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Commissary Kitchen Management
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Commissary Kitchen Management · Available now

Plan kitchen time and follow each booking through service and payment.

Commissary Kitchen Management keeps client requests, kitchen capacity, booking intervals, rates and service work together. A Property Manager can plan a kitchen booking against its station capacity and current operational status.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewRequested Bookings
Commissary Kitchen Management · Bookings

Requested Bookings

confirmed waits for the kitchen coordinator

New booking
Bookings in view
6
Total attendee count
108
Requested
6
Reservation numberClientKitchenStarts atEnds atAttendee count
BKN-89922Bluebird Pantry CollectiveSouth Hall pastry kitchen22 Oct25 Oct32
BKN-16554Willow Spoon CateringCourtyard cold prep kitchen19 Oct23 Oct4
BKN-67925Bluebird Pantry CollectiveRiver Room test kitchen30 Oct02 Nov32
BKN-61443Juniper Table FoodsWest Dock packaging kitchen21 Oct27 Oct3
BKN-32736Riverbend Meal WorksSouth Hall pastry kitchen27 Oct03 Nov16
6 of 6 records
Bluebird Pantry CollectiveBookings · BKN-89922
Requested
KitchenSouth Hall pastry kitchen
Starts at22 Oct
Ends at25 Oct
Attendee count32
Confirm bookingBKN-89922 · Bluebird Pantry Collective

Kitchen Coordinator decides whether the requested kitchen and dates can be confirmed.

Waiting for Kitchen Coordinator
ApproveReturn
Example screen with sample data
Tables, ready to use
12
Saved views
15
Roles with set permissions
6
Reports and dashboards
8
Features

See the kitchen operation in one place

Every feature works on the same records. Pick one to see the screen your team works in.

Kitchen scheduling

Review kitchen capacity, operating status and booking intervals.

  • Kitchen inventory
  • Dated requests
  • Decision queue
  • Kitchens
  • Bookings
  • Rate plans
  • Clients
  • Service tasks
Explore kitchen scheduling
OverviewConfirmed Bookings
Commissary Kitchen Management · Kitchen scheduling

Confirmed Bookings

Start waits for the property manager

New
Reservation numberClientKitchenStarts atEnds atSlot rate
BKN-37740Riverbend Meal WorksMarket Street hot line11 Oct13 Oct480
BKN-14420Harbor Leaf PreservesSouth Hall pastry kitchen20 Oct23 Oct30
BKN-88360Bluebird Pantry CollectiveWest Dock packaging kitchen01 Nov04 Nov660
BKN-97683Riverbend Meal WorksNorth Hall prep kitchen20 Oct22 Oct280
BKN-25247Bluebird Pantry CollectiveGarden Level production kitchen02 Nov08 Nov780
6 of 6 records
Riverbend Meal WorksBookings · BKN-37740
Confirmed
KitchenMarket Street hot line
Starts at11 Oct
Ends at13 Oct
Slot rate480
Example screen with sample data
Process

Follow every booking through service

From kitchen request to completed booking ships ready to use. 2 steps need a named approval before the work moves on: Confirm booking (Kitchen Coordinator) and Reset kitchen (Property Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Review request

    Property Manager records the client, kitchen, booking dates and attendee count.

    Bluebird Pantry CollectiveBKN-89922 · Property Manager
    Review requestBy Property Manager

  2. Confirm booking

    Kitchen Coordinator approves a request after checking capacity, kitchen status and overlapping dates.

    Bluebird Pantry CollectiveBKN-89922 · Kitchen Coordinator
    Confirm bookingBy Kitchen Coordinator
    ApprovalKitchen Coordinator decides whether the requested kitchen and dates can be confirmed.

  3. Deliver kitchen time

    Property Manager moves the confirmed booking into service while the team follows linked tasks.

    Bluebird Pantry CollectiveBKN-89922 · Property Manager
    Deliver kitchen timeBy Property Manager

  4. Record charges

    Finance Officer reviews dated booking and add-on charges before posting them.

    Bluebird Pantry CollectiveBKN-89922 · Finance Officer
    Record chargesBy Finance Officer

  5. Complete booking

    Property Manager reviews posted charges and confirmed payments before closing kitchen use.

    Bluebird Pantry CollectiveBKN-89922 · Property Manager
    Complete bookingBy Property Manager

  6. Reset kitchen

    Property Manager checks cleaning and inspection results before making the kitchen Available.

    Bluebird Pantry CollectiveBKN-89922 · Property Manager
    Reset kitchenBy Property Manager
    ApprovalProperty Manager decides whether cleaning and inspection support returning the kitchen to Available.

Start with Request to confirmation

Inside a record

Connect payment and accounting sources

Open any booking to see its add on bookings, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Kitchen, Starts at, Ends at and Attendee count.

