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Exhibition / Trade Show · Available now

Keep event capacity, booths and admission decisions together.

An exhibition begins with an event record: its owner, organization, venue, start and end, and capacity. The Events page gives the operating team a calendar and admission-hour view, with the selected event's detail below.

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OverviewEvents awaiting review
Exhibition / Trade Show · Events

Events awaiting review

approval waits for the event reviewer

New event
Events in view
6
Total capacity
1,600
Review
6
Record numberSubjectStatusStarts atCapacityRevision
EVN-51681Coastal Manufacturing ExpoReview04 Nov55090
EVN-37956Spring Home Design FairReview30 Oct130370
EVN-18947Regional Food Equipment ShowReview20 Oct20940
EVN-62322Independent Retail ForumReview14 Oct38050
EVN-64330Clean Energy Supplier ExpoReview03 Nov480480
6 of 6 records
Coastal Manufacturing ExpoEvents · EVN-51681
Review
Starts at04 Nov
Capacity550
Revision90
OwnerEvan Brooks
CounterpartyWestfield Forum
Event reviewEVN-51681 · Coastal Manufacturing Expo

Event Reviewer approves or returns the event after examining the current revision.

Waiting for Event Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
13
Roles with set permissions
6
Reports and dashboards
8
Features

See the event behind each decision

Every feature works on the same records. Pick one to see the screen your team works in.

Events and capacity

Plan the event window, venue, organizer and admission limit.

  • Plan the window
  • Review the decision
  • Operate the event
  • Events
  • Organizations
  • Venues
  • Team members
  • Admissions
Explore events and capacity
OverviewOpen events for admission
Exhibition / Trade Show · Events and capacity

Open events for admission

Approval conditions

New
Record numberSubjectStarts atEnds atCapacityOwner
EVN-94275Coastal Manufacturing Expo27 Oct01 Nov130Evan Brooks
EVN-17355Spring Home Design Fair24 Oct28 Oct530Clara Alves
EVN-77884Regional Food Equipment Show28 Oct03 Nov620Mei Chen
EVN-44036Independent Retail Forum16 Oct21 Oct580Mei Chen
EVN-20636Clean Energy Supplier Expo23 Oct27 Oct400Noura Saleh
6 of 6 records
Coastal Manufacturing ExpoEvents · EVN-94275
Starts at27 Oct
Ends at01 Nov
Capacity130
OwnerEvan Brooks
Example screen with sample data
Process

From event plan to close

Event to reviewed completion ships ready to use. 3 steps need a named approval before the work moves on: Event review (Event Reviewer), Booth review (Event Reviewer) and Completion review (Event Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Event draft

    Set the organization, venue, window and admission capacity.

    Coastal Manufacturing ExpoEVN-51681 · Event Owner
    Event draftBy Event Owner

  2. Event review

    Event Reviewer decides against the current event revision.

    Coastal Manufacturing ExpoEVN-51681 · Event Reviewer
    Event reviewBy Event Reviewer
    ApprovalEvent Reviewer approves or returns the event after examining the current revision.

  3. Open event

    Open the approved event for exhibitor and admission work.

    Coastal Manufacturing ExpoEVN-51681 · Event Owner
    Open eventBy Event Owner

  4. Booth review

    Event Reviewer decides on the submitted booth revision.

    Coastal Manufacturing ExpoEVN-51681 · Event Reviewer
    Booth reviewBy Event Reviewer
    ApprovalEvent Reviewer approves or rejects the submitted booth assignment.

  5. Admission and check-in

    Reserve capacity and record actual entry once.

    Coastal Manufacturing ExpoEVN-51681 · Admissions Coordinator
    Admission and check-inBy Admissions Coordinator

  6. Completion review

    Compare admitted activity and verified provider captures.

    Coastal Manufacturing ExpoEVN-51681 · Finance Reviewer
    Completion reviewBy Finance Reviewer
    ApprovalEvent Reviewer approves a compensating correction when executed scope changes.

Start with Event approval and opening

Inside a record

Connect the authoritative sources

Open any event to see its admissions, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Starts at, Capacity, Revision and Owner.

  2. 2
    Admissions

    Each line is linked to this event.

  3. 3
    Who works on it

    Event Owner, Event Reviewer and Booth Coordinator, each with their own permissions.

