A people operations team can follow a worker from an approved requisition and application through an accepted offer, onboarding checklist and employee record. Departments, positions, managers, locations and employment history give HR Business Partner a current operating picture and a dated record of changes.
Employees in one list
| Employee ID | Full name | Department | Position | Manager | Hire date | |
|---|---|---|---|---|---|---|
| EMP-4017 | Aisha Bello | Employee Experience | Communications editor, HQ | Kavya Iyer | 20 Oct | |
| EMP-4063 | Tomás Navarro | Employee Experience | Employee experience lead, HQ | Dante Russo | 13 Oct | |
| EMP-4109 | Kavya Iyer | Finance and Payroll | Customer care lead, South | Iris Chen | 04 Nov | |
| EMP-4154 | Freja Lind | People Analytics | People analyst, remote | Aisha Bello | 14 Oct | |
| EMP-4201 | Malik Johnson | Employee Experience | Communications editor, HQ | Omar Farouk | 30 Oct |
HR Business Partner approves the opening decision.
Every feature works on the same records. Pick one to see the screen your team works in.
Keep employee placement, reporting lines and dated employment changes together.
Employees
| Employee ID | Full name | Department | Manager | Status | |
|---|---|---|---|---|---|
| EMP-4017 | Aisha Bello | Customer Care | Kavya Iyer | On leave | |
| EMP-4063 | Tomás Navarro | Customer Care | Iris Chen | On leave | |
| EMP-4109 | Kavya Iyer | Employee Experience | Aisha Bello | On leave | |
| EMP-4154 | Freja Lind | Customer Care | Dante Russo | On leave | |
| EMP-4201 | Malik Johnson | Employee Experience | Iris Chen | On leave |
Track openings, candidates, interviews and offers through a hiring decision.
Job requisitions
| Requisition number | Job title | Department | Location | Recruiter | Target start date | |
|---|---|---|---|---|---|---|
| JR-10047 | Wellness coordinator | Internal Communications | West retail office | Iris Chen | 27 Oct | |
| JR-21606 | Wellness coordinator | Employee Experience | West retail office | Freja Lind | 18 Oct | |
| JR-96426 | Store team lead | Finance and Payroll | Cedar Grove headquarters | Omar Farouk | 20 Oct | |
| JR-67932 | Employee experience lead | Internal Communications | West retail office | Freja Lind | 21 Oct | |
| JR-37684 | Store team lead | Internal Communications | Remote US team | Malik Johnson | 11 Oct |
Give employees a clear path for leave requests and weekly hours.
Leave requests
| Request number | Leave type | Start date | End date | Status | Approver | |
|---|---|---|---|---|---|---|
| LR-87975 | Sabbatical leave | 23 Oct | 28 Oct | Draft | Dante Russo | |
| LR-16660 | Wellness day | 18 Oct | 26 Oct | Submitted | Malik Johnson | |
| LR-63455 | Bereavement leave | 27 Oct | 29 Oct | Approved | Sora Han | |
| LR-73037 | Sabbatical leave | 26 Oct | 02 Nov | Taken | Iris Chen | |
| LR-90229 | Wellness day | 01 Nov | 08 Nov | Draft | Aisha Bello |
Prepare dated pay runs, inspect statements and track tax filings.
Approval waits for the payroll admin
| Run number | Calendar | Period start | Period end | Pay date | Gross total | |
|---|---|---|---|---|---|---|
| PR-23144 | Quarterly incentive payroll | 30 Oct | 02 Nov | 10 Nov | 310 | |
| PR-66692 | Leadership, monthly | 25 Oct | 27 Oct | 03 Nov | 630 | |
| PR-10659 | Year-end adjustment payroll | 14 Oct | 18 Oct | 22 Oct | 630 | |
| PR-86932 | Leadership, monthly | 21 Oct | 24 Oct | 26 Oct | 680 | |
| PR-68097 | Retail staff, weekly | 12 Oct | 21 Oct | 29 Oct | 330 |
Connect employee goals to review cycles and recorded ratings.
