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Union Workforce HRMS
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HRMS for Union Workforce · Available now

Run daily people work from hire through pay and development.

HRMS for Union Workforce keeps employee, position and department records alongside hiring, leave, time, pay, benefits and development records. An HR Business Partner maintains employees and positions.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewOffers awaiting approval
Union Workforce HRMS · Offers

Offers awaiting approval

approval waits for the recruiter

New offer
Offers in view
6
Total base salary
2,450
Pending approval
6
Offer numberCandidatePositionBase salaryStart dateStatus
OFF-48403Jamal VossShift steward, central plant14004 NovPending approval
OFF-32342Clara BanerjeeApprentice electrician, west shop21019 OctPending approval
OFF-84742Damon AliEquipment operator, east site42025 OctPending approval
OFF-49813Soren IqbalApprentice electrician, west shop76011 OctPending approval
OFF-54018Soren IqbalJourneyman electrician, north yard87017 OctPending approval
6 of 6 records
Jamal VossOffers · OFF-48403
Pending approval
PositionShift steward, central plant
Base salary140
Start date04 Nov
Approve openingOFF-48403 · Jamal Voss

Admin records the opening decision after the hiring review.

Waiting for Admin
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
14
Roles with set permissions
8
Reports and dashboards
9
Features

See the people work in context

Every feature works on the same records. Pick one to see the screen your team works in.

People and positions

Keep employees, reporting lines and open seats connected to the same organization.

  • Source record
  • Decision point
  • Outcome
  • Employees
  • Employment history
  • Positions
  • Departments
  • Locations
  • Job titles
Explore people and positions
OverviewActive employees
Union Workforce HRMS · People and positions

Active employees

Employees

New
Employee IDFull nameDepartmentLocationPositionManager
UW-2026-218Esteban RojasTraining and apprenticeshipsWest electrical shopShift steward, central plantSana Velasco
UW-2026-224Khalida NoorLabor relationsWest electrical shopWelding lead, fabrication bayMiles Okafor
UW-2026-231Miles OkaforSite administrationWest electrical shopWelding lead, fabrication bayEsteban Rojas
UW-2026-245Sana VelascoTraining and apprenticeshipsCentral fabrication bayShift steward, central plantYara Chen
UW-2026-256Eli MensahTraining and apprenticeshipsEast equipment depotJourneyman electrician, north yardSana Velasco
6 of 6 records
UW-2026-218Employees · EMP-68623
Active
Full nameEsteban Rojas
DepartmentTraining and apprenticeships
LocationWest electrical shop
PositionShift steward, central plant
ManagerSana Velasco
Example screen with sample data
Process

Follow a hire from opening to start

From open role to active employee ships ready to use. 2 steps need a named approval before the work moves on: Approve opening (Admin) and Approve offer (Admin).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Approve opening

    Review the position and headcount before recruiting begins.

    Jamal VossOFF-48403 · Hiring Manager
    Approve openingBy Hiring Manager
    ApprovalAdmin records the opening decision after the hiring review.

  2. Screen application

    Connect each candidate to an open requisition.

    Jamal VossOFF-48403 · Recruiter
    Screen applicationBy Recruiter

  3. Approve offer

    Review salary and the position pay grade before sending.

    Jamal VossOFF-48403 · Recruiter
    Approve offerBy Recruiter
    ApprovalAdmin records the offer decision after reviewing its salary and pay grade.

  4. Accept offer

    Record acceptance against the application and requisition.

    Jamal VossOFF-48403 · Recruiter
    Accept offerBy Recruiter

  5. Prepare onboarding

    Assign arrival tasks with due dates and owners.

    Jamal VossOFF-48403
    Prepare onboarding

  6. Record hire

    Apply the employee start and record its history.

    Jamal VossOFF-48403 · HR Business Partner
    Record hireBy HR Business Partner

Start with Recruitment and hiring

Inside a record

Connect the operating handoffs

Open any offer to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Position, Base salary and Start date.

  2. 2
    Linked records

    Records linked to this offer.

  3. 3
    Who works on it

    Recruiter, CHRO / VP People and Admin, each with their own permissions.

  4. 4
    Process stages

    Complete interviews and Approve offer, with the role that acts.

  5. 5
    Approvals

    Approve opening and Approve offer, with who decides.

Offers awaiting approvalJamal Voss
Union Workforce HRMS · Offers

Jamal Voss

Shift steward, central plant · Pending approval

Log activity
1
Record details
PositionShift steward, central plant
Base salary140
Start date04 Nov
3

Who works on it

  • RecruiterManage Applications, Candidates, Interviews, job requisitions…
  • CHRO / VP PeopleView Applications, benefit enrollments, benefit plans…
  • AdminManage Applications, benefit enrollments, benefit plans…
4

Process stages

  • Complete interviewsRecruiter
  • Approve offerRecruiter
5

Approvals

  • Approve openingAdmin
    Approved
  • Approve offerAdmin
    Waiting
Example screen with sample data
Approvals

Give each decision an owner

OverviewApprovals
Union Workforce HRMS · Overview

Approvals

Signed in as Admin

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • OFF-48403Jamal Voss
    Shift steward, central plantRequested by Employee
    Pending approval2dActions
  • OFF-32342Clara Banerjee
    Apprentice electrician, west shopRequested by Employee
    Pending approval2dActions
  • OFF-84742Damon Ali
    Equipment operator, east siteRequested by Employee
    Pending approval2dActions
  • OFF-49813Soren Iqbal
    Apprentice electrician, west shopRequested by Employee
    Pending approval3dActions

Who approves what

DecisionApprover
Approve openingReview the position and headcount before recruiting begins.Admin
Approve offerReview salary and the position pay grade before sending.Admin
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Union Workforce HRMS to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewMy leave requests

My leave requests

Leave requests · Employee

Request numberLeave typeStart dateEnd dateStatus
LR-97979Union education leave31 Oct08 NovDraft
LR-25996Personal leave02 Nov05 NovSubmitted
LR-44730Bereavement leave21 Oct24 OctApproved
LR-31280Contract vacation11 Oct17 OctTaken
LR-79846Family care leave18 Oct20 OctDraft
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Answer workforce questions

Answer practical staffing, hiring, leave and pay questions from linked records.

