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Greenhouse Management
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Greenhouse Management · Available now

Plan each crop cycle and keep its work, inputs and harvest together.

Greenhouse Management organizes a crop cycle around its field, planting date, expected harvest and current stage. Managers can assign planting, irrigation, feeding, inspection and harvest tasks to a person.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewActive crop cycles
Greenhouse Management · Crop cycles

Active crop cycles

Crop cycles in one list

New crop cycle
Crop cycles in view
6
Planted
2
Growing
2
Harvesting
2
Planted2
CROP-2026-041Spring basil, north house
12 Oct
INPUT-2026-027Butter lettuce, spring bed
14 Oct
Add
Growing2
FIELD-N01Cherry tomato, bay 4
02 Nov
OBS-2026-064Sweet pepper, west house
11 Oct
Add
Harvesting2
HARV-2026-118English cucumber, east house
18 Oct
ZONE-E03Genovese basil, summer cycle
18 Oct
Add
CROP-2026-041Crop cycles · CC-39952
Planted
Crop nameSpring basil, north house
VarietyGenovese basil
FieldEast tunnel, bed 3
Planted at12 Oct
Expected harvest17 Oct
Approve field taskCC-39952 · CROP-2026-041

Greenhouse Manager approves planned work after checking its field, cycle and assignee.

Waiting for Greenhouse Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
13
Roles with set permissions
6
Reports and dashboards
8
Features

Follow each planting and its assigned work

Every feature works on the same records. Pick one to see the screen your team works in.

Crop cycles

Follow each crop from planned planting through the recorded harvest.

  • Planning
  • Progress
  • Close
  • Crop cycles
  • Fields
  • Field tasks
  • Harvests
Explore crop cycles
OverviewPlanned crop cycles
Greenhouse Management · Crop cycles

Planned crop cycles

Approval waits for the greenhouse manager

New
IdCrop nameVarietyFieldExpected harvestStatus
CROP-2026-041Spring basil, north houseGenovese basilTrial plot, west edge27 OctPlanned
FIELD-N01Cherry tomato, bay 4Sungold cherry tomatoWest glasshouse, bay 412 OctPlanned
HARV-2026-118English cucumber, east houseEnglish cucumberTrial plot, west edge18 OctPlanned
INPUT-2026-027Butter lettuce, spring bedLittle Gem lettuceNorth glasshouse, bay 104 NovPlanned
OBS-2026-064Sweet pepper, west houseCorno sweet pepperSouth tunnel, bed 119 OctPlanned
6 of 6 records
CROP-2026-041Crop cycles · CC-28877
Planned
Crop nameSpring basil, north house
VarietyGenovese basil
FieldTrial plot, west edge
Expected harvest27 Oct
Example screen with sample data
Process

From crop plan to measured harvest

Cycle to harvest ships ready to use. 2 steps need a named approval before the work moves on: Approve field task (Greenhouse Manager) and Review harvest (Harvest Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Plan cycle

    Choose the field, crop, variety and expected harvest.

    CROP-2026-041CC-39952 · Greenhouse Manager
    Plan cycleBy Greenhouse Manager

  2. Assign work

    Give planting and care tasks a due date and named grower.

    CROP-2026-041CC-39952 · Greenhouse Manager
    Assign workBy Greenhouse Manager

  3. Approve field task

    The greenhouse manager checks the field and cycle before work starts.

    CROP-2026-041CC-39952 · Greenhouse Manager
    Approve field taskBy Greenhouse Manager
    ApprovalGreenhouse Manager approves planned work after checking its field, cycle and assignee.

  4. Record input use

    Tie applied quantity to the task and actual stock lot.

    CROP-2026-041CC-39952 · Stock Controller
    Record input useBy Stock Controller

  5. Record harvest

    Capture the dated quantity, unit, grade and cycle.

    CROP-2026-041CC-39952 · Grower
    Record harvestBy Grower

  6. Review harvest

    The harvest reviewer checks the live harvest and linked cycle.

    CROP-2026-041CC-39952 · Greenhouse Manager
    Review harvestBy Greenhouse Manager
    ApprovalHarvest Reviewer accepts a measured harvest against its crop cycle.

Start with Plan a crop cycle

Inside a record

Keep source records tied to the right field

Open any crop cycle to see its field tasks, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Crop name, Variety, Field and Planted at.

  2. 2
    Field tasks

    Each line is linked to this crop cycle.

