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Factory Workers HRMS
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HRMS for Factory Workers · Available now

Keep factory people, time and pay records connected.

HRMS for Factory Workers keeps each employee linked to a department, position, location, manager and payroll calendar. HR Business Partner maintains the person and position record; employees submit weekly time and leave requests; Payroll Admin prepares pay runs and statements.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewTimesheets waiting for approval
Factory Workers HRMS · Timesheets

Timesheets waiting for approval

approval waits for the approver

New timesheet
Timesheets in view
6
Total hours
240
Timesheet numberEmployeeWeek startWeek endTotal hoursApprover
TMS-22513Talia Mensah26 Oct02 Nov40Omar Becker
TMS-41403Elias Romero01 Nov03 Nov40Kenji Okoro
TMS-62851Arun Flores26 Oct02 Nov40Elias Romero
TMS-17661Kenji Okoro02 Nov05 Nov40Nina Shah
TMS-46314Omar Becker31 Oct03 Nov40Jade Nwosu
6 of 6 records
TMS-22513Timesheets · TMS-22513
EmployeeTalia Mensah
Week start26 Oct
Week end02 Nov
Total hours40
ApproverOmar Becker
Approve timesheetTMS-22513 · TMS-22513

The named approver decides whether the submitted week is accepted.

Waiting for Hiring Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
14
Roles with set permissions
8
Reports and dashboards
9
Features

See the workforce in context

Every feature works on the same records. Pick one to see the screen your team works in.

People and positions

Keep each worker's department, position, location and manager clear as the workforce changes.

  • Structure
  • Person
  • History
  • Employees
  • Departments
  • Positions
  • Job titles
  • Locations
  • Pay grades
Explore people and positions
OverviewActive employee register
Factory Workers HRMS · People and positions

Active employee register

Employees

New
Employee IDFull nameDepartmentPositionLocationManager
PLT-30041Marisol VegaPress ShopMachine setter, press shopPlant A assembly hallLuis Farouk
PLT-30058Kenji OkoroAssemblyMaterials handler, Plant BPlant B packaging floorNina Shah
PLT-30112Asha NordinNight Shift OperationsMaterials handler, Plant BFinished goods warehouseKenji Okoro
PLT-30149Luis FaroukNight Shift OperationsNight shift supervisor, Line 2Employee training roomMarisol Vega
PLT-30203Jade NwosuMaterials ControlForklift operator, loading bayFinished goods warehouseTalia Mensah
6 of 6 records
PLT-30041Employees · EMP-20242
Active
Full nameMarisol Vega
DepartmentPress Shop
PositionMachine setter, press shop
LocationPlant A assembly hall
ManagerLuis Farouk
Example screen with sample data
Process

Follow hours into pay

Worker time to pay ships ready to use. 2 steps need a named approval before the work moves on: Approve timesheet (Hiring Manager) and Approve payroll (Admin).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Record hours

    The employee enters dated regular or overtime hours for the week.

    TMS-22513TMS-22513 · Employee
    Record hoursBy Employee

  2. Submit timesheet

    The employee checks the week and sends it to the named approver.

    TMS-22513TMS-22513 · Employee
    Submit timesheetBy Employee

  3. Approve timesheet

    The approver reviews the detail and records a decision.

    TMS-22513TMS-22513 · Hiring Manager
    Approve timesheetBy Hiring Manager
    ApprovalThe named approver decides whether the submitted week is accepted.

  4. Prepare payroll

    Payroll Admin prepares the period's worker statements and totals.

    TMS-22513TMS-22513 · Payroll Admin
    Prepare payrollBy Payroll Admin

  5. Approve payroll

    The run's decision owner checks the period before posting.

    TMS-22513TMS-22513 · Admin
    Approve payrollBy Admin
    ApprovalAdmin decides on the reviewed payroll run before posting.

  6. Record payment

    Payroll Admin records the confirmed payment outcome.

    TMS-22513TMS-22513 · Payroll Admin
    Record paymentBy Payroll Admin

Start with Time to pay

Inside a record

Connect the source of each outcome

Open any timesheet to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Employee, Week start, Week end and Total hours.

