Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Education HRMS
- Identity and directory
- Teaching timetable
- Payment execution
- Tax filing submission
- Document storage
HRMS for Education · Available now
Example screen with sample data
Faculty assignments and the people work around them.
Education HR leaders use HRMS for Education to connect school districts, departments, campuses, positions and employees with the work that follows a hire. Requisitions, applications, interviews and offers lead into employment history and onboarding checklists.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewRequisitions awaiting approval×
Education HRMS · Job requisitions
New job requisition
Requisitions awaiting approval
approval waits for the hiring manager
Job requisitions in view
6Total headcount
51Pending approval
6| Requisition number | Position | Department | Hiring manager | Headcount | Target start date | |
|---|---|---|---|---|---|---|
| JR-35838 | Learning support counselor | Science Laboratories | Lena Adeyemi | 9 | 24 Oct | |
| JR-84153 | Library services coordinator | Learning Support | Felix Navarro | 12 | 27 Oct | |
| JR-90679 | Mathematics tutor, evening program | Learning Support | Ibrahim Saleh | 7 | 12 Oct | |
| JR-54700 | Science lab technician | Student Services | Anika Rahman | 11 | 05 Oct | |
| JR-86964 | Science lab technician | Science Laboratories | Felix Navarro | 8 | 18 Oct |
6 of 6 records
Learning support counselorJob requisitions · JR-35838
Pending approvalDepartmentScience Laboratories
Hiring managerLena Adeyemi
Headcount9
Target start date24 Oct
Requisition approvalJR-35838 · Learning support counselor
Hiring Manager approves the proposed opening.
Waiting for Hiring Manager
ApproveReturn
- Tables, ready to use
- 45
- Saved views
- 16
- Roles with set permissions
- 7
- Reports and dashboards
- 8
Features
See the work behind every staff decision
Every feature works on the same records. Pick one to see the screen your team works in.
Faculty assignments
Place faculty work against an academic calendar and keep each assignment's owner and status clear.
- Calendar context
- Teaching record
- Review trail
- Organizations
- Academic calendars
- Employees
- Departments
- Faculty assignments
- Faculty leave entries
OverviewFaculty decisions awaiting review×
Education HRMS · Faculty assignments
New
Faculty decisions awaiting review
Approval conditions
| Source | Reviewer | Source revision | Evidence reference | Decision | |
|---|---|---|---|---|---|
| Education policy, evening seminar | Amara Brooks | 590 | TRN-2026-014 | Pending | |
| Biology 201, autumn seminar | Mei Calder | 140 | SAFE-2026-026 | Pending | |
| Chemistry lab, autumn section A | Lena Adeyemi | 340 | LOAD-2026-041 | Pending | |
| Chemistry lab, autumn section A | Nico Valdez | 150 | COVER-2026-018 | Pending | |
| Statistics 104, summer workshop | Sofia Bennett | 120 | LAB-2026-039 | Pending |
6 of 6 records
TRN-2026-014Review decisions · RD-21398
PendingSourceEducation policy, evening seminar
ReviewerAmara Brooks
Source revision590
People and positions
Keep employees, seats, departments and campuses aligned as staff move through the organization.
- Organization structure
- Seat and person
- Change history
- Organizations
- Departments
- Locations
- Job titles
- Pay grades
- Positions
OverviewEmployee roster×
Education HRMS · People and positions
New
Employee roster
Employees
Active3
EDU-2041Nico Valdez
EDU-2113Dalia Mercer
EDU-2192Clara Obeng
Add
On leave3
EDU-2076Amara Brooks
EDU-2158Kiran Sethi
EDU-2235Yusuf Hale
Add
Recruiting and onboarding
Connect an approved opening to its candidates, interviews, offer and first employee tasks.
- Opening
- Candidate path
- Offer and start
- Positions
- Job requisitions
- Candidates
- Applications
- Interviews
- Offers
OverviewApplications pipeline×
Education HRMS · Recruiting and onboarding
New
Applications pipeline
Applications
| Application number | Candidate | Requisition | Recruiter | Applied at | Stage | |
|---|---|---|---|---|---|---|
| APP-40900 | Lena Adeyemi | Library coordinator opening | Elena Park | 08 Oct | Applied | |
| APP-23915 | Felix Navarro | Library coordinator opening | Anika Rahman | 08 Oct | Screen | |
| APP-37766 | Ibrahim Saleh | Evening mathematics tutor opening | Ravi Iyer | 25 Oct | Phone interview | |
| APP-35017 | Ravi Iyer | Faculty payroll specialist opening | Mei Calder | 17 Oct | Onsite | |
| APP-37660 | Ravi Iyer | Evening mathematics tutor opening | Nico Valdez | 07 Oct | Offer |
6 of 6 records
Lena AdeyemiApplications · APP-40900
AppliedRequisitionLibrary coordinator opening
RecruiterElena Park
Applied at08 Oct
Time, leave and payroll
Review staff absence and worked hours before preparing pay periods and statements.
