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- Exhibition / Trade Show
- Who it's for
- Trade show organizers
Trade show organizers
A trade show organizer works across a venue, exhibitor organizations and visitors. The event record provides the operating window and admission capacity. Booth assignments connect each exhibitor to that event, while admissions record reserved and actual entry. The organizer can review the current show without merging booth space and visitor capacity into one figure.
How Exhibition / Trade Show is set up for you
Exhibitor space
Booth Coordinator prepares a booth and area for each exhibitor organization, then sends the current revision for independent review.
Visitor arrival
Admissions Coordinator selects the open event and records admission on the correct reservation line.
Show closure
Finance Reviewer compares admitted quantity with verified provider captures before the owner closes the event.
A trade show organizer works across a venue, exhibitor organizations and visitors. The event record provides the operating window and admission capacity. Booth assignments connect each exhibitor to that event, while admissions record reserved and actual entry. The organizer can review the current show without merging booth space and visitor capacity into one figure.
Start with one upcoming show and its confirmed venue. Load the operator, venue and team members first. Add exhibitors as organizations and link their booth assignments to the event. Agree the booth floor plan, entry capacity and provider references before accepting paid scope. Ask a separate Event Reviewer to decide on a submitted assignment. During the pilot, follow a visitor from reservation to a single admission timestamp and trace a completed booth to its decision and verified capture. Test a duplicate scan and a provider timeout before opening more events.
The event calendar helps staff locate the parent they are operating. Keep the selected event visible while reviewing its booth assignments and admission lines. If the venue or opening window changes, revisit the decision and any affected reservations rather than relying on the earlier approval.
[Explore booth operations](/exhibition-trade-show/modules/booths-and-exhibitors) and [start a pilot](/exhibition-trade-show/get-started).
Features to start with
Roles on the team
- Event Owner
- Prepares the event, owns its schedule and requests review or correction.
- Event Reviewer
- Makes independent event and compensating-action decisions using the current revision and evidence.
- Booth Coordinator
- Prepares exhibitor booth assignments and follows them through check-in.
- Admissions Coordinator
- Maintains admission reservations and records entry against an open event.
Set up Exhibition / Trade Show your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.