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- Venue Booking System
- Who it's for
- Event venues and halls
Event venues and halls
Event venues sell the same halls and rooms to many enquiries, often months ahead. The team needs to know at once whether a space is free for a date and time, including the hours it takes to set up and clear, and to confirm only when the deposit is real.
How Venue Booking System is set up for you
No double bookings
Holds check capacity and overlap before any space is promised.
Reviewed events
Each event's hall, times and guest count are approved by someone other than the coordinator.
Deposits that count
Confirmation waits for verified payment evidence.
Event venues sell the same halls and rooms to many enquiries, often months ahead. The team needs to know at once whether a space is free for a date and time, including the hours it takes to set up and clear, and to confirm only when the deposit is real.
Start with your halls and rooms, the next three months of bookings and your deposit rule. Run holds, package review and confirmation live before adding reconciliation reports.
[Plan the rollout](/venue-booking-system/implementation), [review the modules](/venue-booking-system#modules), and [compare the source data](/venue-booking-system/data-model).
Features to start with
Roles on the team
- Booking Coordinator
- Handles requests, holds, confirmation, event day and cancellations.
- Package Reviewer
- Independently reviews venue packages and records decisions.
- Venue Manager
- Owns resources, capacity and booking policy, and follows the calendar.
- Payments Clerk
- Records and verifies provider payment events against bookings.
Set up Venue Booking System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.