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Attendance Management
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Attendance Management · Available now

Review weekly hours and leave by employee and pay period.

Employees record dated hours under a weekly timesheet and make leave requests for a defined date range. The People register links each worker to a department, position, location, manager and payroll calendar.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewTimesheets awaiting approval
Attendance Management · Attendance sessions

Timesheets awaiting approval

Approval conditions

New attendance session
Attendance sessions in view
6
Total hours
53
Submitted
6
Session numberPersonWeek startWeek endTotal hoursApprover
AS-57968Ines Duarte30 Oct08 Nov8Chloe Martin
AS-59244Sanjay Rao29 Oct02 Nov14Sanjay Rao
AS-44720Sanjay Rao27 Oct03 Nov2Samuel Brooks
AS-42585Minh Tran23 Oct25 Oct16Yusuf Ali
AS-99057Sanjay Rao25 Oct27 Oct1Ines Duarte
6 of 6 records
AS-57968Attendance sessions · AS-57968
Submitted
PersonInes Duarte
Week start30 Oct
Week end08 Nov
Total hours8
ApproverChloe Martin
Approve time and leaveAS-57968 · AS-57968

Admin records the decision after the named approver reviews each request or week.

Waiting for Admin
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
14
Roles with set permissions
8
Reports and dashboards
8
Features

Hours and leave in view

Every feature works on the same records. Pick one to see the screen your team works in.

People and departments

Keep employee, manager, department and position connected to the employee record and the next decision.

  • Prepare
  • Review
  • Follow through
  • People
  • Departments
  • Positions
  • Locations
  • Job titles
  • Pay grades
Explore people and departments
OverviewActive people
Attendance Management · People and departments

Active people

People

New
Employee IDFull nameDepartmentPositionLocationManager
EMP-1042Leila FaroukCustomer supportShift supervisor, RenoPortland field depotSamuel Brooks
EMP-1043Mateo AlvarezInformation technologyField technician, PortlandRemote, US WestSanjay Rao
EMP-1044Anika BoseCustomer supportOperations analyst, AustinPortland field depotLucia Fernández
EMP-1045Darius ColePayrollSenior payroll specialist, SeattlePortland field depotSamuel Brooks
EMP-1046Soo-jin ParkPayrollCustomer support lead, DenverReno distribution centerAmara Okoye
6 of 6 records
EMP-1042People · PPL-12735
Active
Full nameLeila Farouk
DepartmentCustomer support
PositionShift supervisor, Reno
LocationPortland field depot
ManagerSamuel Brooks
Example screen with sample data
Process

From week to pay period

Hours and leave to payroll ships ready to use. 2 steps need a named approval before the work moves on: Approve time and leave (Admin) and Review payroll (Admin).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Set up people

    Establish the employee, manager and payroll calendar.

    AS-57968AS-57968 · HR Business Partner
    Set up peopleBy HR Business Partner

  2. Record weekly hours

    Enter dated hours and their category beneath a weekly header.

    AS-57968AS-57968 · Employee
    Record weekly hoursBy Employee

  3. Submit time and leave

    Send the week and any leave request for review.

    AS-57968AS-57968 · Employee
    Submit time and leaveBy Employee

  4. Approve time and leave

    The named approver checks hours, dates and balance.

    AS-57968AS-57968 · Admin
    Approve time and leaveBy Admin
    ApprovalAdmin records the decision after the named approver reviews each request or week.

  5. Review payroll

    Payroll Admin prepares the period and the reviewer checks totals.

    AS-57968AS-57968 · Payroll Admin
    Review payrollBy Payroll Admin
    ApprovalAdmin records approval after the responsible reviewer checks the pending run.

  6. Close the pay period

    Post the reviewed run and record the later settlement.

    AS-57968AS-57968 · Payroll Admin
    Close the pay periodBy Payroll Admin

Start with Hours and leave

Inside a record

Connect the surrounding systems

Open any attendance session to see its attendance events, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Person, Week start, Week end and Total hours.