Performance reviews
Assign courses and retain evidence of completed employee training.
Course enrollments
Hire, work and pay ships ready to use. 4 steps need a named approval before the work moves on: Open requisition (HR Business Partner), Approve offer (HR Business Partner), Review time and leave (Hiring Manager) and Approve payroll (Hiring Manager).
Review the seat, headcount and hiring owner before recruiting begins.
Connect the candidate, interviews and application to the opening.
Check pay against the position and record the people decision.
Place the employee and assign dated onboarding work.
Decide requests and weekly hours before the pay period closes.
Reconcile statements and totals before posting.
Open any employee to see its applications, the roles that work on it, its process stages and its approvals on one page.
Full name, Department, Position and Manager.
Each line is linked to this employee.
L&D Admin, Recruiter and Payroll Admin, each with their own permissions.
Set people foundations and Start employment, with the role that acts.
Open requisition and Approve offer, with who decides.
Aisha Bello · Active
| Application number | Candidate | Requisition |
|---|---|---|
| APP-99478 | Eun Park | People analyst, remote |
| APP-65968 | Luca Bianchi | Communications editor, HQ |
| APP-37600 | Sofia Mendes | Store team lead, West |
Signed in as HR Business Partner
| Decision | Approver | |
|---|---|---|
| Open requisitionReview the seat, headcount and hiring owner before recruiting begins. | HR Business Partner | |
| Approve offerCheck pay against the position and record the people decision. | HR Business Partner | |
| Review time and leaveDecide requests and weekly hours before the pay period closes. | Hiring Manager | |
| Approve payrollReconcile statements and totals before posting. | Hiring Manager |
Everyone opens HRMS with Employee Engagement to the work that is theirs. Pick a role to see what it starts with.
Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.
This is the first screen this role sees.
Leave requests · Employee
| Request number | Leave type | Start date | End date | Status | Approver | |
|---|---|---|---|---|---|---|
| LR-87975 | Sabbatical leave | 23 Oct | 28 Oct | Draft | Dante Russo | |
| LR-16660 | Wellness day | 18 Oct | 26 Oct | Submitted | Malik Johnson | |
| LR-63455 | Bereavement leave | 27 Oct | 29 Oct | Approved | Sora Han | |
| LR-73037 | Sabbatical leave | 26 Oct | 02 Nov | Taken | Iris Chen | |
| LR-90229 | Wellness day | 01 Nov | 08 Nov | Draft | Aisha Bello |
Record entry on the learning catalog and training records; read-only on employees and positions.
This is the first screen this role sees.
Course enrollments · L&D Admin
Read-only visibility into requisitions and the hiring pipeline.
This is the first screen this role sees.
Job requisitions · Hiring Manager
| Requisition number | Job title | Department | Headcount | Hiring manager | Status | |
|---|---|---|---|---|---|---|
| JR-92008 | Store team lead | Finance and Payroll | 29 | Aisha Bello | Pending approval | |
| JR-87918 | Internal communications editor | People Analytics | 15 | Kavya Iyer | Pending approval | |
| JR-31634 | Store team lead | People Analytics | 5 | Omar Farouk | Pending approval | |
| JR-71921 | Store team lead | Employee Experience | 24 | Kavya Iyer | Pending approval | |
| JR-58512 | Talent partner | People Analytics | 40 | Freja Lind | Pending approval |
Record entry across the hiring pipeline; read-only on employees.
This is the first screen this role sees.
Job requisitions · Recruiter
| Requisition number | Job title | Department | Headcount | Hiring manager | Status | |
|---|---|---|---|---|---|---|
| JR-92008 | Store team lead | Finance and Payroll | 29 | Aisha Bello | Pending approval | |
| JR-87918 | Internal communications editor | People Analytics | 15 | Kavya Iyer | Pending approval | |
| JR-31634 | Store team lead | People Analytics | 5 | Omar Farouk | Pending approval | |
| JR-71921 | Store team lead | Employee Experience | 24 | Kavya Iyer | Pending approval | |
| JR-58512 | Talent partner | People Analytics | 40 | Freja Lind | Pending approval |
Record entry on payroll and tax tables; read-only on employees, benefits, leave and timesheets.
