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Agro Commodity Brokerage
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Agro Commodity Brokerage · Available now

Calculate each client's brokerage on every deal.

Agro Commodity Brokerage runs the desk of a broker who arranges physical trades in cereals, pulses, oilseeds, spices, cotton and sugar between sellers and buyers. Sellers are farmers and producer organisations, traders and millers; buyers are processors, exporters, wholesalers, feed makers and retail chains.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewDeals in Negotiation
Agro Commodity Brokerage · Deals

Deals in Negotiation

Deals in one list

New deal
Deals in view
6
Total quantity MT
3,620
Referral
1
Mandi Network
1
Deal noDeal dateCommoditySellerBuyerQuantity MT
DL-2627-012827 OctWheat (Lokwan)Deccan Oilseed CrushersSunrise Poultry Feeds520
DL-2627-012917 OctCotton (Kapas)Shree Ganga Flour MillsCoastal Spice Exporters550
DL-2627-013004 NovTurmeric (Finger)Deccan Oilseed CrushersNarmada Agro Processors790
DL-2627-013118 OctMaizeNarmada Agro ProcessorsDeccan Oilseed Crushers360
DL-2627-013216 OctMaizeSunrise Poultry FeedsShree Ganga Flour Mills870
6 of 6 records
DL-2627-0128Deals · DLS-38470
Referral
Deal date27 Oct
CommodityWheat (Lokwan)
SellerDeccan Oilseed Crushers
BuyerSunrise Poultry Feeds
Quantity MT520
Activate rate cardDLS-38470 · DL-2627-0128

The Brokerage Owner activates a client's draft rate card before it prices any deal.

Waiting for Brokerage Owner
ApproveReturn
Example screen with sample data
Tables, ready to use
9
Saved views
12
Roles with set permissions
5
Reports and dashboards
7
Features

Your deals, rate cards and commission in one place

Every feature works on the same records. Pick one to see the screen your team works in.

Client rate cards

Hold each client's brokerage terms as rate cards, activated before they price a deal.

  • Combine the terms the client agreed
  • One card per client, side and commodity
  • Activate before use
  • Commission agreements
  • Clients
  • Commodities
Explore client rate cards
OverviewDraft Rate Cards
Agro Commodity Brokerage · Client rate cards

Draft Rate Cards

Rate card activation waits for the brokerage owner

New
Agreement nameClientCommodityApplies toTerms summaryEffective from
Shree Ganga Flour Mills · All commodities · FY26-27Kaveri Grain StockistsMaizeSeller side₹20/MT · min ₹50001 Nov
Malwa Pulse Traders · Tur / Arhar · FY26-27Shree Ganga Flour MillsTur / ArharBuyer side0.5% of value17 Oct
Narmada Agro Processors · All commodities · FY26-27Malwa Pulse TradersCotton (Kapas)Either side0.25% of value + ₹10/MT13 Oct
Kaveri Grain Stockists · Wheat · FY26-27Shree Ganga Flour MillsTur / ArharSeller side₹1500 flat18 Oct
Deccan Oilseed Crushers · Soybean · FY26-27Malwa Pulse TradersCotton (Kapas)Buyer side₹15/MT + ₹250 flat · min ₹60028 Oct
6 of 6 records
Shree Ganga Flour Mills · All commodities · FY26-27Commission agreements · CA-94731
Seller side
ClientKaveri Grain Stockists
CommodityMaize
Terms summary₹20/MT · min ₹500
Effective from01 Nov
Effective to03 Nov
Example screen with sample data
Process

From deal to commission collected

Deal to commission collected ships ready to use. One step needs a named approval before the work moves on: Activate rate card (Brokerage Owner).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Activate rate card

    Record each client's brokerage terms and have the owner activate them.

    DL-2627-0128DLS-38470 · Brokerage Owner
    Activate rate cardBy Brokerage Owner
    ApprovalThe Brokerage Owner activates a client's draft rate card before it prices any deal.

  2. Book deal

    Book the trade; seller and buyer commission lines are priced from each client's card.

    DL-2627-0128DLS-38470
    Book deal

  3. Track delivery

    Move deals across the board and follow deliveries due on the calendar.

    DL-2627-0128DLS-38470
    Track delivery

  4. Invoice commission

    Delivered deals invoice their commission, due after each client's credit days.

    DL-2627-0128DLS-38470
    Invoice commission

  5. Record receipt

    Record what each client pays against its commission lines.

    DL-2627-0128DLS-38470
    Record receipt

  6. Settle deal

    A delivered deal settles itself once every commission line is paid or waived.

    DL-2627-0128DLS-38470
    Settle deal

Start with Rate card activation

Inside a record

Every deal linked to its parties and rate cards

Open any deal to see its commission lines, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Deal date, Commodity, Seller and Buyer.

  2. 2
    Commission lines

    Each line is linked to this deal.

  3. 3
    Who works on it

    Brokerage Owner, Broker and Accounts, each with their own permissions.

  4. 4
    Process stages

    Rate card drafting and Rate card activation, with the role that acts.

