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HRMS + PM for IT Companies
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HRMS + PM for IT Companies · Available now

People records and time through payroll.

HRMS + PM for IT Companies keeps the people side of an IT company's work in connected records. Departments, positions, locations and employees anchor hiring, time, leave, pay, performance and learning.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewOpen requisitions
HRMS + PM for IT Companies · Job requisitions

Open requisitions

Job requisitions in one list

New job requisition
Job requisitions in view
6
Open
6
Requisition numberJob titleLocationRecruiterTarget start dateStatus
JR-13653Customer success managerRemote work, Pacific timePriya Salim01 NovOpen
JR-51531Frontend engineerRemote work, Pacific timeAmira Okoye19 OctOpen
JR-26175Backend engineerEast product studioSofia Kim19 OctOpen
JR-11672Devops engineerWest infrastructure labJavier Rahman11 OctOpen
JR-95222Frontend engineerPune delivery officeTheo Duarte27 OctOpen
6 of 6 records
Customer success managerJob requisitions · JR-13653
Open
LocationRemote work, Pacific time
RecruiterPriya Salim
Target start date01 Nov
Approve offerJR-13653 · Customer success manager

The named offer approver decides on salary and start date.

Waiting for Hiring Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
15
Roles with set permissions
8
Reports and dashboards
9
Features

People work with a clear next action

Every feature works on the same records. Pick one to see the screen your team works in.

Organization and employees

Keep the employee register, reporting lines and position records aligned.

  • Placement
  • Vacancy
  • History
  • Departments
  • Positions
  • Job titles
  • Locations
  • Employees
  • Employment history
Explore organization and employees
OverviewActive employees
HRMS + PM for IT Companies · Organization and employees

Active employees

Employees

New
Employee IDFull nameDepartmentPositionManagerLocation
IT-2026-081Priya SalimPeople operationsBackend engineer, payments teamLina MensahWest infrastructure lab
IT-2026-094Noah BenitezProduct engineeringFrontend engineer, console teamTheo DuartePune delivery office
IT-2026-103Amira OkoyeCloud operationsFrontend engineer, console teamRohan CostaRemote work, Pacific time
IT-2026-117Ethan FaroukCloud operationsEngineering manager, platformNoah BenitezRemote work, Pacific time
IT-2026-126Sofia KimCloud operationsProduct designer, onboardingRohan CostaNorth office engineering hub
6 of 6 records
IT-2026-081Employees · EMP-84729
Active
Full namePriya Salim
DepartmentPeople operations
PositionBackend engineer, payments team
ManagerLina Mensah
LocationWest infrastructure lab
Example screen with sample data
Process

From opening to pay period

Hire to payroll ships ready to use. 3 steps need a named approval before the work moves on: Approve offer (Hiring Manager), Approve timesheet (Hiring Manager) and Approve payroll (Payroll Admin).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Open requisition

    Record the position, hiring manager and recruiter for an approved opening.

    Customer success managerJR-13653 · Hiring Manager
    Open requisitionBy Hiring Manager

  2. Approve offer

    Record the offer decision before it is sent to the candidate.

    Customer success managerJR-13653 · Recruiter
    Approve offerBy Recruiter
    ApprovalThe named offer approver decides on salary and start date.

  3. Start onboarding

    Assign start tasks to employees with due dates.

    Customer success managerJR-13653 · HR Business Partner
    Start onboardingBy HR Business Partner

  4. Record time and leave

    Enter dated hours and leave requests for the period.

    Customer success managerJR-13653 · Employee
    Record time and leaveBy Employee

  5. Approve timesheet

    Review a submitted week before payroll uses it.

    Customer success managerJR-13653 · Hiring Manager
    Approve timesheetBy Hiring Manager
    ApprovalThe named timesheet approver checks the submitted hours.

  6. Approve payroll

    Check statements and totals before the run is posted.

    Customer success managerJR-13653 · Payroll Admin
    Approve payrollBy Payroll Admin
    ApprovalPayroll Admin records the pay run decision after review.

Start with Requisition to hire

Inside a record

Employee records behind each handoff

Open any job requisition to see its applications, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Location, Recruiter and Target start date.

  2. 2
    Applications

    Each line is linked to this job requisition.

