HRMS with Disciplinary Module gives HR, recruiting and payroll teams a shared employee record for hiring, employment changes, leave, time, pay, performance and learning. A position and department anchor each employee.
Approval conditions
| Request number | Employee | Leave type | Start date | End date | Approver | |
|---|---|---|---|---|---|---|
| LR-86090 | Talia Mensah | Family care leave | 12 Oct | 19 Oct | Anika Shah | |
| LR-56705 | Lucia Moretti | Compassionate leave | 14 Oct | 19 Oct | Lucia Moretti | |
| LR-12327 | Evan Cho | Medical appointment leave | 11 Oct | 14 Oct | Rafael Costa | |
| LR-63822 | Hana Sato | Paid vacation | 30 Oct | 01 Nov | Victor Salazar | |
| LR-10051 | Milo Petrov | Unpaid absence | 01 Nov | 08 Nov | Anika Shah |
HR Business Partner reviews the opening and requested headcount.
Every feature works on the same records. Pick one to see the screen your team works in.
Keep each employee's position, department, manager and dated employment changes together.
Employees
| Employee ID | Full name | Department | Position | Manager | Location | |
|---|---|---|---|---|---|---|
| EMP-2041 | Talia Mensah | Recruiting | Facilities manager, South | Milo Petrov | East field depot | |
| EMP-2076 | Victor Salazar | Recruiting | Training specialist, West | Anika Shah | West training center | |
| EMP-2118 | Anika Shah | Recruiting | Recruiter, field teams | Talia Mensah | East field depot | |
| EMP-2152 | Milo Petrov | Training and Development | Field supervisor, East | Zara Ibrahim | East field depot | |
| EMP-2193 | Fatima Diallo | Recruiting | Training specialist, West | Anika Shah | North operations center |
Track approved openings, candidate applications, interviews and offers against a position.
Applications
| Application number | Candidate | Requisition | Recruiter | Stage | |
|---|---|---|---|---|---|
| APP-18475 | Noura Khoury | Payroll lead, head office | Victor Salazar | Applied | |
| APP-61808 | Adrian Blake | Employee relations advisor, North | Zara Ibrahim | Screen | |
| APP-78652 | Samira Qureshi | Facilities manager, South | Hana Sato | Phone interview | |
| APP-10074 | Clara Novak | Facilities manager, South | Milo Petrov | Onsite | |
| APP-82943 | Ivy Nakamura | Training specialist, West | Victor Salazar | Offer |
Give each hire a checklist and assigned tasks with dates, owners and completion evidence.
Approval conditions
| Offer number | Candidate | Position | Base salary | Approved by | Status | |
|---|---|---|---|---|---|---|
| OFF-73212 | Samira Qureshi | Employee relations advisor, North | 610 | Rafael Costa | Pending approval | |
| OFF-33889 | Samira Qureshi | Facilities manager, South | 220 | Milo Petrov | Pending approval | |
| OFF-59288 | Felix Adeyemi | Facilities manager, South | 590 | Victor Salazar | Pending approval | |
| OFF-27025 | Felix Adeyemi | Training specialist, West | 70 | Victor Salazar | Pending approval | |
| OFF-63738 | Adrian Blake | Payroll lead, head office | 610 | Talia Mensah | Pending approval |
Let employees request leave and submit weekly hours for an assigned approver to review.
Timesheets
| Timesheet number | Employee | Week start | Week end | Total hours | Approver | |
|---|---|---|---|---|---|---|
| TMS-14214 | Fatima Diallo | 27 Oct | 01 Nov | 40 | Hana Sato | |
| TMS-68107 | Evan Cho | 01 Nov | 05 Nov | 40 | Lucia Moretti | |
| TMS-94632 | Rafael Costa | 01 Nov | 07 Nov | 40 | Anika Shah | |
| TMS-29739 | Fatima Diallo | 30 Oct | 04 Nov | 40 | Evan Cho | |
| TMS-53958 | Evan Cho | 29 Oct | 04 Nov | 40 | Rafael Costa |
Prepare calendar-based pay runs with employee statements, benefit enrollment and tax filing records.
Approval waits for the reviewer
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-13087 | Final settlement payroll | 15 Oct | 21 Oct | 29 Oct | 460 | |
| PR-55467 | Seasonal staff weekly | 29 Oct | 05 Nov | 08 Nov | 230 | |
| PR-91512 | Seasonal staff weekly | 03 Nov | 11 Nov | 13 Nov | 850 | |
| PR-47553 | North region salaried, monthly | 20 Oct | 26 Oct | 29 Oct | 420 | |
| PR-11035 | Seasonal staff weekly | 11 Oct | 18 Oct | 22 Oct | 110 |
Track goals and reviews by cycle, then follow course enrollment into training records.