  5. 5
    Approvals

    Activate rate card, with who decides.

Deals in NegotiationDL-2627-0128
Agro Commodity Brokerage · Deals

DL-2627-0128

Wheat (Lokwan) · Referral

Log activity
1
Record details
Deal date27 Oct
CommodityWheat (Lokwan)
SellerDeccan Oilseed Crushers
BuyerSunrise Poultry Feeds
2
Commission lines

DL-2627-0128

Line refDealParty
DL-2627-0128-SDL-2627-0135Narmada Agro Processors
DL-2627-0128-BDL-2627-0134Malwa Pulse Traders
DL-2627-0129-SDL-2627-0133Narmada Agro Processors
Commission lines
6
Total deal value
3,750
3

Who works on it

  • Brokerage OwnerManage commission agreements, Brokers
  • BrokerManage Deals, Clients, market prices
  • AccountsManage commission lines, commission receipts
4

Process stages

  • Rate card draftingBroker
  • Rate card activationBrokerage Owner
5

Approvals

  • Activate rate cardBrokerage Owner
    Approved
Example screen with sample data
Approvals

Rate cards activated before they count

OverviewApprovals
Agro Commodity Brokerage · Overview

Approvals

Signed in as Brokerage Owner

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • CA-94731Shree Ganga Flour Mills · All commodities · FY26-27
    Kaveri Grain StockistsRequested by Brokerage Owner
    Seller side2dActions
  • CA-39053Malwa Pulse Traders · Tur / Arhar · FY26-27
    Shree Ganga Flour MillsRequested by Brokerage Owner
    Buyer side1dActions
  • CA-41598Narmada Agro Processors · All commodities · FY26-27
    Malwa Pulse TradersRequested by Brokerage Owner
    Either side5dActions
  • CA-14778Kaveri Grain Stockists · Wheat · FY26-27
    Shree Ganga Flour MillsRequested by Brokerage Owner
    Seller side4dActions

Who approves what

DecisionApprover
Activate rate cardRecord each client's brokerage terms and have the owner activate them.Brokerage Owner
Approve commission agreements activationBrokerage Owner
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Agro Commodity Brokerage to the work that is theirs. Pick a role to see what it starts with.

Brokerage Owner

Decides client brokerage terms, activates rate cards and reviews earnings, collections and broker performance.

This is the first screen this role sees.

OverviewDraft Rate Cards

Draft Rate Cards

Commission agreements · Brokerage Owner

Agreement nameClientCommodityApplies toTerms summaryEffective from
Shree Ganga Flour Mills · All commodities · FY26-27Kaveri Grain StockistsMaizeSeller side₹20/MT · min ₹50001 Nov
Malwa Pulse Traders · Tur / Arhar · FY26-27Shree Ganga Flour MillsTur / ArharBuyer side0.5% of value17 Oct
Narmada Agro Processors · All commodities · FY26-27Malwa Pulse TradersCotton (Kapas)Either side0.25% of value + ₹10/MT13 Oct
Kaveri Grain Stockists · Wheat · FY26-27Shree Ganga Flour MillsTur / ArharSeller side₹1500 flat18 Oct
Deccan Oilseed Crushers · Soybean · FY26-27Malwa Pulse TradersCotton (Kapas)Buyer side₹15/MT + ₹250 flat · min ₹60028 Oct
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

See which clients and commodities earn

See what the desk earned, which clients and sources pay, and how deal rates compare with the mandi.

Overview
Agro Commodity Brokerage · Overview

Agro Commodity Brokerage dashboard

This quarter

Commission agreements in view
6
Seller side
2
Buyer side
2
Either side
2

Deals by status

How far records got this quarter

StageReachedStep
Negotiation37
Confirmed924%
In Delivery333%
Delivered133%

Quantity MT by status

Sample totals per stage

0
0Negotiation
-4000Confirmed
-6000In Delivery
-2000Delivered
0Settled
Example screen with sample data
  1. 01Brokerage Overview

    Deal value, commission booked, effective brokerage rate, collections and outstanding, with the monthly commission trend by commodity category.

  2. 02Deal Pipeline

    Deals by stage with stage aging, expected commission per stage and deliveries due; moving a deal between stages runs the same invoicing and settlement rules as the Deal Board.

  3. 03Client Commission Analysis

    How brokerage terms and effective commission rates differ by client, which clients bring the most commission and how concentrated earnings are.

  4. 04Commission Ledger

    Every commission line with its calculation from the client's rate card, billing status, receipts and receivables aging.

  5. 05Trends & Effectiveness

    Which lead sources convert and pay best, commodity seasonality of commission, broker performance against monthly target, and deal rates against mandi prices.

  6. 06Commission Calculator

    Prices the brokerage on a trade before it is booked: the rate card each side would pay, the step-by-step calculation and which buyers or sellers pay the most on that trade.

  7. 07Client Statement

    A printable statement of account for one client and statement period: rate cards, opening balance, invoiced and received in the period, balance due, average days to pay, invoiced against received by month and commission not yet invoiced, with a Record Receipt action.

