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- Virtual Event Platform
- Who it's for
- Virtual conference organizers
Virtual conference organizers
Conference organizers run large online events with a main stage, several tracks and many speakers. Tickets are often paid, sponsors expect accurate attendance, and the program changes until the last week. The team needs every session reviewed before it goes live and every ticket reconciled afterwards.
How Virtual Event Platform is set up for you
Main event and breakouts
Record the conference as an event and each track session as a breakout with its host and capacity.
Paid tickets
Admit paid attendees only after the provider's capture is verified, and reconcile captures at close.
Late program changes
Each change to time, capacity or host goes back for review, so the published program matches the approved one.
Sponsor reporting
Report registrations and admissions by event and breakout capacity by track.
Conference organizers run large online events with a main stage, several tracks and many speakers. Tickets are often paid, sponsors expect accurate attendance, and the program changes until the last week. The team needs every session reviewed before it goes live and every ticket reconciled afterwards.
Start with one upcoming conference. Load the venues and team, draft the event and its breakouts, connect registration and payments, and run the day from the admission list. Reconcile admitted attendees with verified captures before planning the next conference.
[Plan the rollout](/virtual-event-platform/implementation), [review the modules](/virtual-event-platform#modules), and [compare the source data](/virtual-event-platform/data-model).
Features to start with
Event Schedule
Record each virtual event with its dates, attendee capacity, venue and owner, from draft to close.
Admission Workspace
Record attendee registrations within capacity and admit each attendee once when they join.
Event Command
See the live state of the program and resolve every operation receipt that failed or needs review.
Roles on the team
- Event Coordinator
- Owns each virtual event from draft to close, including its dates, capacity, venue and supporting files.
- Event Reviewer
- Independently reviews submitted event versions and breakout sessions and records the decision to approve, reject or return them.
- Program Manager
- Prepares breakout sessions with track, start time, participant capacity and host, and submits them for review.
- Registration Coordinator
- Records attendee registrations within event capacity and admits attendees as they join.
- Finance Coordinator
- Verifies payment provider evidence, prepares refunds on cancellation and reconciles operation receipts.
Set up Virtual Event Platform your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.