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Seasonal Workers HRMS
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HRMS for Seasonal Workers · Available now

Keep hiring, work and pay records connected.

HRMS for Seasonal Workers brings recruiting, employee records, onboarding, time, leave, pay, benefits, performance and training into one HR workspace. Recruiters work from open requisitions through applications, interviews and offers.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewRehireable workers
Seasonal Workers HRMS · Employees

Rehireable workers

Employees in one list

New employee
Employees in view
6
Rehireable
6
Employee IDFull nameHire dateTermination dateDepartmentStatus
SEA-2026-014Marisol Vega22 Oct25 OctWorker housingRehireable
SEA-2026-027Tariq Bello14 Oct17 OctWorker housingRehireable
SEA-2026-039Aisha Rahman31 Oct02 NovWorker housingRehireable
SEA-2026-052Eli Navarro31 Oct05 NovRecruitingRehireable
SEA-2026-068Hana Kim29 Oct01 NovRecruitingRehireable
6 of 6 records
SEA-2026-014Employees · EMP-83358
Rehireable
Full nameMarisol Vega
Hire date22 Oct
Termination date25 Oct
DepartmentWorker housing
Open requisitionEMP-83358 · SEA-2026-014

Admin reviews the requisition before Recruiter opens it.

Waiting for Recruiter
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
12
Roles with set permissions
8
Reports and dashboards
8
Features

Keep worker work in view

Every feature works on the same records. Pick one to see the screen your team works in.

People and positions

Keep employee identity, reporting lines and employment events usable through each return.

  • Starting record
  • Decision owner
  • Next action
  • Employees
  • Departments
  • Positions
  • Locations
  • Job titles
  • Employment history
Explore people and positions
OverviewActive workforce
Seasonal Workers HRMS · People and positions

Active workforce

Employees

New
Employee IDFull nameDepartmentPositionManagerLocation
SEA-2026-014Marisol VegaHarvest operationsSeasonal recruiter, main officeLucia MorettiMain recruitment office
SEA-2026-027Tariq BelloWorker housingShuttle driver, west routeMateo IdrisMain recruitment office
SEA-2026-039Aisha RahmanRecruitingPacking line lead, shed 2Mateo IdrisValley shuttle depot
SEA-2026-052Eli NavarroPayroll supportSeasonal recruiter, main officeOwen KofiValley shuttle depot
SEA-2026-068Hana KimRecruitingForklift operator, cold storeDev PatelWest packing shed
6 of 6 records
SEA-2026-014Employees · EMP-86385
Active
Full nameMarisol Vega
DepartmentHarvest operations
PositionSeasonal recruiter, main office
ManagerLucia Moretti
LocationMain recruitment office
Example screen with sample data
Process

Follow each worker transition

Requisition to worker record ships ready to use. 3 steps need a named approval before the work moves on: Open requisition (Recruiter), Approve offer (Recruiter) and Review time and leave (Admin).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Open requisition

    Create a position-backed request and review its approval.

    SEA-2026-014EMP-83358 · Hiring Manager
    Open requisitionBy Hiring Manager
    ApprovalAdmin reviews the requisition before Recruiter opens it.

  2. Review candidates

    Follow applications against the open requisition.

    SEA-2026-014EMP-83358 · Recruiter
    Review candidatesBy Recruiter

  3. Approve offer

    Check the proposed offer before it is sent.

    SEA-2026-014EMP-83358 · Recruiter
    Approve offerBy Recruiter
    ApprovalAdmin reviews the pay and start date before Recruiter sends the offer.

  4. Record hire

    Keep the employee and hire event connected.

    SEA-2026-014EMP-83358 · HR Business Partner
    Record hireBy HR Business Partner

  5. Complete onboarding

    Track assigned tasks to completion.

    SEA-2026-014EMP-83358 · Employee
    Complete onboardingBy Employee

  6. Review time and leave

    Check submitted hours and absence before pay.

    SEA-2026-014EMP-83358 · Employee
    Review time and leaveBy Employee
    ApprovalAdmin reviews submitted time and leave.