  2. 2
    Add on bookings

    Each line is linked to this booking.

  3. 3
    Who works on it

    Finance Officer, Front Desk Agent and Property Manager, each with their own permissions.

  4. 4
    Process stages

    Review request and Confirm booking, with the role that acts.

  5. 5
    Approvals

    Confirm booking and Reset kitchen, with who decides.

Requested BookingsBluebird Pantry Collective
Commissary Kitchen Management · Bookings

Bluebird Pantry Collective

South Hall pastry kitchen · Requested

Log activity
1
Record details
KitchenSouth Hall pastry kitchen
Starts at22 Oct
Ends at25 Oct
Attendee count32
2
Add on bookings

Bluebird Pantry Collective

Booking numberBookingAdd on type
AOB-83067Riverbend, weekday meal productionFood Service
AOB-66137Cedar Hearth, morning bake slotWellness Service
AOB-89982Harbor Leaf, preserve bottling shiftFood Service
Add on bookings
6
Total attendee count
86
3

Who works on it

  • Finance OfficerManage add on charges, booking charges, Payments
  • Front Desk AgentManage add on bookings, service tasks
  • Property ManagerManage add on bookings, Bookings, Clients, Kitchens, rate…
4

Process stages

  • Review requestProperty Manager
  • Confirm bookingKitchen Coordinator
5

Approvals

  • Confirm bookingKitchen Coordinator
    Approved
  • Reset kitchenProperty Manager
    Waiting
Example screen with sample data
Approvals

Confirm the right kitchen interval

OverviewApprovals
Commissary Kitchen Management · Overview

Approvals

Signed in as Kitchen Coordinator

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • PYM-10386PAY-2026-0814
    Cedar Hearth, morning bake slotRequested by Finance Officer
    Pending2dActions
  • PYM-61922PAY-2026-0815
    Harbor Leaf, preserve bottling shiftRequested by Finance Officer
    Pending3dActions
  • PYM-13176ACH-2026-0612
    Willow Spoon, Monday prep shiftRequested by Finance Officer
    Pending4dActions
  • PYM-81421ACH-2026-0613
    Northfield Supper Club, tasting prepRequested by Finance Officer
    Pending5dActions

Who approves what

DecisionApprover
Confirm bookingKitchen Coordinator approves a request after checking capacity, kitchen status and overlapping dates.Kitchen Coordinator
Reset kitchenProperty Manager checks cleaning and inspection results before making the kitchen Available.Property Manager
Approve BookingsKitchen Coordinator
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Commissary Kitchen Management to the work that is theirs. Pick a role to see what it starts with.

Finance Officer

Prepares authorized financial drafts and reconciles confirmed receipts.

This is the first screen this role sees.

OverviewCompleted Bookings

Completed Bookings

Bookings · Finance Officer

Reservation numberClientKitchenStarts atEnds atStatus
BKN-86707Harbor Leaf PreservesCourtyard cold prep kitchen12 Oct15 OctCompleted
BKN-44940Riverbend Meal WorksMarket Street hot line20 Oct26 OctCompleted
BKN-81451Cedar Hearth BakesNorth Hall prep kitchen19 Oct28 OctCompleted
BKN-13834Harbor Leaf PreservesRiver Room test kitchen16 Oct19 OctCompleted
BKN-43252Bluebird Pantry CollectiveGarden Level production kitchen18 Oct25 OctCompleted
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Review capacity, charges and receipts

Review booking load, charges, receipts and service work from source records.

Overview
Commissary Kitchen Management · Overview

Commissary Kitchen Management dashboard

This quarter

Service tasks in view
6
Cleaning
2
Maintenance
2
Client Service
2

Bookings by status

How far records got this quarter

StageReachedStep
Requested31
Confirmed1032%
In progress440%
Completed125%

Attendee count by status

Sample totals per stage

2.0k0
2.0kRequested
-3000Confirmed
-1000In progress
0Completed
1.0kCancelled
Example screen with sample data
  1. 01Booking status by kitchen

    Which intervals are requested, confirmed or in progress for each space?

  2. 02Kitchen capacity and booked attendees

    Which bookings approach or exceed their kitchen's station capacity?

  3. 03Booking charge position

    Which dated charges remain Draft, Posted or Voided for each booking?

  4. 04Payment position by booking

    How much is Pending, Confirmed or Refunded against a booking?

  5. 05Add-on activity by type

    List food and wellness add-on bookings by date and attendee count.

  6. 06Add-on charge position

    Show add-on charge amount and status for each booking.

  7. 07Service task backlog

    Which cleaning, maintenance and client service tasks are due and still active?

  8. 08Rate plan coverage

    Which kitchen types have rate periods that cover upcoming intervals?