  3. 3
    Who works on it

    Greenhouse Manager, Grower and Stock Controller, each with their own permissions.

  4. 4
    Process stages

    Plan cycle and Close and review cycle, with the role that acts.

  5. 5
    Approvals

    Approve field task and Review harvest, with who decides.

Active crop cyclesCROP-2026-041
Greenhouse Management · Crop cycles

CROP-2026-041

Spring basil, north house · Planted

Log activity
1
Record details
Crop nameSpring basil, north house
VarietyGenovese basil
FieldEast tunnel, bed 3
Planted at12 Oct
2
Field tasks

CROP-2026-041

IdTask typeField
CROP-2026-041PlantingWest glasshouse, bay 4
FIELD-N01IrrigationWest glasshouse, bay 4
HARV-2026-118FeedingSouth tunnel, bed 1
Field tasks
6
3

Who works on it

  • Greenhouse ManagerManage Fields, crop cycles, field tasks
  • GrowerManage field tasks, field observations, nutrient readings
  • Stock ControllerManage input stocks, input usage
4

Process stages

  • Plan cycleGreenhouse Manager
  • Close and review cycleGreenhouse Manager
5

Approvals

  • Approve field taskGreenhouse Manager
    Approved
  • Review harvestHarvest Reviewer
    Waiting
Example screen with sample data
Approvals

Manager and harvest review at the right handoff

Harvest Reviewer checks a dated harvest and its linked cycle before acceptance.

OverviewApprovals
Greenhouse Management · Overview

Approvals

Signed in as Greenhouse Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • FT-49094CROP-2026-041
    Trial plot, west edgeRequested by Anika Reyes
    Planting2dActions
  • FT-52566FIELD-N01
    North glasshouse, bay 2Requested by Nora Sato
    Irrigation1dActions
  • FT-31231HARV-2026-118
    Trial plot, west edgeRequested by Anika Reyes
    Feeding4dActions
  • FT-18995INPUT-2026-027
    Trial plot, west edgeRequested by Mina Calder
    Inspection5dActions

Who approves what

DecisionApprover
Approve field taskThe greenhouse manager checks the field and cycle before work starts.Greenhouse Manager
Review harvestThe harvest reviewer checks the live harvest and linked cycle.Harvest Reviewer
Approve field tasksGreenhouse Manager
Approve HarvestsHarvest Reviewer
4 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Greenhouse Management to the work that is theirs. Pick a role to see what it starts with.

Greenhouse Manager

Plans crop cycles and approves field work before an operator starts it.

This is the first screen this role sees.

OverviewActive crop cycles

Active crop cycles

Crop cycles · Greenhouse Manager

Planted2
CROP-2026-041Spring basil, north house
12 Oct
INPUT-2026-027Butter lettuce, spring bed
14 Oct
Add
Growing2
FIELD-N01Cherry tomato, bay 4
02 Nov
OBS-2026-064Sweet pepper, west house
11 Oct
Add
Harvesting2
HARV-2026-118English cucumber, east house
18 Oct
ZONE-E03Genovese basil, summer cycle
18 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Read what happened by field and cycle

Read cycle progress, work completion, input use and harvest outcomes.

Overview
Greenhouse Management · Overview

Greenhouse Management dashboard

This quarter

Field tasks in view
6
Planting
2
Irrigation
1
Feeding
1

Crop cycles by status

How far records got this quarter

StageReachedStep
Planned26
Planted1558%
Growing1173%
Harvesting764%

Number of crop cycles by status

Sample counts per stage

700
40Planned
30Planted
70Growing
40Harvesting
70Closed
Example screen with sample data
  1. 01Cycle stages by field

    Show crop cycles by field, crop, variety and current status.

  2. 02Upcoming harvests

    List expected harvest dates beside actual harvest dates for each cycle.

  3. 03Field task completion

    Compare task type, assignee, due date, completion date and status by field.

  4. 04Input lot availability

    Show quantity on hand, unit and expiry by input lot.

  5. 05Input use by task

    Group consumed quantities under the task and linked input stock lot.

  6. 06Harvest quantity by cycle

    Group recorded quantities, units and grades under their crop cycles.

  7. 07Field observation history

    Read dated observation type, value, unit and notes by field.

  8. 08Nutrient application history

    Read applied quantity, input name, unit and applicator by field and date.

All reports and dashboards

Who it's for

Fit the work to your growing areas

See how Greenhouse Management fits your kind of team.

