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Award / Competition Mgmt
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Award / Competition Mgmt · Available now

Run an event from registration through admission and close.

Award / Competition Mgmt organizes the event operations around an award program or competition. An event has a hosting organization, owner, venue, start time, end time, capacity, and lifecycle status.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewEvents awaiting review
Award / Competition Mgmt · Events

Events awaiting review

Events in one list

New event
Events in view
6
Total capacity
2,830
Review
6
Record numberEvent nameStatusStarts atCapacityRevision
EVN-900572026 Emerging Makers AwardsReview20 Oct340420
EVN-75910Autumn Short Film ShowcaseReview16 Oct960940
EVN-27335Regional Design Prize FinalReview18 Oct530320
EVN-54937Community Arts GalaReview30 Oct470810
EVN-60639Young Innovators Pitch DayReview17 Oct270250
6 of 6 records
2026 Emerging Makers AwardsEvents · EVN-90057
Review
Starts at20 Oct
Capacity340
Revision420
OwnerEli Fischer
VenuePine Hollow Recital Hall
Review eventEVN-90057 · 2026 Emerging Makers Awards

Event Reviewer decides the event scope and records a reason.

Waiting for Event Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
11
Roles with set permissions
6
Reports and dashboards
8
Features

An event desk with the details in view

Every feature works on the same records. Pick one to see the screen your team works in.

Events

Plan event dates, capacity, venue, ownership and lifecycle.

  • Schedule
  • Ownership
  • Lifecycle
  • Events
  • Organizations
  • People
  • Venues
  • Review decisions
Explore events
OverviewOpen event capacity
Award / Competition Mgmt · Events

Open event capacity

Approval conditions

New
Record numberEvent nameCapacityStarts atVenueOrganization
EVN-762402026 Emerging Makers Awards19001 NovStonebridge TheaterStonebridge Arts Foundation
EVN-19067Autumn Short Film Showcase66013 OctStonebridge TheaterWillow Bend Design Forum
EVN-64858Regional Design Prize Final11013 OctHarbor Civic HallPine Hollow Music Circle
EVN-72556Community Arts Gala85001 NovRiverton Arts PavilionCedar Grove Arts Council
EVN-33614Young Innovators Pitch Day95002 NovCedar Grove GalleryHarbor City Makers Guild
6 of 6 records
2026 Emerging Makers AwardsEvents · EVN-76240
Capacity190
Starts at01 Nov
VenueStonebridge Theater
OrganizationStonebridge Arts Foundation
Example screen with sample data
Process

From event plan to final entry

Event registration to close ships ready to use. 2 steps need a named approval before the work moves on: Review event (Event Reviewer) and Review registration (Event Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Plan event

    Set the date, venue, owner and capacity for the event.

    2026 Emerging Makers AwardsEVN-90057 · Event Owner
    Plan eventBy Event Owner

  2. Review event

    Have a separate reviewer decide the current event plan.

    2026 Emerging Makers AwardsEVN-90057 · Event Reviewer
    Review eventBy Event Reviewer
    ApprovalEvent Reviewer decides the event scope and records a reason.

  3. Open registration

    Take requests under the approved event.

    2026 Emerging Makers AwardsEVN-90057 · Registration Coordinator
    Open registrationBy Registration Coordinator

  4. Review registration

    Decide submitted quantities before reserving places.

    2026 Emerging Makers AwardsEVN-90057 · Registration Coordinator
    Review registrationBy Registration Coordinator
    ApprovalEvent Reviewer decides the submitted registration scope.

  5. Admit attendees

    Record actual arrivals separately from reservations.

    2026 Emerging Makers AwardsEVN-90057 · Admission Lead
    Admit attendeesBy Admission Lead

  6. Close and reconcile

    Compare admissions with provider evidence and resolve exceptions.

    2026 Emerging Makers AwardsEVN-90057 · Finance Reviewer
    Close and reconcileBy Finance Reviewer

Start with Event planning and review

Inside a record

Keep provider outcomes traceable

Open any event to see its admissions, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Starts at, Capacity, Revision and Owner.