- Leave policy
- Time capture
- Pay period
- Leave types
- Leave balances
- Leave requests
- Timesheets
- Time entries
- Payroll calendars
OverviewLeave approval inbox×
Education HRMS · Time, leave and payroll
New
Leave approval inbox
Approval conditions
| Request number | Employee | Leave type | Start date | End date | Days | |
|---|---|---|---|---|---|---|
| LR-43530 | Mei Calder | Study leave | 08 Oct | 15 Oct | 15 | |
| LR-22526 | Mei Calder | Parental leave | 26 Oct | 31 Oct | 21 | |
| LR-71618 | Elena Park | Sabbatical leave | 09 Oct | 17 Oct | 18 | |
| LR-24732 | Felix Navarro | Faculty annual leave | 18 Oct | 25 Oct | 25 | |
| LR-42849 | Nico Valdez | Sabbatical leave | 08 Oct | 17 Oct | 1 |
6 of 6 records
Study leaveLeave requests · LR-43530
SubmittedEmployeeMei Calder
Start date08 Oct
End date15 Oct
Days15
ApproverMei Calder
Performance and learning
Keep employee goals, reviews, course assignments and completed training tied to the right cycle.
- Cycle
- Review
- Learning
- Performance cycles
- Goals
- Performance reviews
- Courses
- Course enrollments
- Training records
OverviewPerformance reviews in progress×
Education HRMS · Performance and learning
New
Performance reviews in progress
Performance reviews
Self2
2027 leadership reviewPR-84347
Summer teaching feedback cyclePR-48493
Add
Manager1
2026 midyear staff reviewPR-77722
Add
Peer1
Winter support staff reviewPR-95839
Add
Upward1
2026 research staff reviewPR-39788
Add
Skip-level1
2026 research staff reviewPR-46198
Add
Faculty evidence and follow-up
Review a precise assignment revision and keep decisions, evidence and corrective work attached.
- Source evidence
- Decision
- Follow-up
- Faculty assignments
- Faculty leave entries
- Evidence documents
- Review decisions
- State history
- Follow-up actions
OverviewFaculty follow-up queue×
Education HRMS · Faculty evidence and follow-up
New
Faculty follow-up queue
Follow-up actions
Open3
Request missing degree transcriptStatistics 104, summer workshop
12 Oct
Correct spring teaching loadWriting studio, winter cohort
26 Oct
Obtain lab induction signatureStatistics 104, summer workshop
18 Oct
Add
In progress3
Confirm safeguarding renewalAnatomy tutorial, spring group B
09 Oct
Review leave cover for Biology 201Anatomy tutorial, spring group B
27 Oct
Close faculty payroll discrepancyAnatomy tutorial, spring group B
06 Oct
Add
Process
From an open seat to a reviewed assignment
From opening to faculty follow-up ships ready to use. 4 steps need a named approval before the work moves on: Requisition approval (Hiring Manager), Offer approval (Hiring Manager), Faculty review (Faculty Reviewer) and Leave approval (Hiring Manager).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Requisition approval
A hiring manager checks the seat and headcount before recruiting begins.
Learning support counselorJR-35838 · Hiring ManagerRequisition approvalBy Hiring ManagerApprovalHiring Manager approves the proposed opening. -
Offer approval
A hiring manager reviews pay, position and start date before an offer is sent.
Learning support counselorJR-35838 · Hiring ManagerOffer approvalBy Hiring ManagerApprovalHiring Manager approves the proposed offer. -
Hire and onboard
HR creates the employee and tracks dated setup tasks through completion.
Learning support counselorJR-35838 · HR ManagerHire and onboardBy HR Manager -
Faculty review
An independent reviewer checks the assignment revision and evidence before deciding.
Learning support counselorJR-35838 · Faculty ReviewerFaculty reviewBy Faculty ReviewerApprovalFaculty Reviewer decides against the recorded assignment revision. -
Leave approval
A manager checks the requested dates and balance before recording a decision.
