All applications583

Find your application

583 applications

Open full catalog

Browse applications by category or open the full catalog.

Contractors HRMS
Start now
More

Features

Industries

Reference

More

HRMS for Contractors · Available now

Keep each contractor engagement ready for review.

HRMS for Contractors keeps a contractor assignment connected to the organization, worker, owner, profile, agreed rate, scope and effective dates. Operations staff prepare the engagement and record line-level compliance observations.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewEngagements to prepare
Contractors HRMS · Contractor engagements

Engagements to prepare

verified waits for the compliance reviewer

New contractor engagement
Contractor engagements in view
6
Draft
6
NumberNameOrganizationEmployeeOwnerEffective date
CE-21849Electrical inspection, West AnnexNorthbank Survey GroupTomas IbarraMira Solano14 Oct
CE-76789Roof repair, Harbor DepotStonepath Safety ServicesSamir HaddadOwen Calder16 Oct
CE-19351Site survey, North YardHarborline Site ServicesHana MoriMira Solano24 Oct
CE-41484HVAC commissioning, Tower BHarborline Site ServicesLeila OkaforSamir Haddad24 Oct
CE-92060Concrete testing, East WingStonepath Safety ServicesNadia KassemSamir Haddad21 Oct
6 of 6 records
Electrical inspection, West AnnexContractor engagements · CE-21849
Draft
OrganizationNorthbank Survey Group
EmployeeTomas Ibarra
OwnerMira Solano
Effective date14 Oct
Independent approvalCE-21849 · Electrical inspection, West Annex

Independent Approver reviews the engagement revision and records a verdict.

Waiting for Independent Approver
ApproveReturn
Example screen with sample data
Tables, ready to use
45
Saved views
14
Roles with set permissions
6
Reports and dashboards
8
Features

Work from the contractor engagement

Every feature works on the same records. Pick one to see the screen your team works in.

Engagement workspace

Keep a contractor assignment tied to its worker, owner, organization and dated terms.

  • Identify the assignment
  • Keep terms together
  • Pass on the current revision
  • Contractor engagements
  • Organizations
  • Employees
  • People
Explore engagement workspace
OverviewActive assignments
Contractors HRMS · Engagement workspace

Active assignments

Contractor engagements

New
NumberNameEmployeeOrganizationAgreed rateRate unit
CE-72466Electrical inspection, West AnnexHana MoriWesthaven Facilities250Hour
CE-98267Roof repair, Harbor DepotTomas IbarraBlue Mesa Construction230Day
CE-56764Site survey, North YardPriya MenonNorthbank Survey Group580Deliverable
CE-24725HVAC commissioning, Tower BMira SolanoHarborline Site Services420Hour
CE-47327Concrete testing, East WingJonah WhitmoreNorthbank Survey Group740Day
6 of 6 records
Electrical inspection, West AnnexContractor engagements · CE-72466
Hour
EmployeeHana Mori
OrganizationWesthaven Facilities
Agreed rate250
End date12 Oct
Example screen with sample data
Process

Follow the assignment from draft to close

Contractor engagement review ships ready to use. One step needs a named approval before the work moves on: Independent approval (Independent Approver).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Draft engagement

    Record worker, organization and terms

    Electrical inspection, West AnnexCE-21849 · Engagement Owner
    Draft engagementBy Engagement Owner

  2. Check compliance

    Inspect observations and evidence

    Electrical inspection, West AnnexCE-21849 · Compliance Reviewer
    Check complianceBy Compliance Reviewer

  3. Verify engagement

    Confirm the record is ready for decision

    Electrical inspection, West AnnexCE-21849 · Compliance Reviewer
    Verify engagementBy Compliance Reviewer

  4. Independent approval

    Have a separate approver decide on the revision

    Electrical inspection, West AnnexCE-21849 · Independent Approver
    Independent approvalBy Independent Approver
    ApprovalIndependent Approver reviews the engagement revision and records a verdict.

