Event planning

The Event Organizer creates the event with a subject, organization, owner, venue, start time and capacity. The Events page places that record on a calendar and shows admission activity for the selected event. The full detail stays with the selected record, so the organizer can check the plan before using a guarded action. For a staff gathering, the owner can look at the planned start, venue and available capacity together instead of reconciling separate notes.

• One event record. The event holds its number, status, schedule, owner, organization, venue and revision.
• A named venue. The venue record carries its active state, contact, address and eligibility note.
• A reviewable change. The revision identifies the scope a reviewer saw and the operation receipt records a guarded action’s result.

A draft can move to review, approval and then open admission. Completed and cancelled events remain in the history. The organizer should check the event’s current revision when revising the scope; a decision made on an older revision should not silently govern a newer plan.

Choose who owns each event and which organization is responsible for it. Set the organization’s time zone before importing dates. Decide how staff check whether a venue is eligible and who may submit an event for review. Agree whether a changed schedule or capacity returns to review. The same rules should apply to a small meeting and a larger company program, even when different people organize them.

Start with a draft company session at an active venue. The Event Organizer records its start, end, owner and capacity. The Budget Reviewer sees the review version and records a decision against that source revision. After approval, open the event and reserve a place. Change its capacity and check that the team sees the new revision before any later approval or guarded action. This rehearsal makes the ownership and revision boundary visible before a live event depends on it.

• Event calendar — Scheduled events with their status, owner, capacity and venue.
• My events — Plans assigned to the signed-in owner.
• Event status board — Events grouped through draft, review, approval, open, completion and cancellation.

See event approval and admission to closeout. Use the implementation plan to rehearse an event before release.