  2. 2
    Linked records

    Records linked to this timesheet.

  3. 3
    Who works on it

    Employee, Payroll Admin and CHRO / VP People, each with their own permissions.

  4. 4
    Process stages

    Record hours and Submit timesheet, with the role that acts.

  5. 5
    Approvals

    Approve timesheet and Approve payroll, with who decides.

Timesheets waiting for approvalTMS-22513
Factory Workers HRMS · Timesheets

TMS-22513

Log activity
1
Record details
EmployeeTalia Mensah
Week start26 Oct
Week end02 Nov
Total hours40
3

Who works on it

  • EmployeeManage Goals, leave requests, time entries, Timesheets
  • Payroll AdminManage pay statement lines, pay statements, payroll calendars…
  • CHRO / VP PeopleView Applications, benefit enrollments, benefit plans…
4

Process stages

  • Record hoursEmployee
  • Submit timesheetEmployee
5

Approvals

  • Approve timesheetHiring Manager
    Approved
  • Approve payrollAdmin
    Waiting
Example screen with sample data
Approvals

Give each decision an owner

OverviewApprovals
Factory Workers HRMS · Overview

Approvals

Signed in as Hiring Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • TMS-22513TMS-22513
    Requested by Talia Mensah
    Waiting1dActions
  • TMS-41403TMS-41403
    Requested by Elias Romero
    Waiting1dActions
  • TMS-62851TMS-62851
    Requested by Arun Flores
    Waiting4dActions
  • TMS-17661TMS-17661
    Requested by Kenji Okoro
    Waiting4dActions

Who approves what

DecisionApprover
Approve timesheetThe approver reviews the detail and records a decision.Hiring Manager
Approve payrollThe run's decision owner checks the period before posting.Admin
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Factory Workers HRMS to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewMy weekly timesheets

My weekly timesheets

Timesheets · Employee

Timesheet numberWeek startWeek endTotal hoursStatusApprover
TMS-9926929 Oct01 Nov40DraftLuis Farouk
TMS-1462425 Oct29 Oct40SubmittedJade Nwosu
TMS-1360831 Oct03 Nov40ApprovedOmar Becker
TMS-8705404 Nov06 Nov40PostedAsha Nordin
TMS-4851223 Oct30 Oct40DraftNina Shah
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Answer the week's operating questions

Ask consistent questions about staffing, time, training, leave and payroll periods.

Overview
Factory Workers HRMS · Overview

Factory Workers HRMS dashboard

This quarter

Leave requests in view
6

Timesheets by status

How far records got this quarter

StageReachedStep
Draft48
Submitted1123%
Approved436%
Rejected125%

Total hours by status

Sample totals per stage

2.0k0
1.0kDraft
-3000Submitted
-5000Approved
-6000Rejected
2.0kPosted
Example screen with sample data
  1. 01Employee distribution by department

    Count Employees by Department and Status at a stated cutoff.

  2. 02Weekly hours by employee

    Sum time entries Hours through Timesheets Employee and week start, separating Category.

  3. 03Leave requested and taken

    Compare leave requests Days by leave type and Status with leave balances Taken and Available.

  4. 04Safety training status

    Group course enrollments by Course Category and Status, with Employee and due date.

  5. 05Certification expiry

    List training records by expiration date, Status, Employee and Course.

  6. 06Payroll period totals

    Compare payroll runs gross total and net total by Calendar, period start and Status.

  7. 07Hiring pipeline

    Group Applications Stage under job requisitions Department and requisition number.

  8. 08Onboarding completion

    Compare onboarding checklists Status and percent complete with their onboarding tasks Status.

  9. 09Performance cycle progress

    Group performance reviews Status and overall rating by Cycle and review type.

All reports and dashboards

Who it's for

Built around factory people work

See how Factory Workers HRMS fits your kind of team.

Discrete manufacturing

Keep production workers, weekly time and required training connected to one employee record.

Process manufacturing

Review workforce records across operating departments and training requirements.

Multi-site factory groups

Read people, time and pay records by location, entity and payroll calendar.