Learning support counselorJR-35838 · Hiring ManagerLeave approvalBy Hiring ManagerApprovalHiring Manager approves or rejects the submitted request. -
Performance review
A named reviewer submits an assessment within the employee's review cycle.
Learning support counselorJR-35838 · Hiring ManagerPerformance reviewBy Hiring Manager
Inside a record
Keep calendars, people and pay in context
Open any job requisition to see its applications, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Department, Hiring manager, Headcount and Target start date.
- 2Applications
Each line is linked to this job requisition.
- 3Who works on it
HR Manager, Recruiter and Hiring Manager, each with their own permissions.
- 4Process stages
Every status change, in order.
- 5Approvals
Requisition approval and Offer approval, with who decides.
Requisitions awaiting approvalLearning support counselor×
Education HRMS · Job requisitions
Log activity
Learning support counselor
Science Laboratories · Pending approval
1
Record details
DepartmentScience Laboratories
Hiring managerLena Adeyemi
Headcount9
Target start date24 Oct
2
Applications
Learning support counselor
| Application number | Candidate | Requisition |
|---|---|---|
| APP-40900 | Lena Adeyemi | Library coordinator opening |
| APP-23915 | Felix Navarro | Library coordinator opening |
| APP-37766 | Ibrahim Saleh | Evening mathematics tutor opening |
- Applications
- 6
3
Who works on it
- HR ManagerManage Employees, employment history, onboarding checklists…
- RecruiterManage Candidates, Applications, Interviews
- Hiring ManagerManage job requisitions, Offers, Goals
5
Approvals
- Requisition approvalHiring ManagerApproved
- Offer approvalHiring ManagerWaiting
Approvals
Put the right person at each decision
The person entering an offer or faculty assignment should not decide their own review when independent judgment is required.
OverviewApprovals×
Education HRMS · Overview
Approvals
Signed in as Hiring Manager
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- JR-35838Learning support counselorPending approval1dActions
- JR-84153Library services coordinatorPending approval2dActions
- JR-90679Mathematics tutor, evening programPending approval5dActions
- JR-54700Science lab technicianPending approval5dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Requisition approvalA hiring manager checks the seat and headcount before recruiting begins. | Hiring Manager | |
| Offer approvalA hiring manager reviews pay, position and start date before an offer is sent. | Hiring Manager | |
| Faculty reviewAn independent reviewer checks the assignment revision and evidence before deciding. | Faculty Reviewer | |
| Leave approvalA manager checks the requested dates and balance before recording a decision. | Hiring Manager | |
| Approve Offers, leave requests | HR Manager | |
| Approve job requisitions, Offers, Timesheets, leave requests | Hiring Manager |
6 approval rules · set per role in Proto
Roles
A workspace for each role
Everyone opens Education HRMS to the work that is theirs. Pick a role to see what it starts with.
HR Manager
Owns employee lifecycle policy and reviews hiring, leave and performance exceptions.
This is the first screen this role sees.
OverviewRequisitions awaiting approval×
Requisitions awaiting approval
Job requisitions · HR Manager
| Requisition number | Position | Department | Hiring manager | Headcount | Target start date | |
|---|---|---|---|---|---|---|
| JR-35838 | Learning support counselor | Science Laboratories | Lena Adeyemi | 9 | 24 Oct | |
| JR-84153 | Library services coordinator | Learning Support | Felix Navarro | 12 | 27 Oct | |
| JR-90679 | Mathematics tutor, evening program | Learning Support | Ibrahim Saleh | 7 | 12 Oct | |
| JR-54700 | Science lab technician | Student Services | Anika Rahman | 11 | 05 Oct | |
| JR-86964 | Science lab technician | Science Laboratories | Felix Navarro | 8 | 18 Oct |
6 of 6 records
Recruiter
Coordinates open positions, candidates and interviews with hiring managers.
This is the first screen this role sees.
OverviewOpen requisitions×
Open requisitions
Job requisitions · Recruiter
Approved3
Learning Support CounselorLearning Support
Mathematics TutorPayroll Office
Student AdviserLearning Support
Add
Open2
Library Services CoordinatorScience Laboratories
Student AdviserLearning Support
Add
On hold1
Library Services CoordinatorScience Laboratories
Add
Hiring Manager
Decides requisitions and offers for their department and reviews assigned staff work.
This is the first screen this role sees.