Production greenhouses

Coordinate recurring crop work and harvest review across growing areas.

Nursery growing teams

Keep variety, planting work and field observations tied to each cycle.

Mapped growing areas

Maintain field identities and surveyed boundaries alongside crop work.

Controls

Check lot use and recorded outcomes

Each stage of cycle to harvest names the role that acts and the status it records, so a change is never anonymous.

OverviewCycle to harvest
Greenhouse Management · Process

Cycle to harvest

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
4
Tables touched
10
Plan cycle
Greenhouse Manager
StatusPlanned → Planted
RecordsCrop cycles, Harvests, Fields
Approve field taskApproval
Greenhouse Manager
StatusPlanned → Approved
RecordsFields
Execute field work
Grower
StatusApproved → in progress → Completed
Cycle to harvest
  1. Start
    Plan cyclePlanned → Planted
    Crop cycles
  2. Approval
    Approve field taskPlanned → Approved
    Fields
  3. Step
    Execute field workApproved → in progress → Completed
    Grower
  4. Step
    Record harvestGrowing → Harvesting
    Harvests
  5. Approval
    Review harvestGreenhouse Manager, Harvest Reviewer
    Harvests
Example screen with sample data

See each stage in detail

AI agent

Set up the first cycle with Proto

Ask Proto to help organize the greenhouse setup and review cases.

It can

  • Greenhouse Manager: Ask for a rehearsal plan that follows a crop cycle from planting through assigned work and harvest review.
  • Grower: Ask which field and cycle details to check before entering a completed task or observation.
  • Stock Controller: Ask for a lot reconciliation checklist using quantity on hand, unit, expiry and linked usage.
  • Harvest Reviewer: Ask for the live harvest fields and cycle link to inspect before acceptance.

Stays with a person

  • Proto can prepare a configuration or point out incomplete record links.
  • The named manager and harvest reviewer make the operational decisions.
  • The team confirms measurements, physical stock and surveyed geometry against its own source of truth before acting.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Greenhouse Management
  • Survey capture
  • Stock source
  • Measurement source
  • Equipment control
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Crop cycles4
  • Field work5
  • Input stock and usage5
  • Harvest review4
  • Greenhouse zones3
  • Observations and readings6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Map the growing areas

    Agree how physical spaces become Fields and which surveyed shapes belong in GreenhouseZones. Confirm field codes, names and availability.

  2. Set up people and access

    Connect People to Users and assign manager, grower, stock controller, reviewer and survey duties. Test an assigned person’s task access.

  3. Load the starting records

    Enter an active crop cycle and reconcile one input lot’s quantity, unit and expiry.

  4. Rehearse field work

    Plan a feeding or irrigation task, have the manager approve it, then record completion and any input consumption.

  5. Review a harvest

    Enter a dated quantity, unit and grade against the cycle and have the harvest reviewer check the live record.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Greenhouse Management.

All questions
How do I get started?

Click Get started, then use Proto to configure Greenhouse Management for your business. Start with one field, one crop cycle, the people who approve and perform work, one input lot and a representative harvest.

How do I organize repeat plantings?

Create a separate crop cycle for each planting, linked to the field where it grows. Keep crop and variety names consistent so repeat plantings can be compared without mixing their tasks or harvests.

Can I assign irrigation and feeding work?

Yes. A field task can carry Irrigation or Feeding as its task type, with a due date, cycle, field and assigned person. The manager reviews planned work before it is marked approved.

How is input use tracked?

Record the lot in input stock and link each applied quantity to both that lot and the field task. Review the lot's unit, expiry and quantity on hand before another use.

Where do field measurements go?

Use a field observation for the date, type, value, unit and notes of a scouting finding. Use a nutrient reading for an applied input, quantity, unit, date, field and applicator.

How is a harvest reviewed?

Enter its date, measured quantity, unit, grade and crop cycle. A named harvest reviewer checks the live record and linked cycle before accepting the evidence.

Can I keep maps of growing areas?

A greenhouse zone record can hold surveyed boundary geometry, survey date and area linked to a field. Agree the field and zone naming before importing maps.

What should I prepare for the first pilot?

Bring one field, a current planting, the people who approve and perform work, one input lot and a measured harvest. Rehearse the handoffs before adding more growing areas.

Who can see assigned work?

The Field work board shows the assigned person on each task. Set up People and Users links, then rehearse the manager and grower permissions before opening task records to the wider team.

Set up Greenhouse Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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