  5. Activate assignment

    Start the approved engagement

    Electrical inspection, West AnnexCE-21849 · Engagement Owner
    Activate assignmentBy Engagement Owner

  6. Close engagement

    Record the end of the assignment

    Electrical inspection, West AnnexCE-21849 · Engagement Owner
    Close engagementBy Engagement Owner

Start with Engagement review

Inside a record

Keep external references traceable

Open any contractor engagement to see its contractor compliance items, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Organization, Employee, Owner and Effective date.

  2. 2
    Contractor compliance items

    Each line is linked to this contractor engagement.

  3. 3
    Who works on it

    Admin, Engagement Owner and Compliance Reviewer, each with their own permissions.

  4. 4
    Process stages

    Draft engagement and Verify engagement, with the role that acts.

  5. 5
    Approvals

    Independent approval, with who decides.

Engagements to prepareElectrical inspection, West Annex
Contractors HRMS · Contractor engagements

Electrical inspection, West Annex

Northbank Survey Group · Draft

Log activity
1
Record details
OrganizationNorthbank Survey Group
EmployeeTomas Ibarra
OwnerMira Solano
Effective date14 Oct
2
Contractor compliance items

Electrical inspection, West Annex

ParentDescriptionObserved on
Exterior lighting, South CampusLiability coverage ends before assignment25 Oct
Roof repair, Harbor DepotTax declaration missing signature15 Oct
Exterior lighting, South CampusSite induction record awaiting review12 Oct
Contractor compliance items
6
3

Who works on it

  • AdminManage Organizations, People, contractor profiles
  • Engagement OwnerManage contractor engagements, contractor compliance items
  • Compliance ReviewerManage contractor compliance items, evidence documents…
4

Process stages

  • Draft engagementEngagement Owner
  • Verify engagementCompliance Reviewer
5

Approvals

  • Independent approvalIndependent Approver
    Approved
Example screen with sample data
Approvals

Give each revision a named decision

The person who prepares the terms should hand the current revision to an Independent Approver.

OverviewApprovals
Contractors HRMS · Overview

Approvals

Signed in as Independent Approver

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • TMS-91753TMS-91753
    Requested by Tomas Ibarra
    Submitted3dActions
  • TMS-29795TMS-29795
    Requested by Nadia Kassem
    Submitted3dActions
  • TMS-24951TMS-24951
    Requested by Dev Arora
    Submitted3dActions
  • TMS-38631TMS-38631
    Requested by Leila Okafor
    Submitted4dActions

Who approves what

DecisionApprover
Independent approvalHave a separate approver decide on the revisionIndependent Approver
Approve contractor engagementsIndependent Approver
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Contractors HRMS to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains organization, person and profile configuration and controls access.

  • Manage Organizations, People, contractor profiles
  • View contractor engagements, review decisions, state history

Roles and permissions

Reports

See what needs attention

Answer assignment, evidence, decision and follow-up questions from linked records.

Overview
Contractors HRMS · Overview

Contractors HRMS dashboard

This quarter

Timesheets in view
6
Total hours
240
Submitted
6

Contractor engagements by status

How far records got this quarter

StageReachedStep
Draft26
Verified1662%
Approved850%
Active450%

Number of contractor engagements by status

Sample counts per stage

600
20Draft
20Verified
20Approved
60Active
40Ended
Example screen with sample data
  1. 01Engagement state by organization

    Group assignments by organization and status to find work awaiting review.

  2. 02Agreed rate by unit

    Compare agreed rates and rate units on individual engagements.

  3. 03Upcoming engagement end dates

    List active assignments by end date and owner.

  4. 04Compliance outcomes by engagement

    Group accepted, pending and rejected observations by parent engagement.

  5. 05Evidence verification list

    Show each document's verification flag and verifier beside its source engagement.

  6. 06Decision trail by revision

    Read verdict, reviewer and decision date for each source revision.

  7. 07Outstanding follow-up

    List open actions with assignee, due date and source.

  8. 08Contractor timesheet review

    Show submitted weekly timesheets by worker and approver.