All reports and dashboards

Who it's for

Built for the commodities you broker

See how Agro Commodity Brokerage fits your kind of team.

Grains and pulses

Run a grain and pulse brokerage desk between stockists, traders, flour mills and dal mills.

Oilseeds and spices

Broker soybean, mustard, turmeric and cumin between traders, processors and exporters.

Cotton and sugar

Broker cotton and sugar between ginners, spinners, mills and bulk buyers.

Controls

Commission you can trace to the client's terms

Each stage of deal to commission collected names the role that acts and the status it records, so a change is never anonymous.

OverviewDeal to commission collected
Agro Commodity Brokerage · Process

Deal to commission collected

Each stage, the role that acts and the status it records

Process stages
12
Approval steps
1
Roles involved
3
Tables touched
7
Rate card activationApproval
Brokerage Owner
StatusDraft → Active
RecordsClients, Deals
Confirmation and delivery
Broker
StatusNegotiation → Confirmed → In Delivery
RecordsBrokers, Deals
Invoicing
Any role with access
StatusIn Delivery → Delivered
RecordsClients, Deals
Deal to commission collected
  1. Start
    Rate card activationDraft → Active
    Clients
  2. Step
    Confirmation and deliveryNegotiation → Confirmed → In Delivery
    Brokers
  3. Step
    InvoicingIn Delivery → Delivered
    Clients
  4. Step
    ReceiptsInvoiced → Paid
    Commission receipts
  5. Step
    SettlementDelivered → Settled
    Deals
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about your desk

Ask Proto about deals, commission waiting for a rate card, overdue brokerage and client trends.

It can

  • Broker: List deals still in negotiation or due for delivery this week, with expected commission on each.
  • Accounts' assistant: Summarise unbilled and overdue commission by client and list lines without a rate card.
  • Brokerage Owner: Compare commission by client and commodity with last month and show brokers against their monthly target.

Stays with a person

  • The Brokerage Owner activates rate cards.
  • Brokers move deals to Delivered, which invoices commission.
  • Clients confirm terms with the broker.
  • Proto prepares lists, drafts and explanations within the access of the person using it; it does not activate a rate card or deliver a deal on anyone's behalf.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Agro Commodity Brokerage
  • Accounting system
  • Bank statements
  • Messaging and email
  • Mandi prices
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 9 tables
9tables
  • Client rate cards3
  • Deals and pipeline4
  • Commission lines4
  • Invoicing and receipts4
  • Market prices2
  • Brokerage analytics6
  • Calculator and statements4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Define ownership

    Name the Brokerage Owner, brokers and accounts staff, set each broker’s monthly target and agree who may move a deal to Delivered.

  2. Load masters and rate cards

    Load commodities, brokers and clients with credit days, then each client’s rate cards by side and commodity, activated by the Brokerage Owner.

  3. Rehearse the desk

    Price a trade in the calculator, book it, move it through delivery, record payments and print the client statement.

  4. Prove the commission

    Book a closed month already charged in the old program and compare every client’s commission; explain each difference.

  5. Go live

    Book new deals in the system, import open commission and receipts, and start recording mandi prices for the trends.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Agro Commodity Brokerage.

All questions
How do I get started?

Click Get started, then use Proto to configure Agro Commodity Brokerage for your business. Start with your main clients' rate cards, the deals in progress and last month's commission from your current program to compare against.

Can each client pay a different brokerage?

Yes. Each client holds its own rate cards for the seller side, the buyer side or either side, optionally for one commodity. A card can combine a percentage of deal value, an amount per metric ton and a flat fee per deal, with a minimum per deal.

How is the right rate card chosen for a deal?

For each side, the system takes that client's cards that are not in Draft, are valid on the deal date and apply to that side. A card for the deal's commodity comes before the client-wide card, Active before Expired, then the latest start date. The line shows which kind of card it used.

What happens when a client renegotiates?

Enter the new terms as a new rate card with its own start date and put an end date on the old card. Deals keep the card that priced them, so earlier commission does not change.

What if a client has no rate card yet?

The line shows Not found and waits. When a card for that client is added or activated, those waiting lines are priced from it.

Can we change the commission on one deal?

Yes. Accounts can enter an adjustment on a line, for an agreed discount or extra charge. The final commission is the calculated commission plus the adjustment.

When is commission invoiced?

When the deal moves to Delivered. Its unbilled lines become invoiced that day, due after the client's credit days, or 30 days when none are recorded.

How do payments close a deal?

Accounts records each payment against its line. When a line is fully paid it becomes Paid, and when every line on a delivered deal is paid or waived the deal is settled.

What happens to commission when a deal is cancelled?

Lines not yet paid are waived. If the deal comes back, its waived lines return to unbilled.

What graphs and statistics are available?

Dashboards show brokerage booked and collected with the monthly trend by commodity category, the deal pipeline by stage, commission and effective rates by client, lead sources that convert and pay, commodity seasonality, brokers against target, deal rates against the mandi, and a ledger with receivables aging.

Set up Agro Commodity Brokerage your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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