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Community Event Platform
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Community Event Platform · Available now

Plan events, review registrations and account for admission.

Community Event Platform organizes an operating organization's events, linked community groups, capacity, registrations and admission lines. The Community Events Workspace puts the event calendar, capacity and admission activity beside a selected event.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewEvent review queue
Community Event Platform · Community events

Event review queue

approval waits for the event owner

New community event
Community events in view
6
Total capacity
1,180
Review
6
Record numberNameStatusEvent dateCapacityRevision
CE-96494Riverside autumn makers fairReview24 Oct180660
CE-68094North Ward neighborhood potluckReview27 Oct230910
CE-99929Cedar Park tree plantingReview02 Nov160620
CE-83011Harborview outdoor film nightReview17 Oct300670
CE-76864Willow Street repair cafeReview31 Oct110210
6 of 6 records
Riverside autumn makers fairCommunity events · CE-96494
Review
Event date24 Oct
Capacity180
Revision660
OrganizationRiverside Civic Collective
OwnerAisha Moreno
Review eventCE-96494 · Riverside autumn makers fair

Independent Reviewer approves or returns the event's current revision.

Waiting for Independent Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
13
Roles with set permissions
6
Reports and dashboards
8
Features

See each event and its next action

Every feature works on the same records. Pick one to see the screen your team works in.

Event planning

Define each event with its owner, organization, group and capacity.

  • Draft and review
  • Open admission
  • Keep the parent visible
  • Community events
  • Organizations
  • People
  • Community groups
  • Evidence documents
Explore event planning
OverviewOpen event calendar
Community Event Platform · Event planning

Open event calendar

Approval conditions

New
Record numberNameEvent dateEnds atCapacityOrganization
CE-32991Riverside autumn makers fair26 Oct31 Oct910Cedar Park Friends Group
CE-71587North Ward neighborhood potluck04 Nov13 Nov20Eastbank Heritage Society
CE-23449Cedar Park tree planting27 Oct31 Oct780North Ward Neighbors
CE-59258Harborview outdoor film night15 Oct24 Oct940Pine Hill Youth Alliance
CE-23866Willow Street repair cafe30 Oct07 Nov350Eastbank Heritage Society
6 of 6 records
Riverside autumn makers fairCommunity events · CE-32991
Event date26 Oct
Ends at31 Oct
Capacity910
OrganizationCedar Park Friends Group
OwnerEmilio Park
Example screen with sample data
Process

Follow the event from draft to closeout

From event draft to closeout ships ready to use. 2 steps need a named approval before the work moves on: Review event (Independent Reviewer) and Review registration (Independent Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Create event

    Set the owner, group, date and capacity for an event.

    Riverside autumn makers fairCE-96494 · Event Owner
    Create eventBy Event Owner

  2. Review event

    An independent reviewer decides the current event revision.

    Riverside autumn makers fairCE-96494 · Independent Reviewer
    Review eventBy Independent Reviewer
    ApprovalIndependent Reviewer approves or returns the event's current revision.

  3. Open admission

    Open approved event scope for registrations and places.

    Riverside autumn makers fairCE-96494 · Event Owner
    Open admissionBy Event Owner

  4. Review registration

    A reviewer decides a submitted participant request.

    Riverside autumn makers fairCE-96494 · Independent Reviewer
    Review registrationBy Independent Reviewer
    ApprovalIndependent Reviewer approves or rejects the submitted registration revision.

  5. Admit participants

    Reserve capacity and record the admission time once.

    Riverside autumn makers fairCE-96494 · Admission Steward
    Admit participantsBy Admission Steward

  6. Reconcile closeout

    Compare admitted places with verified provider evidence.

    Riverside autumn makers fairCE-96494 · Reconciliation Lead
    Reconcile closeoutBy Reconciliation Lead

Start with Event approval

Inside a record

Check provider outcomes against event work

Open any community event to see its event rsvps, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Event date, Capacity, Revision and Organization.

  2. 2
    Event RSVPs

    Each line is linked to this community event.

  3. 3
    Who works on it

    Admin, Event Owner and Registration Coordinator, each with their own permissions.

  4. 4
    Process stages

    Create event and Review event, with the role that acts.

  5. 5
    Approvals

    Review event and Review registration, with who decides.

Event review queueRiverside autumn makers fair
Community Event Platform · Community events

Riverside autumn makers fair

Riverside Civic Collective · Review

Log activity
1
Record details
Event date24 Oct
Capacity180
Revision660
OrganizationRiverside Civic Collective
2
Event RSVPs

Riverside autumn makers fair

ParentSequenceAttendee reference
Pine Hill youth art showcase80ATT-2026-0141
Summit Square harvest market10ATT-2026-0142
Eastbank community history walk70ATT-2026-0143
Event RSVPs
6
Total sequence
320
3

Who works on it

  • AdminManage Organizations, People, Users, community groups
  • Event OwnerManage community events, community groups, evidence documents
  • Registration CoordinatorManage event registrations
4

Process stages

  • Create eventEvent Owner
  • Review eventIndependent Reviewer, Event Owner
5

Approvals

  • Review eventIndependent Reviewer
    Approved
  • Review registrationIndependent Reviewer
    Waiting
Example screen with sample data
Approvals

Keep review decisions independent

OverviewApprovals
Community Event Platform · Overview

Approvals

Signed in as Independent Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • ER-94556Riverside autumn makers fair
    Summit Square harvest marketRequested by Admin
    Submitted2dActions
  • ER-95295North Ward neighborhood potluck
    Willow Street repair cafeRequested by Admin
    Submitted2dActions
  • ER-88180Cedar Park tree planting
    Harborview outdoor film nightRequested by Admin
    Submitted2dActions
  • ER-43345Harborview outdoor film night
    Willow Street repair cafeRequested by Admin
    Submitted3dActions

Who approves what

DecisionApprover
Review eventAn independent reviewer decides the current event revision.Independent Reviewer
Review registrationA reviewer decides a submitted participant request.Independent Reviewer
Approve community events, event registrationsIndependent Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Community Event Platform to the work that is theirs. Pick a role to see what it starts with.