  3. 3
    Who works on it

    Hiring Manager, Recruiter and CHRO / VP People, each with their own permissions.

  4. 4
    Process stages

    Open requisition, with the role that acts.

  5. 5
    Approvals

    Approve offer and Approve timesheet, with who decides.

Open requisitionsCustomer success manager
HRMS + PM for IT Companies · Job requisitions

Customer success manager

Remote work, Pacific time · Open

Log activity
1
Record details
LocationRemote work, Pacific time
RecruiterPriya Salim
Target start date01 Nov
2
Applications

Customer success manager

Application numberCandidateRequisition
APP-81601Talia HaddadRelease QA engineer opening
APP-18611Kabir VossOnboarding product designer opening
APP-30297Leo VelascoIntegrations product manager opening
Applications
6
3

Who works on it

  • Hiring ManagerView Applications, Candidates, Interviews, job requisitions
  • RecruiterManage Applications, Candidates, Interviews, job requisitions…
  • CHRO / VP PeopleView Applications, benefit enrollments, benefit plans…
4

Process stages

  • Open requisitionHiring Manager, Recruiter
5

Approvals

  • Approve offerHiring Manager
    Approved
  • Approve timesheetHiring Manager
    Waiting
Example screen with sample data
Approvals

Decisions recorded with the right person

A person referenced on an offer, leave request, timesheet or payroll run needs the access required to record the decision.

OverviewApprovals
HRMS + PM for IT Companies · Overview

Approvals

Signed in as Hiring Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • LR-92070Study leave
    Requested by Amira Okoye
    Submitted0dActions
  • LR-15048Bereavement leave
    Requested by Amira Okoye
    Submitted1dActions
  • LR-94882Sick leave
    Requested by Sofia Kim
    Submitted5dActions
  • LR-98495Caregiver leave
    Requested by Ethan Farouk
    Submitted4dActions

Who approves what

DecisionApprover
Approve offerRecord the offer decision before it is sent to the candidate.Hiring Manager
Approve timesheetReview a submitted week before payroll uses it.Hiring Manager
Approve payrollCheck statements and totals before the run is posted.Payroll Admin
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens HRMS + PM for IT Companies to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewLeave approval inbox

Leave approval inbox

Leave requests · Employee

Request numberEmployeeLeave typeStart dateEnd dateApprover
LR-92070Amira OkoyeStudy leave23 Oct26 OctRohan Costa
LR-15048Amira OkoyeBereavement leave22 Oct24 OctJavier Rahman
LR-94882Sofia KimSick leave04 Nov08 NovEthan Farouk
LR-98495Ethan FaroukCaregiver leave03 Nov12 NovJavier Rahman
LR-39160Noah BenitezCaregiver leave27 Oct05 NovSofia Kim
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Staffing, hiring, time and pay questions

Answer staffing, recruiting, time, pay and learning questions.

Overview
HRMS + PM for IT Companies · Overview

HRMS + PM for IT Companies dashboard

This quarter

Leave requests in view
6
Submitted
6

Job requisitions by status

How far records got this quarter

StageReachedStep
Draft35
Pending approval1851%
Approved1161%
Open764%

Number of job requisitions by status

Sample counts per stage

900
90Draft
50Pending approval
30Approved
20Open
20On hold
Example screen with sample data
  1. 01Employee status by department

    Count employees by department and exact employment status.

  2. 02Open requisition capacity

    Compare requisition headcount, target start and status by department.

  3. 03Candidate stage by requisition

    See application stage counts for each requisition.

  4. 04Onboarding task completion

    Compare completed tasks with total tasks for each checklist.

  5. 05Leave requested by type

    Summarize leave request days and status by leave type.

  6. 06Timesheet hours by cost center

    Total dated time-entry hours by cost center and category.

  7. 07Payroll run totals

    Compare gross total, net total and employee count by pay period.

  8. 08Performance ratings by cycle

    Summarize released review ratings within each cycle.

  9. 09Training expiration watch

    List valid and expiring training records by employee and expiration date.

All reports and dashboards

Who it's for

Fit the way your IT team works

See how HRMS + PM for IT Companies fits your kind of team.

IT services teams

People administration for teams recording client-facing hours.

Software product teams

Hire and support engineering and product staff.