This is the first screen this role sees.
Timesheets · Payroll Admin
| Timesheet number | Employee | Week start | Week end | Total hours | Approver | |
|---|---|---|---|---|---|---|
| TMS-53354 | Noémie Petit | 24 Oct | 29 Oct | 40 | Kavya Iyer | |
| TMS-64572 | Freja Lind | 24 Oct | 29 Oct | 40 | Omar Farouk | |
| TMS-68782 | Malik Johnson | 01 Nov | 08 Nov | 40 | Omar Farouk | |
| TMS-31295 | Iris Chen | 27 Oct | 02 Nov | 40 | Omar Farouk | |
| TMS-69427 | Aisha Bello | 24 Oct | 01 Nov | 40 | Omar Farouk |
Record entry on people and performance tables; read-only on pay and benefits.
This is the first screen this role sees.
Performance reviews · HR Business Partner
Read-only oversight across all 33 HRMS tables.
This is the first screen this role sees.
Performance reviews · CHRO / VP People
Superuser: full record CRUD on all 33 HRMS tables, plus every view, report and app setting.
Use employee, hiring, time, pay and training records to answer operating questions.
This quarter
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Active | 27 | ||
| On leave | 11 | 41% | |
| Terminated | 4 | 36% | |
| Rehireable | 2 | 50% |
Sample counts per stage
Count active Employees by Department and Location.
Group Applications by Stage and Requisition.
Compare Headcount on Open job requisitions by Department.
Show Submitted and Approved leave requests by leave type and start date.
Group Submitted Timesheets by Approver and week start.
Compare gross total and net total on payroll runs by Calendar and pay date.
Group performance reviews by Cycle and Status.
Group course enrollments by Course and Status.
Show training records by expiration date and Status.
See how HRMS with Employee Engagement fits your kind of team.
Each stage of hire, work and pay names the role that acts and the status it records, so a change is never anonymous.
Each stage, the role that acts and the status it records
Ask for help preparing records and checking handoffs while people keep decisions.
Set up connections through ERP.AI and Proto workflows, with every change logged.
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 36 tablesStart with one team and one process, then add the rest once the basics are running.
Name the people, recruiting, learning and payroll owners; agree who approves openings, offers, leave, time and pay.
Check departments, positions, pay grades, entities, locations, calendars, leave types and access.
Match employee identities and manager references; verify hire dates, status and payroll assignment.
Run a requisition, accepted offer, onboarding checklist, leave request, timesheet, payroll period and review cycle with real owners.
Compare registers, statements and training records with source evidence, then add more teams and entities.
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
Click Get started, then use Proto to configure HRMS with Employee Engagement for your business. Pilot one employee population, one opening and one payroll calendar before expanding.
Start with departments, positions, locations, pay grades and payroll calendars. Then check each employee's identity, manager and current placement.
Employee can enter leave requests. The assigned approver reviews a submitted request against dates, type and balance before recording a decision.
Employee enters dated time entries under a weekly timesheet. The assigned approver reviews the total and categories before approval.
Yes. Requisitions connect to applications, interviews and offers. Keep each application tied to its candidate and opening.
HR Business Partner checks employee placement and the dated hire event. Onboarding checklists and tasks identify the work needed for the start.
Each run uses a payroll calendar, period and pay date. Pay statements and their lines connect employee amounts to that run.
Goals and reviews belong to a performance cycle. Review status distinguishes work in progress, submission, calibration, release and acknowledgement.
Course enrollments track assignments and progress. Training records hold verified completion, provider, certificate reference and expiration date.
Plan connections for job boards, interview calendars, offer signatures, learning results, payment confirmation and tax filing acknowledgements as needed.
Start free, then use Proto to change fields, steps and approvals before your team goes live.