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- Vendor Management System
- Who it's for
- Manufacturing suppliers
Manufacturing suppliers
A component buyer needs to know more than the supplier's quoted unit price. The vendor record carries the legal source, contact and status. Categories and certifications connect required evidence to that source. Contract rates and master agreements give the Buyer a dated commercial basis, while receipt lines and scorecards show how the supplier has actually delivered.
How Vendor Management System is set up for you
Component qualification
Use category requirements and certification scope before an RFQ invitation or new order. Procurement Manager records the review decision on the supplier.
Alternate sourcing
Compare responses to one RFQ scope with recorded price, lead-time and quality weights. Keep the awarded response and reason with the order.
Delivery follow-up
Open Expediting identifies lines that still need attention. Buyer records the supplier's revised promise; Receiving Clerk records actual accepted and rejected quantities.
Quality context
Published Vendor Scorecards keeps delivery punctuality separate from quality defects. A rejected item has a reason and a receipt line to inspect.
A component buyer needs to know more than the supplier's quoted unit price. The vendor record carries the legal source, contact and status. Categories and certifications connect required evidence to that source. Contract rates and master agreements give the Buyer a dated commercial basis, while receipt lines and scorecards show how the supplier has actually delivered.
Choose a component category, an active supplier and an onboarding candidate. Confirm the required evidence, then compare the same request across both suppliers only after qualification review. Rehearse an order with a partial delivery and a quality rejection. The Buyer should be able to trace the result from bid to order to receipt and published performance. Use [supplier qualification](/vendor-management-system/processes/supplier-qualification) and [delivery review](/vendor-management-system/processes/delivery-and-exceptions) to prepare the pilot.
Features to start with
Vendor directory
Keep supplier identity, status and purchasing terms ready for each sourcing decision.
Supplier performance
Review published supplier delivery, quality and price results with their evidence.
Contacts and qualifications
Keep the supplier's people and dated qualification evidence connected to the vendor.
Roles on the team
- Controller
- Finance reviewer of commitment, migration control totals and supplier performance.
- Receiving Clerk
- Inspects dock arrivals, records acceptance and raises controlled returns.
- Approver
- Named department head, budget owner, CFO, CEO or committee representative holding the application Approver role.
- Buyer
- Runs sourcing, draft orders, change requests, expediting and procurement-side exception resolution.
- Procurement Manager
- Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
Set up Vendor Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.