Distributed IT companies

Keep location, entity and pay context with employee records.

Controls

Check dates, owners and status before release

Each stage of hire to payroll names the role that acts and the status it records, so a change is never anonymous.

OverviewHire to payroll
HRMS + PM for IT Companies · Process

Hire to payroll

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
3
Roles involved
6
Tables touched
20
Open requisition
Hiring Manager, Recruiter
StatusDraft → pending approval → Approved → Open
RecordsJob requisitions, Positions
Approve offerApproval
Recruiter
StatusDraft → pending approval → Approved
RecordsOffers
Start onboarding
HR Business Partner
StatusPending → in progress
RecordsOnboarding checklists, Onboarding tasks, Employees
Hire to payroll
  1. Start
    Open requisitionDraft → pending approval → Approved → Open
    Job requisitions
  2. Approval
    Approve offerDraft → pending approval → Approved
    Offers
  3. Step
    Start onboardingPending → in progress
    Onboarding checklists
  4. Step
    Record time and leaveDraft → Submitted
    Leave requests
  5. Approval
    Approve timesheetSubmitted → Approved
    Timesheets
Example screen with sample data

See each stage in detail

AI agent

Prepare the next handoff with Proto

Use Proto to prepare and check people-work handoffs.

It can

  • Recruiter: Show open requisitions and applications waiting at the next stage.
  • HR Business Partner: List employee changes awaiting review; ask Admin for the onboarding task queue.
  • Employee: Find the submitted timesheet and leave request for the current period.
  • Payroll Admin: Compare a pay run with its statement periods and approved time.

Stays with a person

  • A suggestion is not an approval.
  • The responsible person checks the underlying record, resolves missing details and records the decision using their permitted role.
  • Proto should identify the employee and period it used, and should ask before changing a record that affects pay or access. Review roles before enabling assistant access.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • HRMS + PM for IT Companies
  • Identity
  • Payment and banking
  • Tax authorities
  • Signature
  • Learning system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • Organization and employees7
  • Recruiting and offers7
  • Onboarding and separation4
  • Time and leave6
  • Payroll and benefits8
  • Performance and learning6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Foundation

    Agree entities, countries, departments, positions, locations, pay grades and employee ownership. Import a small verified employee set.

  2. Hiring and transition

    Rehearse one opening, candidate, interview, offer and onboarding checklist with named owners.

  3. Time and leave

    Set the weekly cutoff, leave types, balances and approver routing; submit and correct a sample week.

  4. Payroll

    Configure a calendar, prepare statements and lines, record the approval decision and reconcile posting and payment evidence.

  5. Development

    Add a review cycle, course enrollments and training expiration follow-up.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for HRMS + PM for IT Companies.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS + PM for IT Companies for your business. Begin with one department, its active employees, an open requisition and one weekly time and payroll cycle.

Can employees enter their own time?

Yes. The Employee role can enter timesheets and dated time entries. Agree who approves submitted weeks before payroll uses them.

How are leave requests reviewed?

A leave request carries the employee, leave type, dates, status and approver. Review the balance as of the relevant date and record the decision.

Can a hiring manager see candidates?

Yes. Hiring Manager can read applications, candidates, interviews and requisitions. Recruiter has record entry access across the hiring pipeline.

What happens after an offer is accepted?

Use the candidate and offer references to prepare the employee record and onboarding checklist. Assign individual tasks with a due date and employee owner.

How are payroll periods separated?

A pay run belongs to a payroll calendar and has period start, period end and pay date. Each pay statement links an employee to that run.

Can teams work across countries?

Employee records carry country, entity and currency. Calendars, leave types, benefit plans and tax jurisdictions also carry applicable country context. Rehearse one entity before extending the setup.

Where do reviews and training live?

Performance cycles, goals and reviews hold review work. Courses, enrollments and training records hold learning assignments and completion history.

What should I connect before going live?

Decide how identity, payment, tax filing, offer signature and learning results will enter or leave the app. Test each connection with a named owner.

How do I check access?

Use the configured roles and rehearse with an Employee, Recruiter, Hiring Manager, HR Business Partner and Payroll Admin. Verify both allowed and denied actions.

Set up HRMS + PM for IT Companies your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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