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- Virtual Event Platform
- Who it's for
- Corporate events teams
Corporate events teams
Corporate events teams run a steady calendar of free online events: quarterly all-hands, product launches, customer webinars and partner briefings. Registration is free, but capacity, timing across regions and leadership sign-off still matter. Several coordinators share the calendar and one reviewer signs off what goes live.
How Virtual Event Platform is set up for you
A shared calendar
Every event names its owner and appears on one schedule with venue, times and capacity.
Sign-off before launch
Leadership or communications reviews each event version before registration opens.
Regional timing
Team members record their own time zones, which helps when speakers present from several regions.
Breakouts for Q&A
Run regional or departmental breakouts after the main session with their own hosts.
Corporate events teams run a steady calendar of free online events: quarterly all-hands, product launches, customer webinars and partner briefings. Registration is free, but capacity, timing across regions and leadership sign-off still matter. Several coordinators share the calendar and one reviewer signs off what goes live.
Start with the next quarter's company events. Load venues and team members, draft each event, route it through review and open registration. Check registration and admission counts after the first event before connecting more registration sources.
[Plan the rollout](/virtual-event-platform/implementation), [review the modules](/virtual-event-platform#modules), and [compare the source data](/virtual-event-platform/data-model).
Features to start with
Event Schedule
Record each virtual event with its dates, attendee capacity, venue and owner, from draft to close.
Admission Workspace
Record attendee registrations within capacity and admit each attendee once when they join.
Review Queue
Record independent decisions to approve, reject or return each submitted event and breakout session.
Roles on the team
- Event Coordinator
- Owns each virtual event from draft to close, including its dates, capacity, venue and supporting files.
- Event Reviewer
- Independently reviews submitted event versions and breakout sessions and records the decision to approve, reject or return them.
- Program Manager
- Prepares breakout sessions with track, start time, participant capacity and host, and submits them for review.
- Registration Coordinator
- Records attendee registrations within event capacity and admits attendees as they join.
- Admin
- Maintains organizations, venues, team members and user access without taking event decisions.
Set up Virtual Event Platform your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.