All reports and dashboards

Who it's for

Fit your contractor workforce

See how Contractors HRMS fits your kind of team.

Field service contractors

Run contractor engagement reviews for field service contractors.

Construction contractors

Run contractor engagement reviews for construction contractors.

Professional services contractors

Run contractor engagement reviews for professional services contractors.

Controls

Retain the decision trail

Each stage of contractor engagement review names the role that acts and the status it records, so a change is never anonymous.

OverviewContractor engagement review
Contractors HRMS · Process

Contractor engagement review

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
1
Roles involved
4
Tables touched
10
Verify engagement
Compliance Reviewer
StatusDraft → Verified
RecordsContractor engagements
Independent approvalApproval
Independent Approver
StatusVerified → Approved
RecordsReview decisions
Activate assignment
Engagement Owner
StatusApproved → Active
Contractor engagement review
  1. Start
    Verify engagementDraft → Verified
    Contractor engagements
  2. Approval
    Independent approvalVerified → Approved
    Review decisions
  3. Step
    Activate assignmentApproved → Active
    Engagement Owner
  4. Step
    Record worker timeSubmitted → Approved
    Time entries
  5. Step
    Close engagementActive → Ended
    State history
Example screen with sample data

See each stage in detail

AI agent

Ask Proto for the current case

Use Proto to prepare and inspect contractor engagement work.

It can

  • Engagement Owner: Ask for draft assignments with effective dates and unresolved actions.
  • Compliance Reviewer: Ask for pending observations and unverified documents by source engagement.
  • Independent Approver: Ask for a summary of the current revision, evidence and pending decision.
  • HR Coordinator: Ask for submitted weekly timesheets for contractor employees.

Stays with a person

  • A person must inspect the evidence and decide whether an engagement can proceed.
  • Proto can gather linked records and point out incomplete work, but the named reviewer records the verdict on the source revision.
  • Check the underlying record before acting on a summary.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Contractors HRMS
  • Document store
  • Payroll service
  • Identity directory
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 45 tables
45tables
  • Engagement workspace4
  • Profiles and rate terms3
  • Compliance review3
  • Independent decisions3
  • Follow-up actions3
  • Worker time and records4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operating scope

    Select an organization, worker population, owner and reviewer for a pilot.

  2. Prepare core records

    Add Organizations, People, ContractorProfiles and Employees before creating engagements.

  3. Enter a live case

    Record the assignment’s scope, rate unit, agreed rate and dates, then add a compliance observation and evidence reference.

  4. Rehearse the decision

    Have a separate approver inspect the source revision and record a verdict; repeat with a returned case.

  5. Review follow-up

    Assign an unresolved action and verify that its owner, due date and resolution are visible.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Contractors HRMS.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS for Contractors for your business. Begin with one organization, one worker, an engagement owner and an independent reviewer.

What is the main record?

The contractor engagement holds the organization, employee, owner, profile, scope, agreed rate and dates.

How are contractor rates recorded?

Enter the agreed rate and choose Hour, Day or Deliverable as the rate unit on the engagement.

Where does supporting evidence go?

Evidence Documents link a dated reference to the source engagement and records who verified it.

How is a compliance issue followed up?

Create a Follow Up Actions record against the engagement with an assignee, due date and resolution.

Who decides whether an engagement is approved?

The Independent Approver records a Review Decisions verdict for the source revision after inspecting the engagement and evidence.

Can I see the history of a status change?

A State History entry can hold the source, actor, earlier and later status, revision and occurrence date. Ask the team to record a transition before relying on that trail.

Can I track current assignments?

Active assignments and the overview page show engagement state, effective dates and unresolved actions.

Does worker time appear alongside the assignment?

The engagement links to Employees; weekly Timesheets and Time Entries belong to the employee record.

Set up Contractors HRMS your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

Get started with Proto

Your app is selected. Download Proto, then open it with this context.

Selected appHRMS for Contractors

Choose your computer’s platform.

Download Proto

Install Proto, then return to this panel.

Already installed? Open Proto

Free to use. Your own model provider may charge for usage.