Overview
Union Workforce HRMS · Overview

Union Workforce HRMS dashboard

This quarter

Leave requests in view
6
Submitted
6

Offers by status

How far records got this quarter

StageReachedStep
Draft28
Pending approval1036%
Approved440%
Sent250%

Base salary by status

Sample totals per stage

1.0k0
-3000Draft
-5000Pending approval
-2000Approved
0Sent
1.0kAccepted
Example screen with sample data
  1. 01Employee population by department

    Count Employees by Department and Status.

  2. 02Open positions by location

    Compare Positions with Status Open across Locations.

  3. 03Hiring funnel by stage

    Count Applications by Stage and Requisition.

  4. 04Leave by type and status

    Review leave requests by leave type, Status and dates.

  5. 05Timesheet hours by week

    Sum Timesheets total hours by week start and Status.

  6. 06Payroll totals by period

    Compare payroll runs gross total and net total by period start and period end.

  7. 07Benefit enrollment by plan

    Count benefit enrollments by Plan, coverage tier and Status.

  8. 08Review outcomes by cycle

    Group performance reviews overall rating by Cycle and Status.

  9. 09Training expiry by course

    Count training records by Course and Status.

All reports and dashboards

Who it's for

Fit the work across locations

See how Union Workforce HRMS fits your kind of team.

Multi-location employers

Keep employee, department and location records consistent while local teams handle requests and pay periods.

Office and field teams

Follow people who work from offices, remote locations and field sites through the same HR records.

Growing organizations

Connect hiring decisions with position capacity, onboarding work and current employee records.

Controls

Keep dated decisions traceable

Each stage, from open role to active employee, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom open role to active employee
Union Workforce HRMS · Process

From open role to active employee

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
4
Tables touched
18
Approve openingApproval
Hiring Manager, Recruiter
StatusDraft → pending approval
RecordsJob requisitions, Departments, Positions
Approve offerApproval
Recruiter
StatusDraft → pending approval
RecordsPay grades, Positions, Offers
Accept offer
Recruiter
StatusSent → Accepted
RecordsJob requisitions, Applications, Offers
From open role to active employee
  1. Start
    Approve openingDraft → pending approval
    Job requisitions
  2. Approval
    Approve offerDraft → pending approval
    Pay grades
  3. Step
    Accept offerSent → Accepted
    Job requisitions
  4. Step
    Review leave and timeSubmitted → Approved
    Leave requests
  5. Approval
    Approve payrollDraft → Calculating → pending approval
    Payroll runs
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the next item

Ask Proto to find linked HR work and prepare the next review.

It can

  • Recruiter: Show open requisitions and applications still in screening.
  • HR Business Partner: Find employee changes due for review and current position assignments.
  • Payroll Admin: Compare pending payroll runs with their periods and statements.
  • L&D Admin: List training records approaching expiration.

Stays with a person

  • A person still reviews salary, leave, time and payroll decisions under the assigned role.
  • Check the current linked records before accepting a prepared change or summary.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Union Workforce HRMS
  • Calendar
  • Payment service
  • Tax filing service
  • Learning system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People and positions8
  • Hiring and onboarding9
  • Time and leave6
  • Payroll and tax8
  • Performance and learning7
  • Benefits and transitions6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the foundation

    Agree departments, locations, positions, pay grades, calendars, leave types and benefit plans.

  2. Load employees

    Reconcile employee identifiers, managers, positions and current status.

  3. Rehearse decisions

    Record one opening through offer and start, one leave request through approval, and one timesheet through review.

  4. Run a pay period

    Compare statements and pay lines, have Admin record the run approval, then check filing follow-up.

  5. Expand the team

    Add the remaining people and departments after the pilot records reconcile.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Union Workforce HRMS.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS for Union Workforce for your business. Pilot one department, a hiring case, a leave request and a pay period.

Who maintains the employee record?

HR Business Partner maintains Employees and employment history, with Admin responsible for configuration.

How does a requisition become open?

Recruiter records the position and headcount. Hiring Manager reviews the opening, Admin records approval, and Recruiter moves the requisition to Open.

How are interviews connected to applicants?

Each Interviews record refers to an Applications record and an Interviewer, with its own scheduled date and recommendation.

Who reviews an offer?

Recruiter prepares the offer. Admin checks salary against the linked position and pay grade before recording approval.

How does an employee request leave?

Employee enters the leave type and dates, submits the request and follows its status while the named approver reviews the balance.

What connects time to payroll?

Payroll Admin checks approved Timesheets and their time entries when preparing the payroll period.

Where can the team see pay detail?

Pay statements hold the employee result; pay statement lines show earnings, deductions and tax amounts for the run.

How is training completion retained?

Training records keep the course, completion date and any expiration date against the employee.

Set up Union Workforce HRMS your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

Get started with Proto

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