Payment evidence

A booking carries a quoted amount. Payment evidence records a provider event against that booking, with an event identifier, reference, type, amount, occurrence time and verification state. Authorization, Capture, Refund and Void have different meanings; the team can read each event by type without treating them as the same cash movement. The evidence list lets a payment reviewer compare a booking’s commercial record with the provider events supplied for it.

The verification label distinguishes an event the team has checked from one still awaiting confirmation. A provider reference gives the reviewer a way to reconcile a local record with the connected payment provider. The platform stores that confirmation evidence; the provider handles the payment transaction. A coordinator can consult the evidence before confirming a booking where a deposit is required.

• Booking holds the quote. The quoted amount remains on the training appointment.
• Provider event is linked. Each event points to the relevant booking and carries a stable provider identifier.
• Reviewer verifies context. The event type, amount and reference are checked before the team relies on it.

Identify the payment provider and decide how confirmed events enter the app. Agree who verifies incoming evidence, which event types are relevant to booking confirmation and how a refund is matched to the original booking. Record the provider reference in a consistent form so the reviewer can locate the source transaction. Set a rule for duplicate provider event identifiers; a replay should not create an additional financial conclusion.

Select a small rehearsal set: a deposit authorization, a captured payment, a cancellation with a refund and an event awaiting verification. Compare the event amount with the quoted amount, but preserve the distinction between quote, authorization and actual capture. If a provider event is delayed, the coordinator should leave the booking at the appropriate stage until the agreed evidence has arrived.

A client requests a private training appointment with a quoted amount. The coordinator holds the interval while the deposit condition is checked. The provider confirms an authorization and sends an event identifier and reference. The payment reviewer records the event against the booking and marks it Verified after checking the provider details. The coordinator can then inspect that evidence during confirmation.

Later the client cancels within the agreed window. A provider-confirmed refund arrives as a separate event on the same booking. The reviewer records it as Refund, retaining both the earlier authorization and the later refund. The team can read the sequence without overwriting the first event.

• Payment Evidence List — Provider event type, amount, verification and booking link.
• Bookings List — Quoted amount and booking status while the coordinator reviews payment context.

Payment verification follows the event from provider reference to booking context. Completion evidence covers the final check.