Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Farm Management System
- Survey source
- User identity
Farm Management System · Available now
Example screen with sample data
Keep each field's work tied to its crop cycle.
Farm Management System links a named field to its crop cycles, assigned tasks, input use and harvest records. A farm manager can plan a crop and the work due for it, then follow field progress on the Crop Cycles board.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewActive Crop Cycles×
Farm Management System · Crop cycles
New crop cycle
Active Crop Cycles
Crop cycles in one list
Crop cycles in view
6Planted
2Growing
2Harvesting
2Planted2
Spring romaine, North FieldLittle Gem romaine
26 Oct
Winter spinach, Tunnel 2Bloomsdale spinach
03 Nov
Add
Growing2
Summer sweet corn, River PlotGolden Crest sweet corn
26 Oct
Spring peas, Orchard EdgeSugar snap pea
02 Nov
Add
Harvesting2
Autumn carrots, East BenchNantes carrot
31 Oct
Summer tomatoes, South BlockRoma plum tomato
26 Oct
Add
Spring romaine, North FieldCrop cycles · CC-25717
PlantedVarietyLittle Gem romaine
FieldSouth Block
Planted at26 Oct
Expected harvest02 Nov
Approve field workCC-25717 · Spring romaine, North Field
Farm Manager decides whether planned field work can proceed after the live checks.
Waiting for Farm Manager
ApproveReturn
- Tables, ready to use
- 11
- Saved views
- 14
- Roles with set permissions
- 5
- Reports and dashboards
- 8
Features
See the next field decision
Every feature works on the same records. Pick one to see the screen your team works in.
Fields and boundaries
Keep field identity, area, location and surveyed geometry together.
- Identify the work
- Record the event
- Review the result
- Fields
- Field boundaries
OverviewAvailable Fields×
Farm Management System · Fields and boundaries
New
Available Fields
Planted waits for the farm manager
| Field code | Name | Area hectares | Location | Status | |
|---|---|---|---|---|---|
| NF-01 | North Field | 920 | North of packing shed | Available | |
| RP-02 | River Plot | 570 | Beside lower irrigation pond | Available | |
| EB-03 | East Bench | 20 | East terrace below windbreak | Available | |
| TUN-02 | Tunnel 2 | 230 | High tunnel row 2 | Available | |
| OE-05 | Orchard Edge | 500 | Along west orchard boundary | Available |
6 of 6 records
NF-01Fields · FLD-69788
AvailableNameNorth Field
Area hectares920
LocationNorth of packing shed
Crop cycles
Follow each crop and variety from plan through harvest and close.
- Identify the work
- Record the event
- Review the result
- Crop cycles
- Fields
- Harvests
OverviewPlanned Crop Cycles×
Farm Management System · Crop cycles
New
Planned Crop Cycles
Approval conditions
| Crop name | Variety | Field | Expected harvest | Status | |
|---|---|---|---|---|---|
| Spring romaine, North Field | Little Gem romaine | River Plot | 17 Oct | Planned | |
| Summer sweet corn, River Plot | Golden Crest sweet corn | Tunnel 2 | 11 Oct | Planned | |
| Autumn carrots, East Bench | Nantes carrot | North Field | 24 Oct | Planned | |
| Winter spinach, Tunnel 2 | Bloomsdale spinach | Creek Row | 26 Oct | Planned | |
| Spring peas, Orchard Edge | Sugar snap pea | Tunnel 2 | 27 Oct | Planned |
6 of 6 records
Spring romaine, North FieldCrop cycles · CC-77802
PlannedVarietyLittle Gem romaine
FieldRiver Plot
Expected harvest17 Oct
Field work
Plan assigned tasks and follow the manager approval into execution.
- Identify the work
- Record the event
- Review the result
- Field tasks
- Fields
- Crop cycles
- People
- Input usage
OverviewPlanned Field Tasks×
Farm Management System · Field work
New
Planned Field Tasks
Approval waits for the farm manager
| Task type | Due date | Field | Cycle | Assigned to | Status | |
|---|---|---|---|---|---|---|
| Planting | 20 Oct | Creek Row | Spring peas, Orchard Edge | Leila Haddad | Planned | |
| Irrigation | 31 Oct | South Block | Summer sweet corn, River Plot | Sofia Chen | Planned | |
| Feeding | 28 Oct | River Plot | Fall kale, Hill Field | Rafael Mora | Planned | |
| Inspection | 28 Oct | North Field | Winter spinach, Tunnel 2 | Sofia Chen | Planned | |
| Harvest | 14 Oct | River Plot | Spring romaine, North Field | Owen Brooks | Planned |
6 of 6 records
Creek RowField tasks · FT-29473
PlantingDue date20 Oct
CycleSpring peas, Orchard Edge
Assigned toLeila Haddad
StatusPlanned
Input stocks and usage
See which lot supplies a task and how much remains after use.
