Hospital + HRMS + Accounting keeps employee administration alongside hospital service work and its financial follow-up. An employee belongs to a position, department, location and payroll calendar.
Hospital service episodes in one list
Service Reviewer decides from the episode revision and evidence.
Every feature works on the same records. Pick one to see the screen your team works in.
Employee, position and department context for hospital work and payroll periods.
Employees
| Employee ID | Full name | Department | Position | Location | Manager | |
|---|---|---|---|---|---|---|
| EMP-1048 | Tariq Ali | Emergency Services | Accounts payable analyst | Hillcrest surgical center | Clara Rossi | |
| EMP-1052 | Jenna Park | Facilities Operations | Accounts payable analyst | South outpatient clinic | Mariam Diallo | |
| EMP-1067 | Omar Salcedo | Facilities Operations | Payroll specialist | West rehabilitation unit | Gabriel Torres | |
| EMP-1081 | Vivienne Laurent | Human Resources | Radiology technician | West rehabilitation unit | Samir Nasser | |
| EMP-1094 | Neha Kulkarni | Facilities Operations | Emergency nurse, night shift | South outpatient clinic | Asha Mehta |
Track openings, candidate applications, interview feedback, offers and joining tasks.
Approval waits for the HR manager
| Requisition number | Position | Department | Hiring manager | Headcount | Status | |
|---|---|---|---|---|---|---|
| JR-82485 | Radiology technician | Emergency Services | Elise Moreau | 38 | Pending approval | |
| JR-25387 | Accounts payable analyst | Facilities Operations | Mariam Diallo | 35 | Pending approval | |
| JR-70475 | Emergency nurse, night shift | Emergency Services | Asha Mehta | 17 | Pending approval | |
| JR-50769 | Clinical services coordinator | Outpatient Care | Mariam Diallo | 34 | Pending approval | |
| JR-45606 | Payroll specialist | Human Resources | Zoe Williams | 14 | Pending approval |
Review weekly hours, dated leave requests and employee balances before payroll.
Approval conditions
| Timesheet number | Employee | Week start | Week end | Total hours | Approver | |
|---|---|---|---|---|---|---|
| TMS-81680 | Zoe Williams | 04 Nov | 06 Nov | 40 | Zoe Williams | |
| TMS-33262 | Kenji Watanabe | 30 Oct | 07 Nov | 40 | Kenji Watanabe | |
| TMS-30943 | Asha Mehta | 30 Oct | 05 Nov | 40 | Samir Nasser | |
| TMS-13644 | Minji Lee | 25 Oct | 29 Oct | 40 | Asha Mehta | |
| TMS-94834 | Mariam Diallo | 27 Oct | 01 Nov | 40 | Clara Rossi |
Inspect payroll periods, employee statements, statement lines and tax filings.
Approval waits for the finance reviewer
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-48051 | Administration monthly | 31 Oct | 03 Nov | 10 Nov | 350 | |
| PR-71173 | Executive monthly | 17 Oct | 20 Oct | 22 Oct | 440 | |
| PR-90770 | Administration monthly | 17 Oct | 20 Oct | 22 Oct | 130 | |
| PR-94058 | Casual staff weekly | 04 Nov | 09 Nov | 12 Nov | 840 | |
| PR-84450 | Physicians monthly | 12 Oct | 17 Oct | 20 Oct | 290 |
Track employee service episodes by date, hospital department, organization and owner.
Service charge lines
| Parent | Sequence | Description | Quantity | Amount | Outcome | |
|---|---|---|---|---|---|---|
| Respiratory assessment, Ward 4 | 10 | Emergency triage assessment | 690 | 410 | Pending | |
| Discharge coordination, Ward 2 | 90 | Outpatient chest imaging | 350 | 870 | Pending | |
| Postoperative ward rounds | 50 | Postoperative nursing visit | 200 | 470 | Pending | |
| Respiratory assessment, Ward 4 | 70 | Respiratory therapy session | 100 | 510 | Pending | |
| Discharge coordination, Ward 2 | 80 | Infusion chair service | 740 | 350 | Pending |
Keep charge items, evidence, review decisions and follow-up with each episode.
Approval conditions
| Source | Source revision | Decision | Reviewer | Evidence reference | |
|---|---|---|---|---|---|
| Radiology review, outpatient | 730 | Pending | Clara Rossi | Signed shift log 2026-118 | |
| Respiratory assessment, Ward 4 | 420 | Pending | Samir Nasser | Clinical note 2026-441 | |
| Postoperative ward rounds | 30 | Pending | Minji Lee | Charge review file 7732 | |
| Emergency triage, east wing | 380 | Pending | Asha Mehta | Supervisor memo 2026-54 | |
| Surgical prep support | 720 | Pending | Clara Rossi | Imaging order 2026-229 |
From hospital service to reviewed financial record ships ready to use. One step needs a named approval before the work moves on: Review service (Service Reviewer).
Name the employee, owner and department on the episode.
Put the service date on the team's calendar.
Attach charge detail and evidence to the episode.
Inspect the revision and record a decision.
Resolve follow-up and record completion.
Compare expected and confirmed amounts.
Open any hospital service episode to see its external reconciliations, the roles that work on it, its process stages and its approvals on one page.
Service date, Employee, Owner and Definition.
Each line is linked to this hospital service episode.
Hospital Operations Owner, Service Reviewer and Finance Reviewer, each with their own permissions.
Register service, with the role that acts.
Review service, with who decides.
