation reaches Fleet Coordinator and how an external fleet identifier is verified. These are operating decisions for the fleet team; the wording on a readiness board should have the same meaning across shifts.

Prepare representative driver eligibility dates and explain the source behind each authority reference. Review how expiry dates are interpreted in the operating time zone. Agree how the team records a Major or Critical defect and who must be consulted before the associated vehicle is considered for another load. Use the fleet’s approved policy for those decisions.

Vehicle V-18 is marked Maintenance after a tire issue. Tire Inspector supplies the inspection and subsequent work evidence. Fleet Coordinator checks the defect record and release time, then reviews any other condition that still affects readiness. Dispatcher considers the vehicle for a future assignment only after that review has established it can be used.

Now assign V-18 to overlapping load intervals in the rehearsal. Moving one start time slightly does not necessarily remove the overlap because the end time still matters. Dispatcher compares both full intervals, resolves the commitment and repeats the eligibility check for the selected driver. Keep the intended delivery promise available when choosing a replacement assignment.

• Fleet Readiness Board — Check each vehicle’s current readiness before choosing equipment for a load.
• Drivers Roster — Check active drivers and the recorded expiry of their eligibility.
• Vehicle Defects Default List — Inspect reported severity, repair evidence and release information.

Use load planning through delivery to rehearse the dispatch handoff. Review to completion explains how the tire decision produces its own completion evidence.