- Identify the work
- Record the event
- Review the result
- Input stocks
- Input usage
- Field tasks
OverviewApproved Field Tasks×
Farm Management System · Input stocks and usage
New
Approved Field Tasks
Start waits for the field operator
| Task type | Due date | Field | Cycle | Assigned to | Status | |
|---|---|---|---|---|---|---|
| Planting | 27 Oct | Hill Field | Summer sweet corn, River Plot | Rafael Mora | Approved | |
| Irrigation | 25 Oct | Hill Field | Spring peas, Orchard Edge | Mina Park | Approved | |
| Feeding | 19 Oct | South Block | Winter spinach, Tunnel 2 | Sofia Chen | Approved | |
| Inspection | 16 Oct | Orchard Edge | Spring strawberries, Creek Row | Priya Nair | Approved | |
| Harvest | 01 Nov | North Field | Winter spinach, Tunnel 2 | Rafael Mora | Approved |
6 of 6 records
Hill FieldField tasks · FT-85992
PlantingDue date27 Oct
CycleSummer sweet corn, River Plot
Assigned toRafael Mora
StatusApproved
Harvest records
Keep dated quantity, unit, grade and reviewer with the crop cycle.
- Identify the work
- Record the event
- Review the result
- Harvests
- Crop cycles
- People
OverviewHarvest Records×
Farm Management System · Harvest records
New
Harvest Records
Harvests
| Harvested at | Quantity | Unit | Grade | Cycle | Accepted by | |
|---|---|---|---|---|---|---|
| 18 Oct | 340 | kg | Grade A | Spring strawberries, Creek Row | Rafael Mora | |
| 23 Oct | 330 | tonnes | Grade B | Fall kale, Hill Field | Jonah Reed | |
| 21 Oct | 300 | liters | Processing grade | Fall kale, Hill Field | Mina Park | |
| 16 Oct | 300 | hectares | Fresh market premium | Winter spinach, Tunnel 2 | Jonah Reed | |
| 20 Oct | 930 | bushels | Juice grade | Spring romaine, North Field | Amara Bello |
6 of 6 records
kgHarvests · HRV-68095
Harvested at18 Oct
Quantity340
GradeGrade A
CycleSpring strawberries, Creek Row
Accepted byRafael Mora
Observations and applications
Capture field measurements and named input applications.
- Identify the work
- Record the event
- Review the result
- Field observations
- Input applications
- Fields
- People
OverviewField Observations×
Farm Management System · Observations and applications
New
Field Observations
Field observations
| Observed at | Observation type | Value | Unit | Field | |
|---|---|---|---|---|---|
| 19 Oct | Pest pressure | 260 | kg | South Block | |
| 11 Oct | Soil moisture | 100 | tonnes | South Block | |
| 13 Oct | Leaf color | 380 | liters | Creek Row | |
| 17 Oct | Irrigation coverage | 170 | hectares | East Bench | |
| 17 Oct | Disease symptoms | 710 | bushels | River Plot |
6 of 6 records
Pest pressureField observations · FO-91447
Observed at19 Oct
Value260
Unitkg
FieldSouth Block
Process
Follow the field from plan to harvest
Field plan to harvest record ships ready to use. 2 steps need a named approval before the work moves on: Approve field work (Farm Manager) and Review harvest (Harvest Reviewer).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Register field
Name the plot, location and area before planning a crop.
Spring romaine, North FieldCC-25717 · Farm ManagerRegister fieldBy Farm Manager -
Plan crop cycle
Link crop, variety and expected harvest to the field.
Spring romaine, North FieldCC-25717 · Farm ManagerPlan crop cycleBy Farm Manager -
Plan field work
Give the task a date, field, cycle and assigned person.
Spring romaine, North FieldCC-25717 · Farm ManagerPlan field workBy Farm Manager -
Approve field work
Farm Manager checks the current field, cycle, operator and input lot.
Spring romaine, North FieldCC-25717 · Farm ManagerApprove field workBy Farm ManagerApprovalFarm Manager decides whether planned field work can proceed after the live checks. -
Record input usage
The approved task records consumption against its checked lot.
Spring romaine, North FieldCC-25717 · Farm ManagerRecord input usageBy Farm Manager -
Review harvest
Harvest Reviewer checks the dated measured record and linked cycle.
Spring romaine, North FieldCC-25717 · Harvest ReviewerReview harvestBy Harvest ReviewerApprovalHarvest Reviewer checks the current harvest date, quantity, unit, grade and crop cycle.
Inside a record
Keep linked field records together
Open any crop cycle to see its field tasks, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Variety, Field, Planted at and Expected harvest.