All reports and dashboards

Who it's for

Fit the way your kitchen facility runs

See how Commissary Kitchen Management fits your kind of team.

Shared food production kitchens

Schedule production kitchen time for client businesses.

Multi-kitchen facilities

Coordinate booking and service work across several kitchen spaces.

Service-led kitchen facilities

Coordinate kitchen time with add-ons and client service work.

Controls

Keep decisions tied to source records

Each stage, from kitchen request to completed booking, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom kitchen request to completed booking
Commissary Kitchen Management · Process

From kitchen request to completed booking

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
4
Tables touched
9
Confirm bookingApproval
Kitchen Coordinator
StatusRequested → Confirmed
RecordsBookings, Kitchens
Deliver kitchen time
Property Manager
StatusConfirmed → in progress
RecordsBookings
Track kitchen work
Front Desk Agent
StatusOpen → Assigned → in progress → Completed
RecordsService tasks
From kitchen request to completed booking
  1. Start
    Confirm bookingRequested → Confirmed
    Bookings
  2. Step
    Deliver kitchen timeConfirmed → in progress
    Bookings
  3. Step
    Track kitchen workOpen → Assigned → in progress → Completed
    Service tasks
  4. Step
    Record chargesDraft → Posted
    Booking charges
  5. Step
    Record paymentPending → Confirmed
    Bookings
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the next handoff

Use Proto to inspect bookings, tasks and the financial position.

It can

  • Property Manager: Show requested bookings beside kitchen status and upcoming intervals.
  • Kitchen Coordinator: Gather the kitchen capacity, rate period and conflicting bookings for a confirmation review.
  • Front Desk Agent: Find assigned service tasks and linked add-on activity for today's bookings.
  • Finance Officer: Compare posted charges with confirmed payment records for one booking.

Stays with a person

  • A person remains responsible for booking confirmation and the kitchen readiness decision.
  • Provider confirmation determines whether a payment is Confirmed.
  • Proto should identify the source records it used and leave uncertain amounts or conflicting intervals for the responsible role to resolve.
  • Agent usage follows the account's metering and access settings.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Commissary Kitchen Management
  • Payment provider
  • Accounting system
  • Inspection source
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 12 tables
12tables
  • Kitchen scheduling5
  • Client bookings7
  • Rates and charges5
  • Payments4
  • Add-on services4
  • Service operations5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set up spaces and people

    Enter kitchens, station capacities, clients, team members and access roles. Agree who maintains kitchen status.

  2. Set booking rules

    Enter rate plans and rehearse an overlapping request, a capacity limit and a confirmed interval.

  3. Prepare service work

    Configure the front desk handoff for add-on bookings and cleaning, maintenance and client service tasks.

  4. Review financial position

    Agree how draft and posted charges relate to payment provider confirmation and outstanding accounts.

  5. Rehearse turnover

    Complete a booking, follow cleaning and inspection, then return the kitchen to Available for the next client.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Commissary Kitchen Management.

All questions
How do I get started?

Click Get started, then use Proto to configure Commissary Kitchen Management for your business. Start with a few kitchens, their station capacities, clients, rate plans and one booking cycle from request through cleaning.

How is a booking confirmed?

Property Manager records the requested kitchen, interval and attendee count. Kitchen Coordinator checks capacity, kitchen status and overlapping intervals before changing the booking to Confirmed.

Can one client have several bookings?

Yes. Each booking references a client and a kitchen and has its own dates, rate and status. Charges, payments, add-ons and tasks can then follow the relevant booking.

How do rate plans relate to bookings?

Rate plans cover kitchen types, effective dates, slot rate and minimum slots. A booking holds the slot rate chosen for that specific interval.

Where do extra services go?

Food Service and Wellness Service add-on bookings link to the parent booking. Add-on charges are separate financial records linked to that booking.

Can staff track cleaning and maintenance?

Service tasks include Cleaning, Maintenance and Client Service types, with an assignee, due date and status. Kitchen status helps Property Manager decide when the space can be offered again.

How are payments tracked?

Finance Officer records each payment against a booking with amount, received date, reference and status. Confirmed receipts can then be compared with posted charges.

What happens when a payment is refunded?

The payment record can be marked Refunded. Finance Officer reviews the changed position against that booking's charges and any other confirmed payments.

Who reviews operational evidence?

Operations Reviewer can inspect bookings, kitchens, charges, payments, add-ons and service tasks. Property Manager owns booking and kitchen decisions; Finance Officer owns financial records.

Can this connect to accounting and payment systems?

Yes, as part of setup. Agree how provider confirmations, references, posted charges and refunds map into your accounting process before relying on those connections.

Set up Commissary Kitchen Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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