Admin

Configures organization membership and access for event operations.

  • Manage Organizations, People, Users, community groups
  • View community events, event registrations, event RSVPs, review decisions, evidence documents, operation runs, payment evidence

Roles and permissions

Reports

Read capacity and admission together

Read event status, registration decisions, admission and payment evidence.

Overview
Community Event Platform · Overview

Community Event Platform dashboard

This quarter

Event registrations in view
6
Total ticket quantity
3,670
Submitted
6

Community events by status

How far records got this quarter

StageReachedStep
Draft29
Review724%
Approved229%
Open150%

Capacity by status

Sample totals per stage

1.0k0
-4000Draft
-6000Review
-2000Approved
0Open
1.0kCompleted
Example screen with sample data
  1. 01Events by lifecycle

    Which events are still in draft, review, open or complete for each organization?

  2. 02Capacity by event

    How does reserved quantity compare with event capacity?

  3. 03Registrations by decision

    Which parent events have submitted, approved or rejected requests?

  4. 04Admission by event

    Which event lines have an admission time?

  5. 05Verified captures

    What verified capture amount is linked to each event?

  6. 06Payment evidence by type

    Break payment evidence amount USD down by Type and Verified.

  7. 07Operations requiring attention

    Which operations have a discrepancy or failure reason?

  8. 08Review outcomes

    Group review decisions by Decision, source revision and Reviewer.

All reports and dashboards

Who it's for

Fit the way your community gathers

See how Community Event Platform fits your kind of team.

Neighborhood programs

Plan and review events for neighborhood programs.

Community centers

Plan and review events for community centers.

Member associations

Plan and review events for member associations.

Controls

Keep revisions and receipts traceable

Each stage, from event draft to closeout, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom event draft to closeout
Community Event Platform · Process

From event draft to closeout

Each stage, the role that acts and the status it records

Process stages
11
Approval steps
2
Roles involved
5
Tables touched
8
Review eventApproval
Independent Reviewer, Event Owner
StatusReview → Approved
RecordsCommunity events, Review decisions
Open admission
Event Owner
StatusApproved → Open
Submit registration
Registration Coordinator
StatusDraft → Submitted
From event draft to closeout
  1. Start
    Review eventReview → Approved
    Community events
  2. Step
    Open admissionApproved → Open
    Event Owner
  3. Step
    Submit registrationDraft → Submitted
    Registration Coordinator
  4. Approval
    Review registrationSubmitted → Approved
    Review decisions
  5. Step
    Reconcile closeoutPending → needs review
    Operation runs
Example screen with sample data

See each stage in detail

AI agent

Get help preparing the next decision

Ask Proto to prepare event work and inspect decision evidence.

It can

  • Event Owner: List events awaiting review with date, capacity and owner.
  • Registration Coordinator: Find submitted registrations for a selected event.
  • Reconciliation Lead: Explain operation discrepancies alongside verified payment evidence.

Stays with a person

  • A person with the appropriate role decides event and registration approval.
  • Provider capture verification depends on the authoritative payment source.
  • Proto can prepare a comparison and show the linked evidence, but the configured actor must make the decision under the organization's access rules.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Community Event Platform
  • Payment provider
  • Authoritative operation source
  • Identity service
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Event planning5
  • Community groups3
  • Registrations6
  • Admission5
  • Review and evidence6
  • Payment and closeout5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Organization and access

    Set up Organizations, Users and People, then rehearse active membership and cross-organization denial.

  2. Event preparation

    Enter CommunityGroups and one upcoming CommunityEvents record with its owner, date and capacity.

  3. Review

    Agree who decides event and registration scope independently and what EvidenceDocuments they need.

  4. Admission

    Rehearse reservation, verified capture and one-time admission under the event revision guard.

  5. Closeout

    Compare admitted quantity and provider evidence; investigate an operation needing review before completion.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Community Event Platform.

All questions
How do I get started?

Click Get started, then use Proto to configure Community Event Platform for your business. Start with one organization, one upcoming event and its admission rules.

Who prepares an event?

The Event Owner enters the event, community group, date and capacity, then sends the current revision for independent review.

Who approves an event?

An Independent Reviewer records the decision against the event revision. The preparer cannot approve their own work.

How are registrations reviewed?

The Registration Coordinator submits a registration after capacity and evidence checks. An Independent Reviewer decides the submitted revision.

Does approval reserve a place?

Reservation is a separate guarded step. The Admission Steward checks the open event and current revision, and a completed reservation depends on a verified provider capture.

How is admission recorded?

The admission scan records the time on the event's admission line once. A repeated request returns the earlier result.

What happens if a payment outcome is uncertain?

The Reconciliation Lead checks the local evidence and authoritative provider reference. The operation remains visible for review until its effects agree.

Can an event be cancelled?

An eligible event can be cancelled. Unused admission scope is released, while admitted history and any executed effects remain available for review.

What is needed for closeout?

Compare admitted quantity with verified provider captures and resolve operation discrepancies before recording completion.

Set up Community Event Platform your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

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