- 2Field tasks
Each line is linked to this crop cycle.
- 3Who works on it
Farm Manager, Field Operator and Harvest Reviewer, each with their own permissions.
- 4Process stages
Plan field work and Record harvest, with the role that acts.
- 5Approvals
Approve field work and Review harvest, with who decides.
Active Crop CyclesSpring romaine, North Field×
Farm Management System · Crop cycles
Log activity
Spring romaine, North Field
Little Gem romaine · Planted
1
Record details
VarietyLittle Gem romaine
FieldSouth Block
Planted at26 Oct
Expected harvest02 Nov
2
Field tasks
Spring romaine, North Field
| Task type | Due date | Field |
|---|---|---|
| Planting | 20 Oct | Creek Row |
| Irrigation | 31 Oct | South Block |
| Feeding | 28 Oct | River Plot |
- Field tasks
- 6
3
Who works on it
- Farm ManagerManage Fields, crop cycles, field tasks
- Field OperatorManage field tasks, field observations, input applications
- Harvest ReviewerManage Harvests
4
Process stages
- Plan field workFarm Manager
- Record harvestField Operator
5
Approvals
- Approve field workFarm ManagerApproved
- Review harvestHarvest ReviewerWaiting
Approvals
Put field decisions with the right people
Stock Keeper maintains lots; Harvest Reviewer checks harvest evidence.
OverviewApprovals×
Farm Management System · Overview
Approvals
Signed in as Farm Manager
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- FT-85992Hill FieldPlanting1dActions
- FT-19550Hill FieldIrrigation1dActions
- FT-27250South BlockFeeding2dActions
- FT-56316Orchard EdgeInspection6dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Approve field workFarm Manager checks the current field, cycle, operator and input lot. | Farm Manager | |
| Review harvestHarvest Reviewer checks the dated measured record and linked cycle. | Harvest Reviewer | |
| Approve field tasks | Farm Manager | |
| Approve Harvests | Harvest Reviewer |
4 approval rules · set per role in Proto
Roles
A workspace for each role
Everyone opens Farm Management System to the work that is theirs. Pick a role to see what it starts with.
Farm Manager
Owns field availability, crop plans and approval of field work.
This is the first screen this role sees.
OverviewActive Crop Cycles×
Active Crop Cycles
Crop cycles · Farm Manager
Planted2
Spring romaine, North FieldLittle Gem romaine
26 Oct
Winter spinach, Tunnel 2Bloomsdale spinach
03 Nov
Add
Growing2
Summer sweet corn, River PlotGolden Crest sweet corn
26 Oct
Spring peas, Orchard EdgeSugar snap pea
02 Nov
Add
Harvesting2
Autumn carrots, East BenchNantes carrot
31 Oct
Summer tomatoes, South BlockRoma plum tomato
26 Oct
Add
Field Operator
Carries out assigned field work and records field activity.
This is the first screen this role sees.
OverviewActive Crop Cycles×
Active Crop Cycles
Crop cycles · Field Operator
Planted2
Spring romaine, North FieldLittle Gem romaine
26 Oct
Winter spinach, Tunnel 2Bloomsdale spinach
03 Nov
Add
Growing2
Summer sweet corn, River PlotGolden Crest sweet corn
26 Oct
Spring peas, Orchard EdgeSugar snap pea
02 Nov
Add
Harvesting2
Autumn carrots, East BenchNantes carrot
31 Oct
Summer tomatoes, South BlockRoma plum tomato
26 Oct
Add
Stock Keeper
Maintains input lot identity, balance, unit and expiry information.
- Manage input stocks
- View input usage, field tasks, Fields
Harvest Reviewer
Reviews dated harvest evidence for the linked crop cycle.
This is the first screen this role sees.
OverviewActive Crop Cycles×
Active Crop Cycles
Crop cycles · Harvest Reviewer
Planted2
Spring romaine, North FieldLittle Gem romaine
26 Oct
Winter spinach, Tunnel 2Bloomsdale spinach
03 Nov
Add
Growing2
Summer sweet corn, River PlotGolden Crest sweet corn
26 Oct
Spring peas, Orchard EdgeSugar snap pea
02 Nov
Add
Harvesting2
Autumn carrots, East BenchNantes carrot
31 Oct
Summer tomatoes, South BlockRoma plum tomato
26 Oct
Add
Admin
Maintains people and user access and can inspect operational records.
- Manage People, Users
- View Fields, field boundaries, crop cycles, field tasks, input stocks, input usage, Harvests, field observations, input applications
Reports
Read the work behind each result
Read crop progress, field work, input lots and harvest evidence.