Controls

Keep dates, status and evidence clear

Each stage of worker time to pay names the role that acts and the status it records, so a change is never anonymous.

OverviewWorker time to pay
Factory Workers HRMS · Process

Worker time to pay

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
2
Tables touched
6
Submit timesheet
Employee
StatusDraft → Submitted
RecordsTimesheets, Employees
Approve timesheetApproval
Any role with access
StatusSubmitted → Approved
RecordsTimesheets
Prepare payroll
Payroll Admin
StatusDraft → Calculating
RecordsPayroll runs
Worker time to pay
  1. Start
    Submit timesheetDraft → Submitted
    Timesheets
  2. Approval
    Approve timesheetSubmitted → Approved
    Timesheets
  3. Step
    Prepare payrollDraft → Calculating
    Payroll runs
  4. Step
    Review payroll totalsCalculating → pending approval
    Pay statement lines
  5. Approval
    Approve payrollPending approval → Approved
    Payroll runs
Example screen with sample data

See each stage in detail

AI agent

Prepare the work with Proto

Ask Proto to prepare record work and leave employee, pay and approval decisions with your team.

It can

  • HR Business Partner: Find the worker's current position and dated employment change before preparing a transfer.
  • Payroll Admin: Gather a period's run, statements and line categories for a human totals review.
  • L&D Admin: List safety enrollments due soon and training records whose expiry needs attention.
  • Recruiter: Assemble the position, requisition, application and offer trail for a hiring review.

Stays with a person

  • Proto can prepare a record and show the context for review.
  • A named person decides a timesheet, leave request, offer or payroll approval.
  • Confirm external payment, signed offer and course-completion outcomes with the system that owns them before recording the local result.
  • Keep access within the employee and role boundaries configured for your organization.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Factory Workers HRMS
  • Time collection
  • Scheduling
  • Learning delivery
  • Payment provider
  • Tax filing channel
  • Offer signing
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People and positions8
  • Time and leave6
  • Safety and learning5
  • Payroll and benefits9
  • Recruiting and onboarding9
  • Performance and development5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Define the workforce

    Agree on employee IDs, departments, positions, locations, managers and payroll calendars. Check the current employee register with HR Business Partner.

  2. Rehearse time and leave

    Enter a weekly timesheet with regular and overtime entries and a dated leave request. Have the named approver review each.

  3. Set up learning

    Add the safety courses relevant to the pilot roles, enroll a worker and retain one completion record with an expiry date.

  4. Run payroll review

    Prepare a period, inspect statement lines and totals, obtain the human approval and reconcile the payment outcome.

  5. Expand the population

    Add recruiting, onboarding and performance records after the first employee and payroll cycle is dependable.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Factory Workers HRMS.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS for Factory Workers for your business. Pilot one department, one payroll calendar, a representative worker and a complete weekly time-to-pay cycle.

How do workers record their hours?

They add dated time entries under a weekly timesheet and submit the week to its named approver.

Can we distinguish regular and overtime hours?

Yes. Each dated time entry has a category for Regular, Overtime, double time or on call.

How are leave requests reviewed?

An employee enters a leave type and dates, then the named approver reviews the submitted request with the employee's balance.

Where do safety training records live?

Courses hold the catalog, course enrollments hold the worker's assignment, and training records retain dated completion and expiry information.

How do we inspect a payroll period?

A payroll run identifies the calendar and dates. Pay statements and their lines explain each worker's amounts before the run is approved and recorded as paid.

Can we follow a candidate into onboarding?

Requisitions, applications and offers record the recruiting path. Employee records, onboarding checklists and tasks carry the worker's start preparations.

Who sees pay information?

Payroll Admin manages payroll records. Employee reads permitted pay statements; HR Business Partner has configured read access. Review each user's role before importing sensitive data.

What happens when a worker changes position?

Keep the current position on the employee record and record the dated change in employment history so the earlier position and manager remain visible.

Can this work across locations?

Employee records and positions link to locations, while payroll calendars carry entity, country and currency. Start with one location and reconcile its period before adding another.

Set up Factory Workers HRMS your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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