Payments and reconciliation

Payment evidence records a provider event identifier, type, amount, time, verification flag and provider reference under the parent event. An authorization, capture, refund or void is a distinct kind of evidence. Finance Reviewer checks the provider reference and verification before treating a capture as support for a completed paid reservation or booth assignment. A local record of a planned refund is not the same as confirmed money movement; review the provider’s authoritative result.

Each guarded action can have an operation receipt. The receipt records its stable key, action, expected revision, result state, time, linked effects and any external reference or failure reason. This gives the team a place to inspect an uncertain outcome without repeating an external action. A pending receipt can move to completed only when its local linked effects and authoritative external result agree. A discrepancy belongs in needs review with a concrete reason.

• Check the source. Finance Reviewer identifies the provider event and confirms its type, amount, reference and verified state.
• Match the effect. The reviewer compares the payment evidence with the admission or booth work under the same event.
• Resolve uncertainty. The reviewer opens receipts needing investigation and checks linked effects before closing the operation outcome.

Choose the authoritative payment provider and how provider events will be imported or checked. Define the stable event identifier and how duplicate deliveries are recognized. Decide who verifies evidence and what proof is required for a capture, refund or void. Agree how external references are matched to an operation receipt and how a provider timeout is investigated. Keep provider access separate from ordinary event planning permissions.

A visitor reserves paid admission and receives a provider receipt. The provider later reports a capture with its event identifier and reference. Finance Reviewer checks that the evidence is verified and belongs to the same event before admission scope is treated as completed. If the action times out, the operation receipt remains pending while the reviewer checks linked effects and the provider’s authoritative source. When both agree, the receipt can be marked completed. If the provider shows no capture, the receipt moves to needs review with the discrepancy. Retrying the same request must not create a second capture or a second admission. The same discipline applies before a paid booth assignment is marked completed.

• Receipts needing investigation — Guarded actions with unresolved outcomes and failure reasons.
• Verified payment evidence — Provider facts grouped by event and payment type.
• Admission ledger — Admission lines with the linked provider receipt and entry time.

Reconcile provider effects and check event closure.