Training records
| Record number | Employee | Course | Title | Expiration date | Status | |
|---|---|---|---|---|---|---|
| TR-31216 | Hana Sato | Safety escalation protocol | Talia Mensah, investigation basics | 19 Oct | Expiring soon | |
| TR-54821 | Zara Ibrahim | Attendance policy briefing | Victor Salazar, safety escalation | 29 Oct | Expiring soon | |
| TR-84037 | Rafael Costa | Fair investigation basics | Anika Shah, case documentation | 26 Oct | Expiring soon | |
| TR-43033 | Milo Petrov | Supervisor incident response | Milo Petrov, attendance policy | 03 Nov | Expiring soon | |
| TR-36700 | Hana Sato | Safety escalation protocol | Fatima Diallo, confidentiality | 16 Oct | Expiring soon |
Hire through the first pay cycle ships ready to use. 4 steps need a named approval before the work moves on: Open requisition (HR Business Partner), Approve offer (HR Business Partner), Approve time and leave (Hiring Manager) and Approve payroll (Hiring Manager).
Check the seat, headcount and pay band before recruiting begins.
Follow the application and completed interview recommendation.
Review salary and start date before the offer is sent.
Assign the new hire's tasks with owners and due dates.
Review dated hours and balance before payroll cutoff.
Check run totals and employee statements before posting.
Open any leave request to see the roles that work on it, its process stages and its approvals on one page.
Employee, Start date, End date and Approver.
Records linked to this leave request.
Employee, Payroll Admin and CHRO / VP People, each with their own permissions.
Record work and leave, with the role that acts.
Open requisition and Approve offer, with who decides.
Submitted
Signed in as HR Business Partner
| Decision | Approver | |
|---|---|---|
| Open requisitionCheck the seat, headcount and pay band before recruiting begins. | HR Business Partner | |
| Approve offerReview salary and start date before the offer is sent. | HR Business Partner | |
| Approve time and leaveReview dated hours and balance before payroll cutoff. | Hiring Manager | |
| Approve payrollCheck run totals and employee statements before posting. | Hiring Manager |
Everyone opens HRMS with Disciplinary Module to the work that is theirs. Pick a role to see what it starts with.
Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
This is the first screen this role sees.
Training records · Employee
| Record number | Employee | Course | Title | Expiration date | Status | |
|---|---|---|---|---|---|---|
| TR-31216 | Hana Sato | Safety escalation protocol | Talia Mensah, investigation basics | 19 Oct | Expiring soon | |
| TR-54821 | Zara Ibrahim | Attendance policy briefing | Victor Salazar, safety escalation | 29 Oct | Expiring soon | |
| TR-84037 | Rafael Costa | Fair investigation basics | Anika Shah, case documentation | 26 Oct | Expiring soon | |
| TR-43033 | Milo Petrov | Supervisor incident response | Milo Petrov, attendance policy | 03 Nov | Expiring soon | |
| TR-36700 | Hana Sato | Safety escalation protocol | Fatima Diallo, confidentiality | 16 Oct | Expiring soon |
Record entry on the learning catalog and training records; read-only on employees and positions.
This is the first screen this role sees.
Course enrollments · L&D Admin
Read-only visibility into requisitions and the hiring pipeline.
This is the first screen this role sees.
Job requisitions · Hiring Manager
| Requisition number | Department | Position | Hiring manager | Recruiter | Status | |
|---|---|---|---|---|---|---|
| JR-98025 | Field Operations | Safety coordinator, Central | Lucia Moretti | Rafael Costa | Open | |
| JR-94911 | Executive Office | Employee relations advisor, North | Zara Ibrahim | Zara Ibrahim | Open | |
| JR-65080 | Recruiting | Employee relations advisor, North | Talia Mensah | Lucia Moretti | Open | |
| JR-31634 | Field Operations | Facilities manager, South | Talia Mensah | Hana Sato | Open | |
| JR-20837 | Training and Development | Facilities manager, South | Talia Mensah | Milo Petrov | Open |
Record entry across the hiring pipeline; read-only on employees.
This is the first screen this role sees.
Offers · Recruiter
| Offer number | Candidate | Position | Base salary | Approved by | Status | |
|---|---|---|---|---|---|---|
| OFF-73212 | Samira Qureshi | Employee relations advisor, North | 610 | Rafael Costa | Pending approval | |
| OFF-33889 | Samira Qureshi | Facilities manager, South | 220 | Milo Petrov | Pending approval | |
| OFF-59288 | Felix Adeyemi | Facilities manager, South | 590 | Victor Salazar | Pending approval | |
| OFF-27025 | Felix Adeyemi | Training specialist, West | 70 | Victor Salazar | Pending approval | |
| OFF-63738 | Adrian Blake | Payroll lead, head office | 610 | Talia Mensah | Pending approval |
Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
This is the first screen this role sees.
