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- Venue Booking System
- Who it's for
- Hotels with function rooms
Hotels with function rooms
Hotels with meeting and function rooms juggle corporate meetings, private parties and conferences in a handful of spaces, often on the same day. Turnaround between bookings is tight, and the events team needs every booking and its package clear before the day.
How Venue Booking System is set up for you
Back-to-back days
Setup and cleanup buffers make tight turnarounds visible before they are sold.
Clear packages
Guest counts and times are reviewed against the room.
Exceptions surfaced
Failed holds or confirmations appear in one queue before the event day.
Hotels with meeting and function rooms juggle corporate meetings, private parties and conferences in a handful of spaces, often on the same day. Turnaround between bookings is tight, and the events team needs every booking and its package clear before the day.
Start with function rooms and the coming month's events. Run holds, packages and confirmations live, then add payment evidence from your provider.
[Plan the rollout](/venue-booking-system/implementation), [review the modules](/venue-booking-system#modules), and [compare the source data](/venue-booking-system/data-model).
Features to start with
Roles on the team
- Booking Coordinator
- Handles requests, holds, confirmation, event day and cancellations.
- Package Reviewer
- Independently reviews venue packages and records decisions.
- Venue Manager
- Owns resources, capacity and booking policy, and follows the calendar.
- Operations Analyst
- Works the operation receipt exception queue and verifies completed effects.
Set up Venue Booking System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.