Review Queue

Approvals in wedding planning are about specifics: this guest count, this venue, this fee. A review decision records the decision (Approve, Reject or Return), the reason, the reviewer, the time and the version number it applies to. If the event changes after submission, the decision on the earlier version no longer applies, and the new version waits for its own review.

The Planning Director works the review queue. The reviewer is independent of the person who prepared the event or commitment, so a planner does not approve their own work.

• Approve. The event or commitment moves forward, and the decision is kept with its reason.
• Return. The work goes back to the preparer with a reason, for a revised version.
• Reject. The work stops, with the reason recorded for the team and the couple.

Name the Planning Director and any deputy who reviews when they are away. Agree what a reviewer checks for each event: venue rules, capacity, timing and documents. Agree what a vendor commitment review checks: client approval, fee and deadline. Decide how quickly reviews should be turned around in the weeks before a wedding.

A planner submits the reception for a June wedding with a capacity of 180 at a hotel ballroom. The Planning Director opens Events Awaiting Review, checks the venue’s eligibility note, which limits the ballroom to 160 for a seated dinner, and returns the event with that reason. The planner reduces the capacity to 160 after speaking with the couple and resubmits.

The new version appears in the queue. The director approves it, and the decision records the version number, reason and time. A week later someone tries to apply the old return decision again; it is refused because it belongs to an earlier version.

• Events Awaiting Review — Events submitted for review, with owner, venue, start, capacity and version.
• My Review Decisions — Decisions the signed-in reviewer has recorded.
• Review Decision Log — Every decision with its reason, reviewer and version.

• Event plan to close: See where event approval sits in the lifecycle.
• Vendor commitment approval: Review a vendor booking before the vendor proceeds.

Rehearse access with a planner account before go-live.