Payroll runs · Payroll Admin
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-13087 | Final settlement payroll | 15 Oct | 21 Oct | 29 Oct | 460 | |
| PR-55467 | Seasonal staff weekly | 29 Oct | 05 Nov | 08 Nov | 230 | |
| PR-91512 | Seasonal staff weekly | 03 Nov | 11 Nov | 13 Nov | 850 | |
| PR-47553 | North region salaried, monthly | 20 Oct | 26 Oct | 29 Oct | 420 | |
| PR-11035 | Seasonal staff weekly | 11 Oct | 18 Oct | 22 Oct | 110 |
Record entry on people and performance tables; read-only on pay and benefits.
This is the first screen this role sees.
Leave requests · HR Business Partner
Read-only oversight across all 33 HRMS tables.
This is the first screen this role sees.
Payroll runs · CHRO / VP People
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-13087 | Final settlement payroll | 15 Oct | 21 Oct | 29 Oct | 460 | |
| PR-55467 | Seasonal staff weekly | 29 Oct | 05 Nov | 08 Nov | 230 | |
| PR-91512 | Seasonal staff weekly | 03 Nov | 11 Nov | 13 Nov | 850 | |
| PR-47553 | North region salaried, monthly | 20 Oct | 26 Oct | 29 Oct | 420 | |
| PR-11035 | Seasonal staff weekly | 11 Oct | 18 Oct | 22 Oct | 110 |
Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Read workforce, hiring, leave, pay, performance and training results from linked records.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 49 | ||
| Submitted | 25 | 51% | |
| Approved | 13 | 52% | |
| Rejected | 8 | 62% |
Sample counts per stage
Group employees by department and employment status to see where active headcount sits.
Compare open requisitions, requested headcount and application stage by department.
Review completed interviews by type, rating and recommendation.
Compare accrued, taken, pending and available leave by employee and leave type.
Summarize approved timesheet hours and time-entry category by week.
Compare run gross and net totals with linked employee pay statements.
Count review status and rating by cycle and review type.
Compare course enrollment status, due date and completion for each employee.
See how HRMS with Disciplinary Module fits your kind of team.
Coordinate employee records, location assignments and payroll calendars across sites.
Keep recruiting, onboarding and employee development connected as headcount grows.
Review dated hours, overtime and leave before each payroll period closes.
Each stage of hire through the first pay cycle names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Ask Proto to prepare record checks and operating steps for HR, recruiting and payroll owners.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 36 tablesStart with one team and one process, then add the rest once the basics are running.
Name the HR Business Partner, Recruiter, Hiring Manager, Payroll Admin, L&D Admin and Admin for the pilot. Decide who may approve requisitions, offers, leave, time and pay.
Enter departments, locations, titles, positions, pay grades, leave types, calendars, plans, courses and jurisdictions before employees.
Import a small group with manager, position and payroll calendar. Compare the Employees page with the source roster.
Take one approved requisition through application, completed interview, offer and onboarding tasks.
Submit leave and time, record the approver decision, then calculate and review one representative payroll run.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure HRMS with Disciplinary Module for your business. Pilot one department, one open position and one payroll calendar before expanding.
It brings together workforce distribution by department, an employee detail and the filtered employee register. Start there to check a person's position, manager, location and status.
Record a dated employment-history event with prior and new position or manager details, then review the current employee assignment against that effective date.
Recruiter can connect candidates and applications to requisitions, record interviews and carry an approved offer through its response. Hiring Manager reads the recruiting records.
Employee submits the request or weekly sheet with an approver. The assigned person reviews dates, balance or hours before recording approval or rejection.
A payroll calendar defines the schedule, entity, country, currency and cutoff. Payroll runs hold a period and pay date, then group employee statements and amount lines.
Enrollment links an employee to a plan, tier, contribution and effective period. Payroll Admin compares that record with the employee's statement lines.
A cycle gives the review period and due dates. Reviews hold subject, reviewer, type, rating, narrative and release status; goals belong to the same cycle.
Course enrollment tracks assignment and completion. Training records preserve provider, completion date, certificate and expiration for the employee.
The work depends on the employee import, local pay and leave rules, connection setup and the operating cycles the team needs to rehearse. See pricing.
Start free, then use Proto to change fields, steps and approvals before your team goes live.