  2. 2
    Attendance events

    Each line is linked to this attendance session.

  3. 3
    Who works on it

    Employee, Payroll Admin and CHRO / VP People, each with their own permissions.

  4. 4
    Process stages

    Record weekly hours, with the role that acts.

  5. 5
    Approvals

    Approve time and leave and Review payroll, with who decides.

Timesheets awaiting approvalAS-57968
Attendance Management · Attendance sessions

AS-57968

Submitted

Log activity
1
Record details
PersonInes Duarte
Week start30 Oct
Week end08 Nov
Total hours8
2
Attendance events

AS-57968

DateHoursCategory
16 Oct5Regular
13 Oct4Overtime
21 Oct3Double time
Attendance events
6
Total hours
45
3

Who works on it

  • EmployeeManage attendance events, attendance sessions, Goals, leave…
  • Payroll AdminManage pay statement lines, pay statements, payroll calendars…
  • CHRO / VP PeopleView Applications, attendance events, attendance sessions…
4

Process stages

  • Record weekly hoursEmployee
5

Approvals

  • Approve time and leaveAdmin
    Approved
  • Review payrollAdmin
    Waiting
Example screen with sample data
Approvals

Named decisions at each handoff

OverviewApprovals
Attendance Management · Overview

Approvals

Signed in as Admin

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • AS-57968AS-57968
    Requested by Ines Duarte
    Submitted1dActions
  • AS-59244AS-59244
    Requested by Sanjay Rao
    Submitted3dActions
  • AS-44720AS-44720
    Requested by Sanjay Rao
    Submitted3dActions
  • AS-42585AS-42585
    Requested by Minh Tran
    Submitted3dActions

Who approves what

DecisionApprover
Approve time and leaveThe named approver checks hours, dates and balance.Admin
Review payrollPayroll Admin prepares the period and the reviewer checks totals.Admin
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Attendance Management to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewWeekly hours schedule

Weekly hours schedule

Attendance sessions · Employee

Session numberPersonWeek startWeek endTotal hoursStatus
AS-98540Amara Okoye28 Oct02 Nov2Draft
AS-23608Samuel Brooks31 Oct07 Nov2Submitted
AS-95233Chloe Martin26 Oct04 Nov5Approved
AS-27627Yusuf Ali27 Oct30 Oct4Draft
AS-62446Sanjay Rao04 Nov07 Nov14Submitted
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Answers from source records

Read hours, leave and pay-period questions from their source records.

Overview
Attendance Management · Overview

Attendance Management dashboard

This quarter

Leave requests in view
6
Submitted
6

Attendance sessions by status

How far records got this quarter

StageReachedStep
Draft32
Submitted2063%
Approved1050%
Rejected660%

Total hours by status

Sample totals per stage

8.0k0
8.0kDraft
5.0kSubmitted
8.0kApproved
5.0kRejected
8.0kPosted
Example screen with sample data
  1. 01Weekly hours by category

    Sum hours by day, category and cost center.

  2. 02Timesheet approval status

    Compare total hours by week, person and status.

  3. 03Overtime review

    Isolate overtime and double-time hours by employee.

  4. 04Leave request calendar

    List leave requests by start, end, type and status.

  5. 05Leave balance position

    Compare accrued, taken, pending and carryover by person and leave type.

  6. 06Payroll period totals

    Compare gross and net totals by calendar and pay date.

  7. 07Pay statement detail

    Read a pay statement and its lines by category and amount.

  8. 08Workforce distribution

    Count people by department, location, employment type and status.

All reports and dashboards

Who it's for

Time and leave for varied teams

See how Attendance Management fits your kind of team.

Field service teams

Use weekly hours and leave decisions across field service teams.

Multi-location employers

Use weekly hours and leave decisions across multi-location employers.