  4. 4
    Process stages

    Event draft and Event review, with the role that acts.

  5. 5
    Approvals

    Event review and Booth review, with who decides.

Events awaiting reviewCoastal Manufacturing Expo
Exhibition / Trade Show · Events

Coastal Manufacturing Expo

Westfield Forum · Review

Log activity
1
Record details
Starts at04 Nov
Capacity550
Revision90
OwnerEvan Brooks
2
Admissions

Coastal Manufacturing Expo

IdLine numberParent
Booth assignment 4812170Regional Food Equipment Show
Admission 2074800Independent Retail Forum
Review decision 0918550Autumn Packaging Summit
Admissions
6
Total line number
2,720
3

Who works on it

  • Event OwnerManage Events, record attachments
  • Event ReviewerManage review decisions
  • Booth CoordinatorManage booth assignments
4

Process stages

  • Event draftEvent Owner
  • Event reviewEvent Reviewer
5

Approvals

  • Event reviewEvent Reviewer
    Approved
  • Booth reviewEvent Reviewer
    Waiting
Example screen with sample data
Approvals

Review the current revision

OverviewApprovals
Exhibition / Trade Show · Overview

Approvals

Signed in as Event Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • BA-65006Booth assignment 4812
    Booth A12Requested by Event Owner
    Submitted0dActions
  • BA-55416Admission 2074
    Booth B06Requested by Event Owner
    Submitted3dActions
  • BA-48747Review decision 0918
    Booth C24Requested by Event Owner
    Submitted5dActions
  • BA-16417Payment evidence 6240
    Booth D17Requested by Event Owner
    Submitted5dActions

Who approves what

DecisionApprover
Event reviewEvent Reviewer decides against the current event revision.Event Reviewer
Booth reviewEvent Reviewer decides on the submitted booth revision.Event Reviewer
Completion reviewCompare admitted activity and verified provider captures.Event Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Exhibition / Trade Show to the work that is theirs. Pick a role to see what it starts with.

Event Owner

Prepares the event, owns its schedule and requests review or correction.

This is the first screen this role sees.

OverviewEvent schedule

Event schedule

Events · Event Owner

Approved3
Coastal Manufacturing ExpoOakline Exhibition Grounds
310
30 Oct
Regional Food Equipment ShowEastbank Expo Pavilion
380
13 Oct
Clean Energy Supplier ExpoEastbank Expo Pavilion
920
25 Oct
Add
Open3
Spring Home Design FairJuniper Convention House
740
13 Oct
Independent Retail ForumSlate Pier Convention Center
850
15 Oct
Autumn Packaging SummitOakline Exhibition Grounds
430
23 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Read capacity and exceptions together

Read event capacity, booth decisions, admissions and provider exceptions together.

Overview
Exhibition / Trade Show · Overview

Exhibition / Trade Show dashboard

This quarter

Booth assignments in view
6
Total area square feet
2,940
Submitted
6

Events by status

How far records got this quarter

StageReachedStep
Draft33
Review2473%
Approved1250%
Open758%

Capacity by status

Sample totals per stage

9.0k0
4.0kDraft
7.0kReview
9.0kApproved
5.0kOpen
3.0kCompleted
Example screen with sample data
  1. 01Event capacity by date

    Which events share an operating day, venue or organization, and what admission limit was planned?

  2. 02Open event roster

    Show open events by owner, venue and start date.

  3. 03Booth decision queue

    Which exhibitor assignments are submitted and awaiting an independent decision?

  4. 04Booth area allocation

    How much recorded area has been assigned under each event?

  5. 05Admission reservation and entry

    Which reserved lines have an admitted timestamp, and how much quantity remains unadmitted?

  6. 06Verified capture evidence

    What capture amount is verified for each event and provider reference?

  7. 07Operation exceptions

    Which actions need investigation, and what discrepancy was recorded?

  8. 08Review history

    Show decisions and their source revisions under each event.

All reports and dashboards

Who it's for

Fit the way your shows operate

See how Exhibition / Trade Show fits your kind of team.

Trade show organizers

Coordinate exhibitor space, visitor admission and event review for a trade show.

Exhibition venues

Keep venue identity and eligibility beside events and their operating teams.