Start with Requisition to hire

Inside a record

Connect the surrounding systems

Open any employee to see its applications, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Full name, Hire date, Termination date and Department.

  2. 2
    Applications

    Each line is linked to this employee.

  3. 3
    Who works on it

    L&D Admin, Recruiter and Payroll Admin, each with their own permissions.

  4. 4
    Process stages

    Record hire and Complete onboarding, with the role that acts.

  5. 5
    Approvals

    Open requisition and Approve offer, with who decides.

Rehireable workersSEA-2026-014
Seasonal Workers HRMS · Employees

SEA-2026-014

Marisol Vega · Rehireable

Log activity
1
Record details
Full nameMarisol Vega
Hire date22 Oct
Termination date25 Oct
DepartmentWorker housing
2
Applications

SEA-2026-014

Application numberCandidateRequisition
APP-72888Mei ValenciaRidge cold store forklift operator
APP-37476Isaac DelgadoSeasonal recruiter, main office
APP-29502Luca RahimSeasonal recruiter, main office
Applications
6
3

Who works on it

  • L&D AdminManage course enrollments, Courses, training records
  • RecruiterManage Applications, Candidates, Interviews, job requisitions…
  • Payroll AdminManage pay statement lines, pay statements, payroll calendars…
4

Process stages

  • Record hireHR Business Partner, Recruiter
  • Complete onboardingEmployee
5

Approvals

  • Open requisitionRecruiter
    Approved
  • Approve offerRecruiter
    Waiting
Example screen with sample data
Approvals

Put each decision with its owner

OverviewApprovals
Seasonal Workers HRMS · Overview

Approvals

Signed in as Recruiter

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • JR-28178Recruiting
    Requested by Aisha Rahman
    Pending approval2dActions
  • JR-46213Recruiting
    Requested by Mateo Idris
    Pending approval1dActions
  • JR-63483Worker housing
    Requested by Owen Kofi
    Pending approval2dActions
  • JR-72387Worker housing
    Requested by Lucia Moretti
    Pending approval4dActions

Who approves what

DecisionApprover
Open requisitionCreate a position-backed request and review its approval.Recruiter
Approve offerCheck the proposed offer before it is sent.Recruiter
Review time and leaveCheck submitted hours and absence before pay.Admin
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Seasonal Workers HRMS to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewLeave approval inbox

Leave approval inbox

Leave requests · Employee

Request numberEmployeeLeave typeStart dateEnd dateStatus
LR-60960Marisol VegaJury duty leave28 Oct06 NovSubmitted
LR-81181Lucia MorettiBereavement leave19 Oct21 OctSubmitted
LR-76908Dev PatelFamily emergency leave25 Oct01 NovSubmitted
LR-81630Hana KimBereavement leave23 Oct31 OctSubmitted
LR-83893Marisol VegaFamily emergency leave27 Oct31 OctSubmitted
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Answer the operating questions

Use employee, hiring, leave, payroll and training records to answer operating questions.

Overview
Seasonal Workers HRMS · Overview

Seasonal Workers HRMS dashboard

This quarter

Job requisitions in view
6
Total headcount
113
Pending approval
6

Employees by status

How far records got this quarter

StageReachedStep
Active28
On leave932%
Terminated222%
Rehireable150%

Number of employees by status

Sample counts per stage

200
20Active
20On leave
20Terminated
20Rehireable
Example screen with sample data
  1. 01Workforce by department

    Group active employees by department and position.

  2. 02Rehireable worker list

    Show rehireable employees with hire and termination dates.

  3. 03Requisition progress

    Compare headcount, target start date and status for each requisition.

  4. 04Recruiting funnel

    Count applications by requisition and stage.

  5. 05Leave balance review

    Compare accrued, taken and pending leave for each employee and type.

  6. 06Timesheet approval status

    Show each weekly timesheet, hours and approval status.

  7. 07Payroll run review

    Compare gross total, employee count and status by calendar and pay period.

  8. 08Training expiry

    List training records by employee, course, expiry date and status.