Overview×
Farm Management System · Overview
Farm Management System dashboard
This quarter
Field tasks in view
6Planting
2Irrigation
1Feeding
1Crop cycles by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Planned | 43 | ||
| Planted | 27 | 63% | |
| Growing | 15 | 56% | |
| Harvesting | 7 | 47% |
Number of crop cycles by status
Sample counts per stage
- 01Crop cycles by field
Show each field's crop names, varieties, planting dates and cycle status.
- 02Upcoming field work
Show task type, due date, assigned person, field and status.
- 03Completed work by cycle
Group completed task types and completion dates by crop cycle.
- 04Input lot balances
Show each lot's input name, unit, quantity on hand and expiry date.
- 05Input consumed by task
Group usage quantity and application date by task and input lot.
- 06Harvest by cycle
Group recorded quantity, unit and grade by crop cycle.
- 07Field scouting history
Group observation type, measured value and observation date by field.
- 08Applications by field
Group applied input names, quantities and dates by field.
Who it's for
Fit the way your fields operate
See how Farm Management System fits your kind of team.
Controls
Check current records before action
Each stage of field plan to harvest record names the role that acts and the status it records, so a change is never anonymous.
OverviewField plan to harvest record×
Farm Management System · Process
Field plan to harvest record
Each stage, the role that acts and the status it records
Process stages
10Approval steps
2Roles involved
3Tables touched
3Register field
Farm ManagerStatusAvailable → Planted
RecordsFields
Plan crop cycle
Farm ManagerStatusPlanned → Planted
RecordsHarvests, Fields
Approve field workApproval
Farm Manager, Field OperatorStatusPlanned → Approved
RecordsFields
- StartFieldsRegister fieldAvailable → Planted
- StepHarvestsPlan crop cyclePlanned → Planted
- ApprovalFieldsApprove field workPlanned → Approved
- StepFieldsCarry out field workApproved → in progress → Completed
- ApprovalFieldsRecord input usageFarm Manager
AI agent
Ask Proto about the next task
Use Proto to prepare field records and review the next decision.
It can
- Farm Manager: Ask for planned tasks on a field and the crop cycle attached to each.
- Field Operator: Ask which assigned work is due and which field needs the visit.
- Stock Keeper: Ask for lots with an expiry date and their current quantity on hand.
- Harvest Reviewer: Ask for the dated harvest record, quantity, unit and grade for a cycle.
Stays with a person
- A person approves field work and reviews harvest evidence.
- Proto can prepare the linked records for that decision, but the responsible person checks the current field, cycle, lot or harvest before proceeding.
- Review the records and metered agent usage in your ERP.AI account.
Show planned field work for the current crop cycle on North Plot.
Show input usage and its lot for the approved feeding task.
Show the harvest record and reviewer for this crop cycle.
A person approves field work and reviews harvest evidence.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 11 tables11tables
- Fields and boundaries2
- Crop cycles3
- Field work5
- Input stocks and usage3
- Harvest records3
- Observations and applications4
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Identify the field
Set field codes, names, locations, areas and availability values with Farm Manager.
Create the crop cycle
Record crop, variety, planting and expected harvest dates on a representative field.
Assign the crew
Link People to Users, then assign a task to the right person and cycle.
Review work and stock
Check the lot unit, balance and expiry; let Farm Manager approve the planned task.
Review harvest evidence
Record dated quantity, unit and grade, then let Harvest Reviewer inspect the live record.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure Farm Management System for your business. Begin with one field, one crop cycle, an assigned task, a current input lot and a dated harvest record.
What is a crop cycle?
A crop cycle links a named crop and variety to a field. It carries planting and harvest dates and moves through planned, planted, growing, harvesting and closed stages.
How is field work assigned?
A field task connects its task type and due date to a field, crop cycle and person. The operator can follow the assigned work in My Field Tasks.
Who approves field work?
Farm Manager reviews planned work. Approval starts checks on the live field, cycle, assigned person and input lot before consumption is recorded.
How are input lots tracked?
Each stock lot carries an input name, lot number, unit, quantity on hand and expiry date. Usage ties consumed quantity to the lot and field task.
What appears on the crop cycle screen?
The Crop Cycles screen has a stage board, field, stage and intake-period filters, a chronological cycle list and harvest evidence.
How is harvested quantity recorded?
Harvests carry the dated measured quantity, unit and grade for a linked crop cycle. Harvest Reviewer checks the current record.
Can we record field observations?
Yes. Field Observations record a date, type, measured value, unit and notes with the field.
How do field boundaries fit?
A boundary record links surveyed geometry, survey date and area to a field. Agree the survey source and the owner of changes during setup.
How do we control access?
Use the roles and linked People and Users records to assign responsibility. Rehearse the permissions with a field task and harvest before a wider rollout.
Set up Farm Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.