Multi-event operators

Keep owners, venue choices and evidence clear across several events.

Controls

Keep parent and payment evidence linked

Each stage of event to reviewed completion names the role that acts and the status it records, so a change is never anonymous.

OverviewEvent to reviewed completion
Exhibition / Trade Show · Process

Event to reviewed completion

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
3
Roles involved
5
Tables touched
8
Event reviewApproval
Event Reviewer
StatusDraft → Review → Approved
RecordsRecord attachments, Review decisions, Events
Open event
Event Owner
StatusApproved → Open
RecordsAdmissions, Events
Booth submission
Booth Coordinator
StatusDraft → Submitted
Event to reviewed completion
  1. Start
    Event reviewDraft → Review → Approved
    Record attachments
  2. Step
    Open eventApproved → Open
    Admissions
  3. Step
    Booth submissionDraft → Submitted
    Booth Coordinator
  4. Approval
    Booth reviewSubmitted → Approved
    Review decisions
  5. Step
    Booth completionApproved → Completed
    Payment evidence
Example screen with sample data

See each stage in detail

AI agent

Prepare the next action with Proto

Prepare event, exhibitor and admission work for the responsible people to review.

It can

  • Event Owner: Show events awaiting review with their venue, start and current revision.
  • Booth Coordinator: List submitted assignments by parent event and exhibitor organization.
  • Admissions Coordinator: Compare reserved admission lines with those already admitted for an open event.
  • Finance Reviewer: Find operation receipts needing investigation and show linked provider references.

Stays with a person

  • Event Reviewer makes the independent event or booth decision.
  • Finance Reviewer verifies provider evidence, and Event Owner decides when the event is ready to open or close.
  • Keep the current revision, parent event and actor scope in every guarded action.
  • Check the authoritative provider result before calling a capture or refund complete.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Exhibition / Trade Show
  • Payment provider
  • Provider result checks
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Events and capacity5
  • Booths and exhibitors5
  • Admissions4
  • Venues and organizations6
  • Review and evidence5
  • Payments and reconciliation5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree the event boundary

    Choose the operating organization, venue, event owner, reviewer and admission capacity. Decide who verifies provider captures and who handles uncertain actions.

  2. Map the source records

    Prepare organization and venue codes, team membership, event numbers, exhibitor organizations and provider references. Preserve parent links and current revisions.

  3. Configure a bounded pilot

    Build one upcoming event, its booth assignments and admission lines. Use the Events calendar and selected-record detail to rehearse parent selection.

  4. Rehearse the exceptions

    Try a stale revision, wrong organization, repeated admission scan, duplicate provider event and a paid booth without verified capture. Record the expected rejection or review result.

  5. Review and release

    Have separate people prepare and decide the event and booth work. Compare admissions, booth allocation, provider captures and unresolved operation receipts before opening the live event.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Exhibition / Trade Show.

All questions
How do I get started?

Click Get started, then use Proto to configure Exhibition / Trade Show for your business. Pilot one upcoming event with a venue, exhibitor booth, admission line and independent reviewer decision.

Can we see our events on a calendar?

Yes. The Events page shows a calendar, capacity strip and admission-hour bars. Select an event to inspect its record detail beneath the visualization.

How do exhibitors relate to events?

Each booth assignment links an exhibitor organization and booth to a parent event. The coordinator submits the assignment for review before completion.

Who decides whether a booth is approved?

Event Reviewer records an independent decision and reason against the submitted revision. The assignment can then continue through the capacity and payment checks.

How is visitor entry recorded?

An admission line keeps the reservation under the event and records admitted time on entry. A repeated scan should preserve the original entry result.

How do we track payment?

Payment evidence holds provider events, types, amounts, references and verification. The payment provider remains the authoritative source for completed money movement.

Can we change an event after admissions begin?

Review the current event revision and related admissions, decisions, receipts and payment evidence. Executed scope needs an approved compensating action so entry history is retained.

What if a provider action times out?

Inspect the operation receipt, local linked effects and authoritative external reference. Record a discrepancy for review rather than repeating the external action before its result is known.

Can we run several shows for different operators?

Organization records identify operators and exhibitors. Each event retains its own organization, owner, venue and related records. Agree staff scope before opening access.

Set up Exhibition / Trade Show your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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