Professional services teams

Use weekly hours and leave decisions across professional services teams.

Controls

Dates, status and review

Each stage of hours and leave to payroll names the role that acts and the status it records, so a change is never anonymous.

OverviewHours and leave to payroll
Attendance Management · Process

Hours and leave to payroll

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
6
Tables touched
16
Submit time and leave
Employee
StatusDraft → Submitted
RecordsLeave requests, Leave types
Approve time and leaveApproval
Any role with access
StatusSubmitted → Approved
RecordsLeave balances, Positions
Review payrollApproval
Payroll Admin
StatusDraft → Calculating → pending approval
RecordsPay statement lines, Pay statements, Payroll runs
Hours and leave to payroll
  1. Start
    Submit time and leaveDraft → Submitted
    Leave requests
  2. Approval
    Approve time and leaveSubmitted → Approved
    Leave balances
  3. Approval
    Review payrollDraft → Calculating → pending approval
    Pay statement lines
  4. Step
    Close the pay periodApproved → Posted → Paid → Closed
    Payroll Admin
  5. Approval
    Follow hiring into employmentHR Business Partner, Recruiter, CHRO / VP People
    Onboarding checklists
Example screen with sample data

See each stage in detail

AI agent

Proto helps prepare the work

Ask Proto to prepare attendance and leave work for human review.

It can

  • Employee: Show my weekly timesheets and identify a submitted leave request waiting for a decision.
  • HR Business Partner: Compare a dated leave balance with an employee's request and show the assigned approver.
  • Payroll Admin: List approved weekly hours and leave that overlap the next pay period, then prepare a reconciliation of run totals and statements.
  • Admin: Explain which configured role can enter, read or review a particular source record.

Stays with a person

  • Proto can prepare records and explanations, but the named person makes an approval.
  • Payroll release depends on the organization's review of source time, leave, statement lines and actual payment outcome.
  • Changes to employee status or effective dates also need their authorized owner.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Attendance Management
  • Payroll payment
  • Accounting
  • Calendar
  • Identity
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People and departments7
  • Weekly timesheets4
  • Leave and balances4
  • Payroll handoff6
  • Benefits and pay records5
  • Hiring and onboarding6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree ownership

    Name the HR owner, timesheet and leave approvers, payroll preparer and payroll reviewer.

  2. Load reference records

    Set up departments, positions, locations, people, leave types and payroll calendars with effective dates.

  3. Run a sample week

    Enter daily hours, submit the weekly header, and decide an ordinary and a corrected case.

  4. Run a leave case

    Submit a dated request, review the balance, record a decision and inspect the balance position.

  5. Rehearse payroll

    Prepare a test period using approved inputs and compare run totals with statement detail before approval.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Attendance Management.

All questions
How do I get started?

Click Get started, then use Proto to configure Attendance Management for your business. Pilot one department, one payroll calendar, one week of hours and one leave request before opening access to the full team.

How does an employee record a week?

The employee creates a weekly timesheet and adds daily hours with a category. A named approver reviews the submitted header and its total.

Can I distinguish overtime?

Yes. Daily hour entries include regular, overtime, double-time and on-call categories. Review the category detail with the weekly total.

Where do leave requests go?

An employee enters a start and end date and a leave type. The named approver reviews the submitted request against the dated balance; Admin records the decision.

What does payroll review?

Payroll Admin checks approved source hours and leave, prepares a run, and compares the run totals with employee statements and their lines.

Can people see their own pay records?

The Employee role has read access to pay statements, with personal access configured during implementation.

How are departments and managers represented?

The person record links to a department, position, location and manager. Employment changes have an effective-date history.

Does this cover hiring and onboarding?

The app also has requisitions, applications, offers, people records, onboarding checklists and assigned follow-up actions.

How do corrections work?

Keep the source week, request or run identifiable by person and period. Review a changed value with its owner before the next team uses it.

Set up Attendance Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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