OverviewRequisitions awaiting approval×
Requisitions awaiting approval
Job requisitions · Hiring Manager
| Requisition number | Position | Department | Hiring manager | Headcount | Target start date | |
|---|---|---|---|---|---|---|
| JR-35838 | Learning support counselor | Science Laboratories | Lena Adeyemi | 9 | 24 Oct | |
| JR-84153 | Library services coordinator | Learning Support | Felix Navarro | 12 | 27 Oct | |
| JR-90679 | Mathematics tutor, evening program | Learning Support | Ibrahim Saleh | 7 | 12 Oct | |
| JR-54700 | Science lab technician | Student Services | Anika Rahman | 11 | 05 Oct | |
| JR-86964 | Science lab technician | Science Laboratories | Felix Navarro | 8 | 18 Oct |
6 of 6 records
Faculty Coordinator
Maintains teaching assignments and the academic calendar context for faculty.
This is the first screen this role sees.
OverviewFaculty assignment workboard×
Faculty assignment workboard
Faculty assignments · Faculty Coordinator
Proposed2
Biology 201, autumn seminar2026 spring graduate calendar
Statistics 104, summer workshop2026 continuing education calendar
Add
Approved2
Calculus I, spring lectures2026 continuing education calendar
Environmental science field lab2026 faculty review calendar
Add
Assigned1
Chemistry lab, autumn section A2027 winter intensive calendar
Add
Active1
Writing studio, winter cohort2027 admissions calendar
Add
Faculty Reviewer
Records an independent decision on a faculty assignment revision.
This is the first screen this role sees.
OverviewFaculty assignment workboard×
Faculty assignment workboard
Faculty assignments · Faculty Reviewer
Proposed2
Biology 201, autumn seminar2026 spring graduate calendar
Statistics 104, summer workshop2026 continuing education calendar
Add
Approved2
Calculus I, spring lectures2026 continuing education calendar
Environmental science field lab2026 faculty review calendar
Add
Assigned1
Chemistry lab, autumn section A2027 winter intensive calendar
Add
Active1
Writing studio, winter cohort2027 admissions calendar
Add
Payroll Specialist
Prepares pay periods, statements and related time inputs.
This is the first screen this role sees.
OverviewTimesheets awaiting review×
Timesheets awaiting review
Timesheets · Payroll Specialist
| Timesheet number | Employee | Week start | Week end | Total hours | Approver | |
|---|---|---|---|---|---|---|
| TMS-74454 | Felix Navarro | 20 Oct | 25 Oct | 40 | Elena Park | |
| TMS-58251 | Ravi Iyer | 20 Oct | 29 Oct | 40 | Nico Valdez | |
| TMS-54690 | Felix Navarro | 22 Oct | 29 Oct | 40 | Amara Brooks | |
| TMS-49049 | Felix Navarro | 25 Oct | 27 Oct | 40 | Sofia Bennett | |
| TMS-46529 | Felix Navarro | 28 Oct | 01 Nov | 40 | Felix Navarro |
6 of 6 records
Admin
Maintains organizations, users and access for the operating team.
- Manage Organizations, People, Users, Departments, Locations
- View Employees, academic calendars, faculty assignments
Reports
Answer questions from the records
Ask concrete staffing, assignment, leave and payroll questions from the underlying records.
Overview×
Education HRMS · Overview
Education HRMS dashboard
This quarter
Offers in view
6Total base salary
3,690Pending approval
6Job requisitions by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 44 | ||
| Pending approval | 30 | 68% | |
| Approved | 18 | 60% | |
| Open | 12 | 67% |
Headcount by status
Sample totals per stage
- 01Faculty assignment status by academic term
Which teaching commitments remain proposed and which are active for each term?
- 02Faculty review decision history
Which revision did the reviewer approve or return, and when?
- 03Open faculty follow-up
Who owns overdue corrective action on an assignment?
- 04Recruiting pipeline by department
Which openings have applicants at each selection stage?
- 05Leave requests by approver
What dates and days are awaiting or have received a manager decision?
- 06Timesheet review by week
Compares weekly submitted and approved timesheets by employee and approver.
- 07Payroll run status by calendar
Which periods still need approval before a separate payment step?
- 08Learning completion by employee
Shows enrollment status, completion date and course for each employee.
Who it's for
Built around education teams
See how Education HRMS fits your kind of team.
School districts
Coordinate district departments, campuses and teaching assignments under a common academic calendar.
Charter networks
Keep network-wide people records while each school retains clear hiring and faculty ownership.