Respiratory Care · Registered
| Source | External reference | Expected amount |
|---|---|---|
| Radiology review, outpatient | Remittance 2026-1041 | 360 |
| Discharge coordination, Ward 2 | Payroll bank batch 8821 | 160 |
| Postoperative ward rounds | Service claim 77304 | 740 |
Signed in as Service Reviewer
| Decision | Approver | |
|---|---|---|
| Review serviceInspect the revision and record a decision. | Service Reviewer | |
| Approve leave requests, job requisitions | HR Manager | |
| Approve payroll runs | Finance Reviewer |
Everyone opens Hospital + HRMS + Accounting to the work that is theirs. Pick a role to see what it starts with.
Full record and configuration access for the Hospital HRMS + Accounting app build and administration.
Maintains service episodes and coordinates charge and evidence follow-up.
This is the first screen this role sees.
Hospital service episodes · Hospital Operations Owner
Records independent decisions and verifies episode evidence.
This is the first screen this role sees.
Hospital service episodes · Service Reviewer
Maintains employee and hiring records and decides submitted leave requests.
This is the first screen this role sees.
Offers · HR Manager
| Offer number | Candidate | Position | Base salary | Start date | Status | |
|---|---|---|---|---|---|---|
| OFF-44968 | Luis Mendoza | Radiology technician | 70 | 26 Oct | Pending approval | |
| OFF-76025 | Luis Mendoza | Emergency nurse, night shift | 770 | 11 Oct | Pending approval | |
| OFF-62761 | Sofia Nguyen | Accounts payable analyst | 210 | 04 Nov | Pending approval | |
| OFF-83354 | Helena Novak | Radiology technician | 960 | 31 Oct | Pending approval | |
| OFF-47621 | Luis Mendoza | Clinical services coordinator | 380 | 11 Oct | Pending approval |
Prepares payroll runs and checks statements, lines and filings.
This is the first screen this role sees.
Payroll runs · Payroll Officer
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-48051 | Administration monthly | 31 Oct | 03 Nov | 10 Nov | 350 | |
| PR-71173 | Executive monthly | 17 Oct | 20 Oct | 22 Oct | 440 | |
| PR-90770 | Administration monthly | 17 Oct | 20 Oct | 22 Oct | 130 | |
| PR-94058 | Casual staff weekly | 04 Nov | 09 Nov | 12 Nov | 840 | |
| PR-84450 | Physicians monthly | 12 Oct | 17 Oct | 20 Oct | 290 |
Checks service value reconciliation and payroll run approval.
This is the first screen this role sees.
Payroll runs · Finance Reviewer
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-48051 | Administration monthly | 31 Oct | 03 Nov | 10 Nov | 350 | |
| PR-71173 | Executive monthly | 17 Oct | 20 Oct | 22 Oct | 440 | |
| PR-90770 | Administration monthly | 17 Oct | 20 Oct | 22 Oct | 130 | |
| PR-94058 | Casual staff weekly | 04 Nov | 09 Nov | 12 Nov | 840 | |
| PR-84450 | Physicians monthly | 12 Oct | 17 Oct | 20 Oct | 290 |
Answer service, workforce, payroll and reconciliation questions from connected records.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Registered | 32 | ||
| Scheduled | 11 | 34% | |
| Documented | 4 | 36% | |
| Reviewed | 1 | 25% |
Sample counts per stage
Count hospital service episodes by Definition and Status for a service period.
Sum service charge lines Amount by Parent and Outcome.
List follow-up actions by assigned to, due date and Status.
Compare expected amount and confirmed amount on external reconciliations by Source.
Count Employees by Department and Status.
Count leave requests by Approver and Status over start date.
Compare gross total and net total by payroll runs Calendar and pay date.
Sum tax filings Amount by Jurisdiction and Status.
See how Hospital + HRMS + Accounting fits your kind of team.
Each stage, from hospital service to reviewed financial record, names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Ask Proto to help inspect and configure the hospital's connected work.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 46 tablesStart with one team and one process, then add the rest once the basics are running.
Name the people responsible for employee records, service episodes, independent review, payroll runs and external reconciliation.
Set up organizations, departments, locations, positions, hospital department definitions, pay grades and payroll calendars.
Check employee and operational People records with managers, approvers and owners assigned.
Follow one hiring handoff, one timesheet and leave request, one payroll period and one service episode through charge review and reconciliation.
Open each role’s views, compare run totals and service values, then agree who resolves any difference.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure Hospital + HRMS + Accounting for your business. Start with one organization, department, employee, payroll calendar and representative service episode.
The episode names an operational owner from People. Charge lines, evidence, decisions and follow-up point back to that episode.
A reviewer records a decision against the episode revision, with a reason and evidence reference. The owner can then inspect that decision before closure.
Yes. The service calendar uses the date and status on each episode to show registered and scheduled work.
A charge line has its own outcome. External reconciliation compares expected and confirmed amounts for the episode, and follow-up can name the person resolving a difference.
Each employee points to a position, department, location and payroll calendar. Employment history stores dated lifecycle events.
Timesheets and leave requests each have an approver reference and statuses for submitted, approved and rejected work.
Payroll Officer and Finance Reviewer can inspect run periods and totals, employee statements and categorized statement lines.
Yes. A filing refers to a payroll run and jurisdiction and records amount, due date, status and confirmation reference.
Plan the clinical record, staff assignment, payroll or finance, general ledger and tax filing handoffs around the references on the relevant records.
Start free, then use Proto to change fields, steps and approvals before your team goes live.