  2. 2
    Admissions

    Each line is linked to this event.

  3. 3
    Who works on it

    Admin, Event Owner and Registration Coordinator, each with their own permissions.

  4. 4
    Process stages

    Plan event and Review event, with the role that acts.

  5. 5
    Approvals

    Review event and Review registration, with who decides.

Events awaiting review2026 Emerging Makers Awards
Award / Competition Mgmt · Events

2026 Emerging Makers Awards

Pine Hollow Recital Hall · Review

Log activity
1
Record details
Starts at20 Oct
Capacity340
Revision420
OwnerEli Fischer
2
Admissions

2026 Emerging Makers Awards

Line numberParentAttendee reference
700Regional Design Prize FinalATT-2026-301
160Young Innovators Pitch DayATT-2026-302
850Autumn Short Film ShowcaseATT-2026-303
Admissions
6
Total line number
2,600
3

Who works on it

  • AdminManage Organizations, People, Users, Venues
  • Event OwnerManage Events, Venues, record attachments
  • Registration CoordinatorManage Registrations
4

Process stages

  • Plan eventEvent Owner
  • Review eventEvent Reviewer
5

Approvals

  • Review eventEvent Reviewer
    Approved
  • Review registrationEvent Reviewer
    Waiting
Example screen with sample data
Approvals

Know who decided and why

A reviewer records the decision and reason against the revision under review.

OverviewApprovals
Award / Competition Mgmt · Overview

Approvals

Signed in as Event Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • RGS-94225REG-2026-0811
    Craft Excellence JudgingRequested by Admin
    Submitted0dActions
  • RGS-70061REG-2026-0812
    Autumn Short Film ShowcaseRequested by Admin
    Submitted1dActions
  • RGS-69694REG-2026-0813
    Independent Music HonorsRequested by Admin
    Submitted2dActions
  • RGS-95712REG-2026-0814
    Community Arts GalaRequested by Admin
    Submitted5dActions

Who approves what

DecisionApprover
Review eventHave a separate reviewer decide the current event plan.Event Reviewer
Review registrationDecide submitted quantities before reserving places.Event Reviewer
Approve Events, RegistrationsEvent Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Award / Competition Mgmt to the work that is theirs. Pick a role to see what it starts with.

Admin

Admin maintains access, organizations, people, and operating configuration.

  • Manage Organizations, People, Users, Venues
  • View Events, Registrations, Admissions, payment evidence, review decisions, operation receipts, record attachments

Roles and permissions

Reports

See capacity, arrivals and exceptions

Answer capacity, registration, admission and payment questions from event records.

Overview
Award / Competition Mgmt · Overview

Award / Competition Mgmt dashboard

This quarter

Registrations in view
6
Total quantity
3,370
Submitted
6

Events by status

How far records got this quarter

StageReachedStep
Draft30
Review1550%
Approved1173%
Open655%

Capacity by status

Sample totals per stage

8.0k0
2.0kDraft
2.0kReview
6.0kApproved
8.0kOpen
5.0kCompleted
Example screen with sample data
  1. 01Event capacity and admissions

    Compare event capacity with reserved and admitted quantities from admission lines.

  2. 02Registration decisions

    Count submitted, approved, rejected, and completed registrations by event and organization.

  3. 03Event calendar

    List event start and end times, venue, owner, and lifecycle status.

  4. 04Check-in timing

    Compare registration and check-in times for registrations tied to each event.

  5. 05Provider capture evidence

    Sum verified capture amounts by event and provider reference.

  6. 06Payment exceptions

    Find unverified provider evidence and receipts marked needs review or Failed.

  7. 07Review decision history

    Show decision, reviewer, reason, and source revision for each event.

  8. 08Admission price summary

    Sum admission quantity and recorded price by event and reservation time.

All reports and dashboards

Who it's for

For teams running live programs

See how Award / Competition Mgmt fits your kind of team.