Education foundations
Manage foundation staff and faculty assignments with a clear employing entity and approval trail.
Controls
Keep the revision and decision together
Each stage, from opening to faculty follow-up, names the role that acts and the status it records, so a change is never anonymous.
OverviewFrom opening to faculty follow-up×
Education HRMS · Process
From opening to faculty follow-up
Each stage, the role that acts and the status it records
Process stages
11Approval steps
4Roles involved
6Tables touched
9Requisition approvalApproval
Hiring ManagerStatusPending approval → Approved
RecordsDepartments, Positions
Offer approvalApproval
Hiring Manager, RecruiterStatusPending approval → Approved
RecordsPositions
Hire and onboard
HR ManagerStatusPending → in progress
RecordsCandidates, Employees
- StartDepartmentsRequisition approvalPending approval → Approved
- ApprovalPositionsOffer approvalPending approval → Approved
- StepCandidatesHire and onboardPending → in progress
- ApprovalFaculty ReviewerFaculty reviewProposed → Approved
- ApprovalHiring ManagerLeave approvalSubmitted → Approved
AI agent
Ask for the next case to review
Give your team practical assistance with staffing, faculty follow-up and period reviews.
It can
- Recruiter: Find open requisitions and applications waiting for interviews by department.
- Faculty Coordinator: Summarize proposed assignments and unresolved follow-up for a term.
- Faculty Reviewer: Gather the assignment revision, evidence references and prior decision before review.
- Hiring Manager: List submitted leave requests with dates, days and approver.
Stays with a person
- The assistant can prepare a case and point to the underlying record.
- A manager or reviewer makes the approval decision after checking the source.
- Pay execution, filing submission and changes to sensitive access follow their named operating procedures.
- Use the role's permitted view when asking for private employee information.
Show faculty assignments proposed for the current term and their owners.
List leave requests awaiting my approval with their start and end dates.
Which payroll runs are pending approval for this calendar?
The assistant can prepare a case and point to the underlying record.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 45 tables45tables
- Faculty assignments9
- People and positions11
- Recruiting and onboarding9
- Time, leave and payroll11
- Performance and learning7
- Faculty evidence and follow-up7
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Set the foundation
Agree organizations, campuses, departments, job titles, positions, calendars and people identifiers. Name the owners of pay, faculty review and hiring decisions.
Load staff and openings
Import employees and history after reference data. Reconcile their position, manager, location and payroll calendar. Add open requisitions and active applications.
Set up faculty work
Configure the academic calendar for the first term and enter assignments with employee, owner, course reference and teaching hours. Test evidence and revision review.
Rehearse operating cycles
Work a hire, a leave approval, a submitted timesheet, a payroll run and a performance review with the named people who will use them.
Review and expand
Check access, reconcile source systems and close pilot follow-up actions before adding other campuses or organizations.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure HRMS for Education for your business. Begin with one organization, academic calendar, campus, approved opening and faculty assignment so the team can rehearse its decisions.
Can we work across several campuses?
Yes. Locations hold campuses and other work sites, while departments, positions and employees retain their own references. Agree the codes and access scope before importing additional sites.
How are faculty assignments tied to the academic year?
Each assignment refers to an academic calendar and holds an academic date and term. The coordinator should check the effective calendar and the employee before preparing review.
Who approves a faculty assignment?
Name a Faculty Reviewer who checks the assignment revision and supporting evidence. Their decision records the reviewer, source revision, outcome and reason.
How do hiring approvals work?
A requisition can wait for approval before recruiting. An offer has its own approval state, proposed pay and start date. Assign the decision maker for each handoff during setup.
Can managers review leave and timesheets?
Leave requests and timesheets each have an approver reference and submitted status. Give managers the relevant worklists and rehearse a decision against the detail record.
What connects payroll to employees?
Employees carry a payroll calendar; pay statements link a run to an employee. Check the calendar, period and statement amounts before the run approval decision.
How do we follow onboarding work?
An employee checklist groups dated tasks with categories, assignees and statuses. Blocked or pending tasks remain visible to HR and the hiring manager.
Can we track performance and training?
Performance cycles contain subject-by-reviewer reviews. Courses, enrollments and training records keep assigned learning and completion history tied to the employee.
What should we connect before using payment or filing statuses?
Identify the payment and filing owners, map their identifiers and establish a confirmation and reconciliation step. Internal approval is only one part of those operating cycles.
Set up Education HRMS your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.