All reports and dashboards

Who it's for

Fit changing staffing needs

See how Seasonal Workers HRMS fits your kind of team.

Multi-location employers

Coordinate employees, positions and pay calendars across work locations.

Peak-demand operators

Keep recruiting and returning-worker history clear when hiring volume rises.

Field and office teams

Review time, leave and training for workers in different locations.

Controls

Review before records advance

Each stage of requisition to worker record names the role that acts and the status it records, so a change is never anonymous.

OverviewRequisition to worker record
Seasonal Workers HRMS · Process

Requisition to worker record

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
3
Roles involved
5
Tables touched
14
Open requisitionApproval
Hiring Manager, Recruiter
StatusPending approval → Approved
RecordsJob requisitions, Positions
Approve offerApproval
Recruiter
StatusPending approval → Approved
RecordsOffers
Record hire
HR Business Partner, Recruiter
StatusOpen → Filled
RecordsEmployment history, Applications, Employees
Requisition to worker record
  1. Start
    Open requisitionPending approval → Approved
    Job requisitions
  2. Approval
    Approve offerPending approval → Approved
    Offers
  3. Step
    Record hireOpen → Filled
    Employment history
  4. Step
    Complete onboardingPending → in progress
    Onboarding checklists
  5. Approval
    Review time and leaveSubmitted → Approved
    Leave requests
Example screen with sample data

See each stage in detail

AI agent

Prepare the next action with Proto

Use Proto to prepare HR setup and review representative records with your team.

It can

  • Recruiter: Find applications by requisition and prepare an interview follow-up for review.
  • HR Business Partner (HRBP): Check a returning employee's record and dated history.
  • Payroll Admin: Compare a pay run's period, calendar and statements before approval.
  • L&D Admin: Find training records approaching expiry and prepare a review list.

Stays with a person

  • Proto can organize records and surface decisions, but the named human owner reviews the actual employee, pay and approval outcome.
  • Give it a representative case and check each referenced record before applying changes.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Seasonal Workers HRMS
  • Job boards
  • Interview calendars
  • E-signature
  • Payment service
  • Learning system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People and positions6
  • Recruiting and offers7
  • Onboarding and rehire5
  • Time and leave6
  • Payroll and benefits8
  • Performance and learning6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Foundation

    Review employee identity, departments, positions, locations and payroll calendars.

  2. Hiring

    Enter an open requisition and rehearse candidate, interview and offer decisions.

  3. Worker transition

    Prepare one new-hire checklist and one return case tied to prior employment history.

  4. Work and pay

    Submit time and leave, review approvals and check a payroll run with statements.

  5. Learning and review

    Check a course completion, training expiry and a performance review.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Seasonal Workers HRMS.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS for Seasonal Workers for your business. Pilot one department, one payroll calendar, a hiring case and a worker return.

Can I keep a returning worker’s earlier history?

Yes. Employees are the person record, while employment history can record Termination and Rehire events with effective dates.

Who reviews an open position?

Job requisitions carry an approval status, hiring manager, recruiter, position and target start date. Admin can review the pending requisition before Recruiter opens it.

How are candidates tracked?

Candidates link to Applications for a requisition. Interviews records scheduled conversations, recommendations and feedback.

Can offers be reviewed before sending?

Offers have draft, pending approval, approved and sent statuses. Review salary against the position and pay grade before sending.

How is onboarding assigned?

Onboarding checklists group onboarding tasks by employee. Tasks carry category, assignee, due date, status and evidence.

Can employees submit leave and hours?

Employee access includes leave requests, Timesheets and time entries. The related records carry dates, hours and approval statuses.

How does payroll find the right period?

Payroll runs belong to payroll calendars and includes period dates and pay date. Pay statements belong to the run and employee.

Where do completed courses appear?

Course enrollments track participation and training records stores completed training, expiry date and validity status.

What does the Employee Lifecycle page show?

It shows workforce distribution by department, a one-employee detail and the live employee register from a filtered population.

Set up Seasonal Workers HRMS your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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