Award program events

Coordinate award program sessions, registrations and admission.

Competition event operations

Run registration and entry for competition sessions.

Ceremony production teams

Give producers a shared event and admission record.

Controls

Keep revisions and evidence together

Each stage of event registration to close names the role that acts and the status it records, so a change is never anonymous.

OverviewEvent registration to close
Award / Competition Mgmt · Process

Event registration to close

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
5
Tables touched
9
Plan event
Event Owner
StatusDraft → Review
RecordsOrganizations, Events, Venues
Review eventApproval
Event Reviewer
StatusReview → Approved
RecordsReview decisions, Events, Venues
Open registration
Registration Coordinator, Event Owner
StatusApproved → Open
RecordsRegistrations, Events
Event registration to close
  1. Start
    Plan eventDraft → Review
    Organizations
  2. Approval
    Review eventReview → Approved
    Review decisions
  3. Step
    Open registrationApproved → Open
    Registrations
  4. Approval
    Review registrationDraft → Submitted
    Registrations
  5. Step
    Close and reconcileOpen → Completed
    Operation receipts
Example screen with sample data

See each stage in detail

AI agent

Ask Proto to prepare the next check

Ask Proto to help prepare event records and check operating exceptions.

It can

  • Event Owner: Prepare an event draft from the approved date, venue and capacity information for the owner to check.
  • Registration Coordinator: List submitted requests for a selected event with their quantities and current status.
  • Admission Lead: Compare reserved and admitted quantities with the event limit before the door opens.
  • Finance Reviewer: List unverified provider evidence and receipts needing review with their source references.

Stays with a person

  • Proto can organize and explain records, but the Event Reviewer decides submitted scope and Finance Reviewer confirms provider evidence.
  • A prepared change to capacity, event status or payment outcome needs the responsible person's review and the source record to support it.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Award / Competition Mgmt
  • Payment provider
  • ERP.AI users
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Events5
  • Registrations4
  • Admissions5
  • Venues5
  • Payments5
  • Review and evidence6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operating scope

    Choose the first organization, event owner, reviewer, venue and admission lead.

  2. Prepare records

    Load active people and venues, then create an event with a date, capacity and responsible owner.

  3. Agree decisions

    Define how an event plan and submitted registration are reviewed, including reasons and revised scope.

  4. Rehearse admission

    Run a group registration through reservation, partial arrival and check-in.

  5. Reconcile the close

    Compare actual admissions, verified provider captures and receipts needing review before completing or cancelling the event.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Award / Competition Mgmt.

All questions
How do I get started?

Click Get started, then use Proto to configure Award / Competition Mgmt for your business. Pilot one organization, one event and a small set of registrations through review, admission and closeout.

Can I run more than one session?

Yes. Give each session its own event record when it needs a separate schedule, venue, capacity or admission history.

Who decides whether an event can open?

The Event Reviewer records an independent decision against the event revision. The Event Owner opens the approved event for registration.

How are group registrations counted?

Registrations and admission lines each carry a quantity. Compare those quantities with event capacity rather than counting rows alone.

Is an approved registration the same as an arrival?

No. Approval records the decision. Admission time and check-in time record actual entry.

Where can staff see the event schedule?

The Events page shows a calendar and capacity information. The upcoming event schedule lists approved and open events with their venue and time window.

How do we check a paid reservation?

Compare its admission record with payment evidence for the same event. Use a verified Capture and its provider reference for confirmation.

What happens when an event is cancelled?

Keep earlier admissions and payment evidence available. Review any refund or void against the payment provider's own event before reporting it as complete.

Who can see attached event evidence?

Record attachments carry Internal or Shared visibility. Set access for the team before adding sensitive files and check direct record access during setup.

How do we investigate an uncertain operation?

Open receipts needing review, compare the original operation key and external reference with linked effects, and assign the discrepancy to Finance Reviewer.

Set up Award / Competition Mgmt your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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